MS Word: Operations Performed
Creating a document
Opening a document
Saving a document
Printing a document
Closing a document
Editing a document
Features of MS Word
Converting text to table and vice versa
Spelling & grammar checker
Header and footer
Components of MS Word Window
Opening a new document: New Command
Opening an existing file: Open Command
Saving an opened file: Save command
Closing an already opened file: Close command
Examining the print preview of an open file: Print preview
Printing an opened file: Print command
Setting the page setup of the file: Page setup command
Saving different copy of a file: Save As command
Sending a file to other locations: Send to command
Checking the properties of the file: Properties command
Exiting from Word: Exit command
Helps to makes changes in the Word document
It could be a word, a line or a paragraph
The six step procedure is used for sending letters with
similar text personally addressed to large number of
Select a document
Select the recipients
Write the letter
Preview the letter
Complete the merge
Preview the letter for printing
MS Excel 2003
It is an integrated spread sheet which performs all
kind of calculation and displays results on screen in
the form of figures or graphs.
Used in creations of report, performing complex
Features of Spreadsheet
Object Linking Embedding (OLE)
State of art editing
Use of graphical objects and charts
Several types of mathematical, trigonometric,
financial, and statistical functions are inbuilt
A function is a predefined formula which takes zero or
more input values (also known as arguments) and
produces (or returns) a result.
The structure of a function is
Function _ name (comma separated Argument list)
E.g. SUM (A1,B1:B4, 30)
Chart is prepared by chart wizard
The data range is selected in which the chart has to be
Select the option chart from Insert menu.
Select the type of chart.
Click on press and hold to view the sample.
MS PowerPoint 2003
A powerful managerial tool of communication
through which we can compile and deliver our ideas,
concepts, plans or products to the audience in a
structured, effective and impressive manner.
A presentation consists of following contents:
– Textual content like - narrative, salient points,
speaker’s notes etc.
– Visual content like - graphs, charts, pictures,
animations, video etc.
– Audio content like – commentary, description etc.
Features of PowerPoint
It consists of templates which are helpful to design presentation.
It provides four views: slide view, outline view, normal view and
slide sorter view, which are very useful during presentation or in
In a single presentation, graphics, charts and texts could be
The presentation using PowerPoint could be projected directly as
a slide show.
To make an attractive presentation, different transition and
building effects may be included in the slide.
Using powerful printing feature, entire presentation could also
be printed on paper.
From a large palette of colour scheme, different columns and text
could be included.
It is a process by which animation schemes could be
added either to a single slide, multiple slide, or to the
After the presentation is ready, then we view it by
choosing the slide show option or by opting F5.
MS Access 2003
Access is a relationship database management system
which could help us to set up the relationship between
different kinds of data. Access also provides option of
working with one Access database by itself or with
different kinds of external database.
Click at file menu. Choose “new”. A list of options
appears –choose blank database.
Click at the blank database.
New database window will appear.
Click on the “create” button.
Creates a blank database with specified name and
Creating and Working with Forms
Forms lets us view data in many ways and provides us with
a great degree of flexibility for viewing and entering the
Forms could be created by form design view and form
wizard to create a form.
1. Select the “Forms” tab in the Database window.
2.Click on the “create form” by using wizard command.
3. Select the table that will act as back-end of our form from
table/ queries combo box.
4. Select the fields of the table which we would like to include
in the form.
5. Use <or> button to move a single field and<< or>> button
to move all the fields.
6. Click next. In the “next” dialog box, select the desired
7. In the “next” dialog box, select the style of the form
from the given list of in –built styles.
8. Click on the “next” button and in the “next” window,
give the title to our form.
9. Select the option whether we would like to open the
form in the design view to modify it or want to run the
10. Click “finish” once satisfied with the settings.