Access 2013 Chapter 6 Creating Advanced Queries and Reports Using SQL Last Updated: 10/29/15 Page 1 USING MICROSOFT ACCESS 2013 Guided Project 6-1 Guided Project 6-1 For this project, you enhance the functionality of the database for a friend’s music collection. Recall that in Guided Project 4-1 you used the Report Wizard to create a report that shows all the songs on each album. For this project, you create an improved report that is grouped by artist and shows all the albums and song details. You also use Design view to create a main report and a subreport and customize the report in Design view to add sections, add and edit controls, and add a running total. Skills Covered in This Project  Create a main report in Design view.  Edit a report in Design view.  Add a group section to a report.  Add and edit a control in a report.  Create a subreport using the Report Wizard.  Add a subreport to a main report.  Add totals to a subreport.  Concatenate text data.  Add totals to a main report 1. Open the MusicDatabase-06.accb database start file. 2. The file will be renamed automatically to include your name. Change the project file name if directed to do so by your instructor. 3. Enable content in the security warning. 4. Build the main report. a. Click the Report Design button [Create tab, Reports group] to open a new report. b. Click the Property Sheet button [Report Design Tools Design tab, Tools group]. c. Click the Format tab. d. Enter 7" in the Width property. e. Click the Data tab. f. Click the drop-down arrow in the Record Source property and select the Album table. g. Click the Add Existing Fields button [Report Design Tools Design tab, Tools group] to open the Field List. h. Add the AlbumName and ArtistName fields into the Detail section. i. Edit the caption of the ArtistName label to read Recording Artist. j. Edit the caption of the AlbumName label to read Album. k. Save the report as SongListingOnAlbumsByArtist. 5. Add a group section to the report. a. If not already open, click the Group & Sort button [Report Design Tools Design tab, Grouping & Totals group] to open the Group, Sort, and Total pane at the bottom of the report. b. Select the Add a group option in the Group, Sort, and Total pane. c. Select the ArtistName field from the field list. d. Click the More button in the Group, Sort, and Total pane to display the available options (Figure 6-100). e. Change the without a footer section option to with a footer section. 6-100 Group, Sort, and Total pane Step 1 Download start file Access 2013 Chapter 6 Creating Advanced Queries and Reports Using SQL Last Updated: 10/29/15 Page 2 USING MICROSOFT ACCESS 2013 Guided Project 6-1 f. Change the do not keep group together on one page option to keep whole group together on one page. g. Close the Group, Sort, and Total pane by clicking the X on the Group, Sort, and Tot.

1. Access 2013 Chapter 6 Creating Advanced Queries and Reports
Using SQL Last Updated: 10/29/15 Page 1
USING MICROSOFT ACCESS 2013 Guided Project 6-1
Guided Project 6-1
For this project, you enhance the functionality of the database
for a friend’s music collection. Recall that in Guided
Project 4-1 you used the Report Wizard to create a report that
shows all the songs on each album. For this project,
you create an improved report that is grouped by artist and
shows all the albums and song details. You also use
Design view to create a main report and a subreport and
customize the report in Design view to add sections, add
and edit controls, and add a running total.
Skills Covered in This Project
ain report.

2. 1. Open the MusicDatabase-06.accb database start file.
2. The file will be renamed automatically to include your name.
Change the project file name if directed
to do so by your instructor.
3. Enable content in the security warning.
4. Build the main report.
a. Click the Report Design button [Create tab, Reports group] to
open a new report.
b. Click the Property Sheet button [Report Design Tools Design
tab, Tools group].
c. Click the Format tab.
d. Enter 7" in the Width property.
e. Click the Data tab.
f. Click the drop-down arrow in the Record Source property and
select the Album table.
g. Click the Add Existing Fields button [Report Design Tools
Design tab, Tools group] to open

3. the Field List.
h. Add the AlbumName and ArtistName fields into the Detail
section.
i. Edit the caption of the ArtistName label to read Recording
Artist.
j. Edit the caption of the AlbumName label to read Album.
k. Save the report as SongListingOnAlbumsByArtist.
5. Add a group section to the report.
a. If not already open, click the Group & Sort button [Report
Design Tools Design tab, Grouping &
Totals group] to open the Group, Sort, and Total pane at the
bottom of the report.
b. Select the Add a group option in the Group, Sort, and Total
pane.
c. Select the ArtistName field from the field list.
d. Click the More button in the Group, Sort, and Total pane to
display the available options
(Figure 6-100).
e. Change the without a footer section option to with a footer
section.

