Exclusively presented by Everything PR, Greater Williamsburg is currently seeking a PR Agency through its latest Request for Proposal (RFP). You can read more about the company and the RFP on the blog at
Editor Showcase Request For Proposal - PR Agency RFPEverythingPR
The Editor Showcase series is a private brand-to-press networking event held quarterly in the heart of New York City designed to give brands valuable face time with influential media outlets. And they are seeking a PR Agency as explained in the attached Request For Proposal.
Seeking a Contractor with experience and expertise in communications planning, media relations, development and dissemination of information for publications, and evaluation of communications efforts? Missy Blankenship, Sales and Marketing
Fortune 500 and hotel chains have learned that some of their best publicity and image builders come from within. This was a final presentation to the Hilton Hotels when they first started to see the need.
Editor Showcase Request For Proposal - PR Agency RFPEverythingPR
The Editor Showcase series is a private brand-to-press networking event held quarterly in the heart of New York City designed to give brands valuable face time with influential media outlets. And they are seeking a PR Agency as explained in the attached Request For Proposal.
Seeking a Contractor with experience and expertise in communications planning, media relations, development and dissemination of information for publications, and evaluation of communications efforts? Missy Blankenship, Sales and Marketing
Fortune 500 and hotel chains have learned that some of their best publicity and image builders come from within. This was a final presentation to the Hilton Hotels when they first started to see the need.
Whether you are profiling your audience for the first time or updating it, this research tool will allow you to better understand the people you are reaching, their interests, demographics and consumption habits, so you can be well prepared to re-engage and target sponsors!
You will then be able to compare the general profile of your participants to that of your market (such as Ontario or Toronto), thanks to a study conducted in parallel with a survey of 1,500 adults across the country.
The results of the study will give you a better understanding of your event’s clientele in order to optimize its marketing to attendees and partners. The budget required to conduct the study is $5,000, plus applicable taxes.
A pitch presentation designed for our client Spread Communications that was meant to reflect the sophistication and luxury-oriented approach in design of Citizen watches.
The Butterfly Show at Krohn Conservatory has averaged about 50,000 visitors over a six-week show period since 1995. The teetering economy any many competing events around Cincinnati during the same time frame as the Butterfly Show caused concern that attendance would be flat or fall in 2009. In addition, Cincinnati Parks could not increase marketing spending to support the event with paid media, despite the addition of expanded after-hours events. More creative thinking was required to drive successful attendance figures.
These are the three responses received from contractors to design interpretive kiosk panels that the Byway plans to design, fabricate and install in 2014.
Whether you are profiling your audience for the first time or updating it, this research tool will allow you to better understand the people you are reaching, their interests, demographics and consumption habits, so you can be well prepared to re-engage and target sponsors!
You will then be able to compare the general profile of your participants to that of your market (such as Ontario or Toronto), thanks to a study conducted in parallel with a survey of 1,500 adults across the country.
The results of the study will give you a better understanding of your event’s clientele in order to optimize its marketing to attendees and partners. The budget required to conduct the study is $5,000, plus applicable taxes.
A pitch presentation designed for our client Spread Communications that was meant to reflect the sophistication and luxury-oriented approach in design of Citizen watches.
The Butterfly Show at Krohn Conservatory has averaged about 50,000 visitors over a six-week show period since 1995. The teetering economy any many competing events around Cincinnati during the same time frame as the Butterfly Show caused concern that attendance would be flat or fall in 2009. In addition, Cincinnati Parks could not increase marketing spending to support the event with paid media, despite the addition of expanded after-hours events. More creative thinking was required to drive successful attendance figures.
These are the three responses received from contractors to design interpretive kiosk panels that the Byway plans to design, fabricate and install in 2014.
Cystic Fibrosis Foundation - Request for Proposal - Public Relations RFPEverythingPR
The Cystic Fibrosis Foundation is seeking a public relations firm to assist with the publicity and celebrity wrangling for their upcoming gala on Thursday, November 19th at Cipriani 42nd Street.
