JCU Spring 2020 Week1 online - ppt part 4.3

1. CS 110 R18 PART 4.3
START THESE SLIDES ONLY AFTER YOU HAVE
COMPLETED ALL ACTIVITIES OF PRESENTATION 4.2
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2. Document formatting
Word provides several ways for you to format document.
Direct Formatting v/s Style and Theme
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3. Direct formatting
When you SELECT part of the doc, and apply
formatting “by hand” to each component of
the doc: titles, subtitles, special quotations etc.
If you have to change the format of a class of
components, say all chapter titles, you have to
manually correct all.
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4. Document
formatting –
using DIRECT
formatting
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Using direct formatting
You can select the text, and, as an example, apply bold
formatting, and then apply a slightly larger font size than the
size that you use for the body text.
Applying formatting in this manner is known as direct
formatting. The process of applying direct formatting can be
tedious. It's easy to make mistakes, and you might not get a
good looking document. You must repeat the direct
formatting process for each heading, and you must be careful
to select the same font size every time.
Furthermore, documents that are formatted by direct
formatting are difficult to update. If you want to change the
look of the document, you must select each element and
apply the new formatting choices.
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5. Document formatting using STYLES
When you use styles to format your document, you can quickly and easily apply a set of
formatting choices consistently throughout your document.
A style is a set of formatting characteristics, such as font
name, size, color, paragraph alignment and spacing. Some
styles even include borders and shading.
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For example, instead of taking three separate steps to format your heading as 16-point, bold, Cambria, you can achieve
the same result in one step by applying the built-in Heading 1 style. You do not need to remember the characteristics of
the Heading 1 style. For each heading in your document, you just click in the heading (you don't even need to select all
the text), and then click Heading 1 in the gallery of styles.

6. Apply styles: video from MS tutorial
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7. A more detailed video on applying and modifying styles
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8. Document formatting
DO NOT USE Direct Formatting
USE Style and Theme
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9. Doc formatting – RULES part 1
Always use style and theme
Assign a structure to the doc content (use heading1,2,3)
◦ Heading1 is the chapter title
◦ Heading2 is a paragraph heading
◦ Heading3 is a sub-unit of the paragraph
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NOT SEQUENTIAL – RATHER LEVELS OF IMPORTANCE

10. What to do to produce correct word docs
1. Open Word, blank doc
2. (Usually) go to the Internet, or where directed by teacher, select content
3. Paste content using TEXT ONLY paste option
4. Assign Headings, styles (normal, others) AND chose final THEME
5. Create a TOC
6. Repeate steps 2,3,4 until you think you complied with all requirements and doc is complete
7. Update last time TOC (do it pls, missing this is a silly way to lose 5 pts)
8. Save
9. Print in pdf (save in pdf)
10. E-mail doc & pdf to sgazziano@johncabot.edu
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11. Document formatting using styles
STYLES CAN BE MODIFIED
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12. Style Using THEMES
What is in a THEME ?
THEMES change the set of STYLES
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13. Style Using THEMES
What is in a THEME ?
Document Themes enable you to change the way that text, tables, and special elements are formatted
throughout your document. A Theme includes the following elements:
The font used for headings and body text (including the color, style, and spacing)
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Theme effects including 3-D effects,
shadowing, lighting, and more

14. When you adopt a new THEME
All STYLES are reset no the new THEME standard
This means you have to modify the “NORMAL” style of the new THEME to “justified”
Remember - THEMES contain STYLES
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15. Now modify “Normal Style”
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Right click the normal style box select justified 12

16. Document formatting using styles
STYLES
Heading 1
Heading 2, 3 …
FORM THE AUTOMATIC TABLE OF CONTENTS (TOC)
one of the important «BUILDING BLOCKS» of Word
More on this in Presentation 4.4
AN UPDATED TABLE OF CONTENTS WILL ALWAYS BE MANDATORY IN ALL CS110 TESTS
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