4. 6-100 Group, Sort, and Total pane
Step 1
Download
start file
Access 2013 Chapter 6 Creating Advanced Queries and Reports
Using SQL Last Updated: 10/29/15 Page 2
USING MICROSOFT ACCESS 2013 Guided Project 6-1
f. Change the do not keep group together on one page option to
keep whole group together on
one page.
g. Close the Group, Sort, and Total pane by clicking the X on
the Group, Sort, and Total pane header.
Be careful not to click the Delete button inside the pane or you
will remove the group.
h. Save the changes made to the report.
6. Modify the report.
a. Hover your pointer over the bottom edge of the Page Header
section until the resize pointer
appears, and move the resize pointer up to the Page Header bar
to remove the space in the

5. section.
b. Right-click inside of the report to open the context menu.
c. Select the Report Header/Footer option to add Report Header
and Report Footer sections to
the report.
d. Click inside of the Report Header section.
e. If not already open, press F4 to open the Property Sheet.
f. On the Format tab, enter .5" in the Height property.
g. Click inside of the ArtistName Header section.
h. If needed, enter .25" in the Height property.
i. Follow the same steps to set the Height property of the
ArtistName Footer section and Page Footer
section to .25", and the Detail section to 2".
j. Add a label control into the Report Header section and type
Songs on My Albums into the label.
k. Using the options on the Report Design Tools Format tab in
the Font group, change the label font to
14 pt and apply bold and italics.
l. Select the Page Numbers button [Report Design Tools Design
tab, Header/Footer group].
m. Select the Page N of M radio button, the Bottom of Page

6. [Footer] radio button, and a
center alignment.
n. Click OK.
o. Select the ArtistName text box. Press and hold the Shift key
and select the Recording Artist label.
Both controls should be selected.
p. Drag the selected controls
into the ArtistName Header
section.
q. Select the AlbumName text
box. Press and hold the Shift
key and select the ArtistName
text box. Both text boxes
should be selected.
r. Click on the Format tab of the
Property Sheet and select
Transparent in the Border Style
property.
s. Adjust the location and sizes

7. of the label and text box
controls so they resemble
those shown in Figure 6-101.
t. Save and close the report.
6-101 Design view of the main report
Access 2013 Chapter 6 Creating Advanced Queries and Reports
Using SQL Last Updated: 10/29/15 Page 3
USING MICROSOFT ACCESS 2013 Guided Project 6-1
7. Build the subreport.
a. Click the Report Design button [Create tab, Reports group] to
create a new report.
b. If necessary, press F4 to open the Property Sheet and click
the Format tab.
c. Type 6" in the Width property.
d. Click the Data tab.
e. Click the drop-down arrow in the Record Source property and
select the Songs table.

8. f. Click the Add Existing Fields button [Report Design Tools
Design tab, Tools group] to open the
Field List.
g. Add the SongTitle and Length fields into the Detail section.
The Length text box should be selected.
h. Press and hold the Shift key and select the SongTitle text
box.
i. Click Tabular [Report Design Tools Arrange tab, Table
group].
j. Select anywhere in the report to deselect the layout control.
k. Select one of the text boxes.
l. Press F4 to open the Property Sheet.
m. On the Format tab, enter .02" in the Top property.
n. Right-click inside of the report to open the context menu.
o. Select the Report Header/Footer option to add Report Header
and Report Footer sections to
the report.
p. Select both label controls in the Page Header section.
q. Click the Move Up button [Report Design Tools Arrange tab,
Move group].
r. Right-click inside of the report to open the context menu.