Social Media Marketing Proposal for Volvo - New Media Drivers License Course ...Lexie Liang
This is my final presentation for my New Media Drivers License Course at Michigan State University. The project is to develop a digital marketing proposal for a brand of your choice. I chose Volvo as my brand because I love cars and I consistently pay attention to auto industry. This presentation is listed as one of the top ten proposals among 150 peers.
Find detailed proposal on the website of New Media Drivers License (Under the tag "Example Work").
http://newmediadl.com/homework/0/365
This was a final project for IMC 618 - PR Concepts & Strategy. This Public Relations plan spanned 9 weeks and was the final execution for my chosen client, Netflix.
Premium Blend - Public Relations Proposal Julia Balsam
As a final project for Ithaca College’s Public Relations course, a team of six created a mock PR agency (JAM Relations) and developed a proposal for our client, Ithaca College’s female a capella group – Premium Blend. The team developed a situational analysis, objectives, audience research, strategies and tactics, a budget, timetable and complete evaluation. The team presented the plan to the client and fellow classmates.
California Travel & Tourism Commission Issues Request for Proposal UK Marketi...EverythingPR
Visit California, a privately funded nonprofit corporation, is seeking destination representation in the United Kingdom (UK) to promote California as a premier travel destination. The California Travel and Tourism Commission is a private non-profit 501(C)(6) funded by assessed businesses that have an interest in promoting tourism to California.
At the direction of the FBI,” the Department of Justice stated in a newly unsealed court filing, Sater traveled to the Middle East after 9/11 to collect “valuable intelligence” on “key leaders in al Qaeda,” and he helped “in a number of other areas, including Russian organized crime.” In other court filings, the Justice Department said Sater’s work on behalf of the United States “involves 18 foreign governments” as well as “various families of La Cosa Nostra,” and that his help was “of an extraordinary depth and breadth.
MWW Public Relations Group Named In Lawsuit Seeking Unpaid FundsEverythingPR
On October 28, 2014, MWW PR announced they had acquired “Ideation Inc., an innovation and development lab founded by Robert Dilio, who will join MWW as chief technology officer”. And on July 18, 2016, in the Supreme Court of the State of New York, Tina Imm sued Dilio, Related Noise, Ideation and MWW PR for “violation of the New York State Labor Laws, breach of contract, breach of the covenant of good faith and fair dealing, and alternatively, quantum meruit.”
AMP Agency Sues MWWPR for Unpaid Bills EverythingPR
Everything-PR can exclusively report that a leading marketing agency, AMP Agency has sued MWWPR, one of the leading independent Public Relations firms in the United States for nearly $290K in unpaid bills in a lawsuit which has been filed in the Supreme Court of the State of New York.
MWWPR Group Sued - Lawsuit Against MWW PR Vs. Byte Dept. Inc.EverythingPR
Byte dept inc vs mww
Research reveals another lawsuit was filed against MWWPR – this one in the Supreme Court of the State of New York, for $120,000 plus legal damages.
This lawsuit against MWW PR Group also comes as a result of unpaid bills relating to work for Samsung, and comes on the heels of a lawsuit by Scholastic also surrounding work for Samsung.
MWW PR Lawsuit: MWW Public Relations Group Sued by Scholastic EverythingPR
In a lawsuit recently filed in United States District Court, Southern District of New York, Scholastic has filed a lawsuit against MWWPR seeking $699,377.01 plus legal damages for a series of unpaid bills. The lawsuit claims that Scholastic provided educational materials for MWW Public Relations – which was used for their client Samsung – yet the PR firm refuses to pay past-due invoices.
Government Of India Wants To Hire A Public Relations FirmEverythingPR
The Government of India, via its Ministry of Shipping is seeking a full-service media and PR firm to promote India as an important maritime nation and to attract global investments in the maritime sector. The PR agency will promote and organize a global investment summit, Maritime India Summit, 2016 (MIS-2016) in February 2016.
