1. UAF Graduate School’s
Tips & Tricks for Writing Your
Thesis in MS WORD
Presented by
Shelly Baumann, Coordinator
202 Eielson Building
(907) 474-7464
PO BOX 757560
(907) 474-1984 fax
Fairbanks, AK 99775-7560
gradschool@uaf.edu
http://www.uaf.edu/gradsch/
3. Microsoft Office
2003 vs. 2007
Interface is very
different and takes a
bit of getting use to.
Files saved with the
default setting in
Office 2007
CANNOT be opened
by earlier versions.
To change go to
tools, options, &
save tab
Program
2003 Ext.
2007 Ext
Word
.doc
.docx
Excel
.xls
.xlsx
Power
Point
.ppt
.pptx
Access
.mdb
.accdb
11. Section and Page Breaks cont.
Use page breaks when
format stays the same
Use section breaks (next
page) when format
changes or between
chapters
For example, use for
landscape table or figures!
That page will be
landscape and the rest
portrait.
36. Captions for Figures
Select the figure
Right click
Select Caption
If caption is not an
option, then go to
INSERT in the main
menu bar and select
CAPTION.
43. Captions for Tables
Find the cross and
select
Then right click
Select Caption
If Caption is not an
option, then go to
Insert and select
Caption
48. Tabs & Leader Dots:
MS Word 2007
On the Page Layout tab, click the
Paragraph Dialog Box Launcher.
In the Paragraph dialog box, click
Tabs.
49. When All Else Fails
If the Table of Contents will not cooperate after
the last time you update, then insert leader dots
with the tab.
If a table or figure will not print with the
document print it separate.
50. Resources
Writing Your Dissertation with Microsoft
Word: A step by step guide by Vincent
Kiernan
The WEB
A refresher on this workshop or the
Thesis Formatting workshop go to:
http://www.uaf.edu/gradsch/current/readyto-graduate/
51. The Perfect Thesis/Dissertation
If the Graduate School deems you have a
perfectly formatted thesis.
Then we will pay $100 towards your thesis
binding costs!
52. Electronic Copy is Now
Required
You are now required to submit an
electronic copy (searchable .pdf or .doc)
when you turn in your copy for format
check and when you submit your final
copies
Thesis & dissertation are used interchangeable throughout this presentation
Thesis Formatting help available every Friday from 3p-5p.
Updated 06/09/2009
Open Office button at the upper left
TWO WAYS
SAVE AS: Word 2003 or earlier
OR
Click on Word Options, SAVE tab select at the very top of box SAVE documents as dropdown menu.
Win MS Word 2003 or earlier:
If not in toolbar then go to TOOLS:OPTIONS:VIEW:FORMATTING MARKS:click ALL
Win MS Word 2007:
Under the Office button in the upper left corner, click on Word Options (just to the left of “Exit Word”), select DISPLAY, then Select “Show all formatting marks”.
MAC: If not in toolbar then go to PREFERENCES:VIEW:NONPRINTING CHARACTERS: click ALL
Don’t copy & paste…actually do insert from file
including addressing page/section breaks and dealing with landscape tables.
Click on FORMAT: DOCUMENT
To adjust the Header/Footer margins
Click on the Layout Tab
Adjust Header to be 1”.
including addressing page/section breaks and dealing with landscape tables.
Page Layout TAB
Click on FORMAT: PARAGRAPH: LINE AND PAGE BREAKS
Windows MS Word 2007: Additional handout available. Or go to Help and type in widows or type in orphans (you get the same answers).
Section breaks are good to use around tables, chapters, figures…landscape pages.
Change text direction dialog box…to rotate page number for landscape…
To format page numbers for landscape page…click on VIEW: HEADER/FOOTER…click on the button that moves you to the FOOTER…once in the footer click on INSERT: PAGE NUMBERS from MENU BAR not from the footer itself. It should be Aligned RIGHT…click OK…now click on the page number and move it to OUTSIDE of the FOOTER BOX…Click on FORMAT: TEXT DIRECTION…Click the direction you want the number to be…
Open Styles menu from two locations:
The icon on the toolbar
Or
From the FORMAT menu in the main menu bar
Most documents use at least 3 levels.
Be sure to select whether you want a space, tab or nothing after the numbering system. If you are not using a numbering system then you will need to make sure it says “Nothing” so you don’t have blank space before your headings i.e. “ Chapter 4”
Click the button called Multilevel List.
Select a general numbering style.
Then click on the Multilevel List and select of Define New Multilevel List.
Change text direction dialog box…to rotate page number for landscape…
Merged cells from excel don’t come over.
Word 2007: to delete cells or rows. Highlight the cell(s) or row(s) to be deleted. Right click and select delete cell(s) or row(s).
The rest of the Caption features are the same as they are for Figures.
Click INSERT: INDEX and TABLES
List of Figures, List of Tables, and List of Appendices, List of Other Materials are done the same way as the Table of Contents.
Inserting a TOC or any the Lists is almost identical in the Mac version of Word.
I find that 5.99” works very well.
http://www.uaf.edu/gradsch/current/ready-to-graduate/
Bottom right corner of page:
Click on STREAMING VIDEO of either workshops.
No References Errors
No Formatting Errors
No Signature Page Errors
No Spelling/Grammar Errors