9. s. Select the Page Header/Footer option to delete the Page
Header and Page Footer sections.
t. Select one of the label controls.
u. Enter .02" in the Top property and .2" in the Height property.
v. Click inside of the Report Header section and enter .25" in
the Height property.
w. Follow the same steps
to set the Height
property of the Detail
and Report Footer
sections to .25". The
report should be
similar to Figure 6-102.
x. Save the report as
SongsSubreport.
y. Close the report.
8. Add the subreport to the main report.
a. Open the SongListingOnAlbumsByArtist report in Design
view.
b. Click the Subform/Subreport button [Report Design Tools

10. Design tab, Controls group].
c. Click in the Detail section of the report, close to the left
border, below the Album label. The
SubReport Wizard launches.
d. Select the Use an existing report or form radio button. The
SongsSubreport report should be
highlighted in the list.
e. Click Next.
f. Accept the Choose from a list radio button and select the
Show Songs for each record in Album
using AlbumID statement.
g. Click Next.
h. Accept the suggested name for the subreport and click Finish.
The subreport is added into the
main report.
6-102 Design view of the subreport
Access 2013 Chapter 6 Creating Advanced Queries and Reports
Using SQL Last Updated: 10/29/15 Page 4
USING MICROSOFT ACCESS 2013 Guided Project 6-1

11. i. Switch to Layout view (Figure 6-
103). Verify that the subreport is
correctly linked to the main report.
j. Save the report.
9. Customize the main report and
subreport.
a. Switch to Design view.
b. Click to select the SongsSubreport
label.
c. Press Delete.
d. Select the subreport.
e. On the Format tab of the Property Sheet, select Transparent
in the Border Style property.
f. Enter 1" in the Left property.
g. Save and close the report.
10. Open the SongsSubreport in Design view.
a. If necessary, open the Property Sheet and select the Format
tab.
b. Select both the Length text box and label.

12. c. Enter .5" in the Width property.
d. Select both the SongTitle text box and label.
e. Enter .2" in the Left property.
f. Enter 4.7" in the Width property.
g. If necessary, add some space into the Report Footer section.
h. Add a text box control to the Report Footer section.
i. On the Data tab, press the Build button on the Control Source
property.
j. Type =Count([SongTitle]) into the Expression Builder and
press OK.
k. On the Format tab of the Property Sheet, enter .02" in the
Top property, .35" in the Width property,
and 4.6" in the Left property of the text box.
l. Select the label control of that text box.
m. On the Format tab of the Property Sheet, type Total number
of songs: in the Caption property.
n. Enter .02" in the Top property, 1.55" in the Width property,
and 3" in the Left property of the label.
o. Save and close the report.
11. Open the SongListingOnAlbumsByArtist report in Design
view.

13. a. Enter 1.4" in the Height property of the Detail section.
b. Add a text box control to the ArtistName Footer section.
c. Delete the label control of that text box.
d. Select the text box, and on the Data tab press the Build
button in the Control Source property.
e. Type = "Total number of albums by " & [ArtistName] & ":"
into the Expression Builder and press OK.
f. On the Format tab, enter .02" in the Top property, 3.3" in the
Width property, .7" in the Left
property, and Right in the Text Align property.
g. Add another text box control to the ArtistName Footer
section.
h. Delete the label control of that text box.
i. Select the text box, and on the Data tab press the Build button
in the Control Source property.
j. Enter =Count([AlbumName]) into the Expression Builder and
press OK.
k. On the Format tab, enter .02" in the Top property, .2" in the
Width property, 4.1" in the Left
property, and Left in the Text Align property.
l. Enter .25" in the Height property of the ArtistName Footer
section.

14. m. Save the report.
6-103 Layout view of the main report after adding the subreport
Access 2013 Chapter 6 Creating Advanced Queries and Reports
Using SQL Last Updated: 10/29/15 Page 5
USING MICROSOFT ACCESS 2013 Guided Project 6-1
n. Switch to Print Preview view. The completed
report should look similar to Figure 6-104.
o. Navigate to page 2 and then 3 of the report. Notice how
Carrie Underwood’s data starts on the
top of page 3 instead of at the bottom of page 2. This is because
keep the whole group together
on one page is selected in the grouping options.
p. Navigate to page 4 of the report. Christina Aguilera is the
first artist who has more than one album.
Notice how her name appears only once, at the top of all of her
albums. This is because ArtistName
is the grouping header. Don’t confuse the name of her second
album, Christina Aguilera, with the

15. ArtistName grouping header.
q. Press the Close Print Preview button.
r. Close the report.
12. Close the database.
13. Upload and save your file.
14. Submit project for grading.
Step 2
Upload &
Save
Step 3
Grade my
Project
6-104 Print Preview of the completed report