Learn more: http://everything-pr.com/india-public-relations/259263/
Interesting times we live in – Grail Semiconductors, Inc. filed a petition asking the California Superior Court to impose sanctions on Mitsubishi, as well as their attorneys, Squire Patton Boggs and Sidley Austin. In the petition, filed recently, Grail claims to have discovered there was “serious misconduct during the trial of this case” – a case which has already seen a California jury award $124 million in damages to Grail for breach of the non-disclosure agreement (“NDA”).
State of Utah Seeks Social Media Agency To Increase Tourism EverythingPR
The Utah Office of Tourism has issued an RFP for an agency to “provide social media strategy, consulting and community building services and to develop and manage a social media-based advertising program.”
Tsimhoni Vs. Tsimhoni: Full Court Documents In The Tale Of The Jailed Michiga...EverythingPR
Tsimhoni Vs. Tsimhoni: Full Court Documents In The Tale Of The Jailed Michigan Kids 4.14.15 [8 of 13] Read the full article recapping the case here: http://everything-pr.com/tsimhoni-vs-tsimhoni/258461/
Tsimhoni Vs. Tsimhoni: Full Court Documents In The Tale Of The Jailed Michiga...EverythingPR
Tsimhoni Vs. Tsimhoni: Full Court Documents In The Tale Of The Jailed Michigan Kids 4.14.15 [5 of 13] Read the full article recapping the case here: http://everything-pr.com/tsimhoni-vs-tsimhoni/258461/
Maya Eibschitz Tsimhoni v. Omer Tsimhoni - Order & motion to show cause 2.23 ...EverythingPR
The story surrounding the Tsimhoni children has been covered all over the world – from The Guardian to Fox News, The Detroit Free Press to Buzzfeed. And while the case has been misreported in the media, the New York Observer ran an exclusive interview with Omer Tsimhoni.
Read more: http://everything-pr.com/omer-tsimhoni-maya-eibschitz-legal-case/258402/
New york city cab lawsuit official ruling - Everything PREverythingPR
Today, the Appellate Division affirmed the NY Supreme Court's ruling that the 6 Cent deduction on cab fares - an attempt by the TLC to create a $10 million fund from taxi drivers' hard-earned money to pay for supplemental disability insurance and "health care navigation services" - exceeded the TLC's authority.
Puma Cheated And Deceived Parigi Group - LawsuitEverythingPR
Puma wrongfully obtained Parigi's confidential trade secret and proprietary business information, including its internal financials, and undertook a carefully planned campaign by which they contacted Parigi's key customers - major retailers such as Bloomingdales, Macy's, Costco, Ross and Belk to disparage Parigi and its products by falsely representing that, Parigi's Puma products were "not approved Puma product" and were "not authentic," insinuating that Parigi was selling infringing products in violation of federal law;
Marketing & PR RFP: Union Square PartnershipEverythingPR
The Union Square Partnership, Inc. (“USP”), a not-for-profit 501(c) (3) corporation, is seeking proposals from qualified firms for the planning, management, and operation of the popular Summer in the Square series one day a week over the course of nine weeks in Union Square Park starting in June 2015. The goal of the series is to enliven Union Square Park and provide free entertainment and events for residents and visitors. The selected Firm will work closely with USP to plan and manage the summer series, obtain approvals from relevant agencies, and operate the event.
Discover the innovative and creative projects that highlight my journey throu...dylandmeas
Discover the innovative and creative projects that highlight my journey through Full Sail University. Below, you’ll find a collection of my work showcasing my skills and expertise in digital marketing, event planning, and media production.
Kseniya Leshchenko: Shared development support service model as the way to ma...Lviv Startup Club
Kseniya Leshchenko: Shared development support service model as the way to make small projects with small budgets profitable for the company (UA)
Kyiv PMDay 2024 Summer
Website – www.pmday.org
Youtube – https://www.youtube.com/startuplviv
FB – https://www.facebook.com/pmdayconference
Business Valuation Principles for EntrepreneursBen Wann
This insightful presentation is designed to equip entrepreneurs with the essential knowledge and tools needed to accurately value their businesses. Understanding business valuation is crucial for making informed decisions, whether you're seeking investment, planning to sell, or simply want to gauge your company's worth.
Implicitly or explicitly all competing businesses employ a strategy to select a mix
of marketing resources. Formulating such competitive strategies fundamentally
involves recognizing relationships between elements of the marketing mix (e.g.,
price and product quality), as well as assessing competitive and market conditions
(i.e., industry structure in the language of economics).
Improving profitability for small businessBen Wann
In this comprehensive presentation, we will explore strategies and practical tips for enhancing profitability in small businesses. Tailored to meet the unique challenges faced by small enterprises, this session covers various aspects that directly impact the bottom line. Attendees will learn how to optimize operational efficiency, manage expenses, and increase revenue through innovative marketing and customer engagement techniques.
B2B payments are rapidly changing. Find out the 5 key questions you need to be asking yourself to be sure you are mastering B2B payments today. Learn more at www.BlueSnap.com.
Personal Brand Statement:
As an Army veteran dedicated to lifelong learning, I bring a disciplined, strategic mindset to my pursuits. I am constantly expanding my knowledge to innovate and lead effectively. My journey is driven by a commitment to excellence, and to make a meaningful impact in the world.
"𝑩𝑬𝑮𝑼𝑵 𝑾𝑰𝑻𝑯 𝑻𝑱 𝑰𝑺 𝑯𝑨𝑳𝑭 𝑫𝑶𝑵𝑬"
𝐓𝐉 𝐂𝐨𝐦𝐬 (𝐓𝐉 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐜𝐚𝐭𝐢𝐨𝐧𝐬) is a professional event agency that includes experts in the event-organizing market in Vietnam, Korea, and ASEAN countries. We provide unlimited types of events from Music concerts, Fan meetings, and Culture festivals to Corporate events, Internal company events, Golf tournaments, MICE events, and Exhibitions.
𝐓𝐉 𝐂𝐨𝐦𝐬 provides unlimited package services including such as Event organizing, Event planning, Event production, Manpower, PR marketing, Design 2D/3D, VIP protocols, Interpreter agency, etc.
Sports events - Golf competitions/billiards competitions/company sports events: dynamic and challenging
⭐ 𝐅𝐞𝐚𝐭𝐮𝐫𝐞𝐝 𝐩𝐫𝐨𝐣𝐞𝐜𝐭𝐬:
➢ 2024 BAEKHYUN [Lonsdaleite] IN HO CHI MINH
➢ SUPER JUNIOR-L.S.S. THE SHOW : Th3ee Guys in HO CHI MINH
➢FreenBecky 1st Fan Meeting in Vietnam
➢CHILDREN ART EXHIBITION 2024: BEYOND BARRIERS
➢ WOW K-Music Festival 2023
➢ Winner [CROSS] Tour in HCM
➢ Super Show 9 in HCM with Super Junior
➢ HCMC - Gyeongsangbuk-do Culture and Tourism Festival
➢ Korean Vietnam Partnership - Fair with LG
➢ Korean President visits Samsung Electronics R&D Center
➢ Vietnam Food Expo with Lotte Wellfood
"𝐄𝐯𝐞𝐫𝐲 𝐞𝐯𝐞𝐧𝐭 𝐢𝐬 𝐚 𝐬𝐭𝐨𝐫𝐲, 𝐚 𝐬𝐩𝐞𝐜𝐢𝐚𝐥 𝐣𝐨𝐮𝐫𝐧𝐞𝐲. 𝐖𝐞 𝐚𝐥𝐰𝐚𝐲𝐬 𝐛𝐞𝐥𝐢𝐞𝐯𝐞 𝐭𝐡𝐚𝐭 𝐬𝐡𝐨𝐫𝐭𝐥𝐲 𝐲𝐨𝐮 𝐰𝐢𝐥𝐥 𝐛𝐞 𝐚 𝐩𝐚𝐫𝐭 𝐨𝐟 𝐨𝐮𝐫 𝐬𝐭𝐨𝐫𝐢𝐞𝐬."
Company Valuation webinar series - Tuesday, 4 June 2024FelixPerez547899
This session provided an update as to the latest valuation data in the UK and then delved into a discussion on the upcoming election and the impacts on valuation. We finished, as always with a Q&A
Buy Verified PayPal Account | Buy Google 5 Star Reviewsusawebmarket
Buy Verified PayPal Account
Looking to buy verified PayPal accounts? Discover 7 expert tips for safely purchasing a verified PayPal account in 2024. Ensure security and reliability for your transactions.
PayPal Services Features-
🟢 Email Access
🟢 Bank Added
🟢 Card Verified
🟢 Full SSN Provided
🟢 Phone Number Access
🟢 Driving License Copy
🟢 Fasted Delivery
Client Satisfaction is Our First priority. Our services is very appropriate to buy. We assume that the first-rate way to purchase our offerings is to order on the website. If you have any worry in our cooperation usually You can order us on Skype or Telegram.
24/7 Hours Reply/Please Contact
usawebmarketEmail: support@usawebmarket.com
Skype: usawebmarket
Telegram: @usawebmarket
WhatsApp: +1(218) 203-5951
USA WEB MARKET is the Best Verified PayPal, Payoneer, Cash App, Skrill, Neteller, Stripe Account and SEO, SMM Service provider.100%Satisfection granted.100% replacement Granted.
Exploring Patterns of Connection with Social Dreaming
Visit Williamsburg PR Agency Request for Proposal - RFP
1. WILLIAMSBURG AREA DESTINATION MARKETING COMMITTEE
& GREATER WILLIAMSBURG CHAMBER & TOURISM ALLIANCE
Request for Proposal
Public Relations Services
Proposals are due by the close of business on April 1, 2015
2. 2
Table of Contents
Background 3
Structure 4
RFP Overview 4
Budget and Terms of Contract 5
Contact information 5
Timeline 6
2015 Project Summary 7
Project Details 7
Scope of Work 8
Response Guidelines 9
Decision Making Criteria 10
General Terms and Conditions 12
3. 3
Background
One of America’s favorite family destinations, the Greater Williamsburg region includes
Jamestown, Williamsburg and Yorktown, offering a unique juxtaposition of contemporary and
historical experiences for all ages. Visitors can choose from hands-on interactive attractions,
scenic outdoor adventures and sophisticated arts and culture experiences, making Greater
Williamsburg a top choice among travelers.
Major Attractions:
Busch Gardens®: is an action-packed, European-themed adventure park with 17th-century
charm and 21st-century technology, boasting more than 100 acres of fun-filled exploration.
College of William & Mary: The second oldest university in the United States, and a cutting edge
research university, the College of William & Mary are situated on 1,200 acres in historic
downtown Williamsburg.
Colonial Williamsburg: Colonial Williamsburg interprets Virginia’s 18th-century capital of
Williamsburg, Va., as a 21st-century center for history and citizenship with more than 400
restored or reconstructed original buildings, museums and educational programs.
Historic Jamestowne: Site of America’s first permanent English settlement, Historic Jamestowne
continues to make history as an active archeological dig site, offering a tour with the
archaeologist or behind-the-scenes tours in the lab with the curator.
Jamestown Settlement: Traces America’s colonial beginnings through expansive gallery exhibits
and film, and historical interpretation at outdoor re-creations of the three ships that sailed to
Virginia in 1607, the colonial fort and a Powhatan Indian village.
Water Country USA®: Virginia’s largest water park offering live entertainment, water rides and
attractions all with a retro surf theme.
Yorktown Battlefield: The National Park Service welcomes visitors to explore interpreted trails
and sites from the last major battle of the American Revolution.
Yorktown Victory Center: The American Revolution is chronicled through exhibits, films and re-
created military encampment and Revolution-era farm. The site will become the American
Revolution Museum at Yorktown in late 2016, with new exhibition galleries and expanded
outdoor living-history areas.
In addition to the area’s major attractions, the Greater Williamsburg area has a wealth of
additional offerings including arts and culture, culinary experiences, more than a dozen golf
courses, fantastic shopping, incredible scenic beauty and outdoor adventure that collectively come
together to create one of the top vacation destinations in the country.
For additional information about the region, please go to www.VisitWilliamsburg.com
4. 4
Structure
Founded in 2004, the Williamsburg Area Destination Marketing Committee (WADMC) was created
by the state of Virginia to represent and promote the Historic Triangle area (which includes all of
the City of Williamsburg, James City County and York County), as an overnight tourism destination.
Funding for this advertising campaign is received from revenues collected via an additional $2.00
per night room tax on destination transient lodging stays as well as partner funding. WADMC, an
11-person board made up of various industry representatives, oversees the use of these funds to
market the Greater Williamsburg area as an overnight travel and tourism destination. In 2012, the
WADMC determined that the Greater Williamsburg Chamber & Tourism Alliance (GWCTA), as the
Destination Marketing Organization for the Williamsburg area, should manage and execute the
marketing campaign and associated contractors, as approved annually by the board.
WADMC has traditionally utilized a variety of paid and earned media opportunities to drive
overnight visitation to the region. Past media has included television, radio, magazine, digital and
paid search. The advertising is concentrated on the domestic leisure traveler, located a sufficient
distance so as to require an overnight stay of at least one night.
RFP Overview
We are seeking proposals from a Public Relations firm with significant experience in travel and
tourism, to plan, coordinate, implement and administer a national and regional public relations
campaign for the Greater Williamsburg destination. WADMC is searching out a firm that will work
with us as a partner; has experience managing highly recognized brand names; has excellent
creative development skills; can provide high quality results in a cost effective manner (including
but not limited to the use of cooperative advertising and “added value” such as bonus media spots
based on paid placements).
The GWCTA Senior Vice President, Tourism and the Director of Destination Marketing will oversee
the RFP process, make a decision on the agency selected and present to WADMC for formal
approval. A select group of area marketing and public relations professionals and tourism
stakeholders will be consulted for input throughout the process. WADMC shall be the Client on all
services rendered under this agreement.
5. 5
Budget and Terms of Contract
Please share with us your zero-based budget for a range of approximately $175,000 to $200,000.
This budget must be inclusive of all Public Relations costs i.e. agency fees, staff travel expenses,
hosting media in market, etc. All amounts are subject to change based on annual budget
appropriation, creative needs and monies received by WADMC.
WADMC reserves the right to work with partners and other local providers to obtain services not
included in agency’s budget allocation.
Length of Contract
The initial contract period will be a term of three years. A contract for ongoing Public Relations
may be renewed for up to five one-year periods at the discretion of both parties, based on
adequate performance measurements. The terms of the contract will be negotiated at least 60
days prior to the expiration date of each contract period. The new terms, if any, will be
incorporated upon renewal.
CONTACT INFORMATION
Corrina Ferguson
Director, Destination Campaign Marketing
Greater Williamsburg Chamber & Tourism Alliance
421 North Boundary Street
Williamsburg, VA 23185
757.253.0196
ferguson@VisitWilliamsburg.com
PLEASE DIRECT ANY AND ALL CORRESPONDANCE AND QUESTIONS TO MS. FERGUSON ONLY.
6. 6
Timeline
Proposal Timeline*
Task Completion Date
RFP published January 21
Submit signed NDA, receive Appendix A February 3
Questions due to WADMC February 13
Responses to questions posted February 27
Proposals Due April 1
Notification of finalists April 16
Finalists presentations May 27-28
Agency selection completed July 21
* Timeline subject to change.
7. 7
The Greater Williamsburg Area 2015 Public Relations Services Summary
Our goal is to promote the Greater Williamsburg area as an overnight destination. The annual
destination marketing campaign directs all communication to view VisitWilliamsburg.com for
further information.
The Visit Williamsburg campaign requires the development of a communications program which
will support an integrated marketing campaign encompassing the incredible diversity of the
Greater Williamsburg destination, from the area’s rich history to the world’s most beautiful theme
park and a myriad of things in between. This project must also include the complexities of standing
out in the current marketplace and competing destinations. Companies must demonstrate a
proven history of strategic and effective travel and tourism-related Public Relations.
Primary Communications Objectives:
Support the destination brand in a way that will inspire and compel an overnight visit
Highlight breadth, depth and scope of the Greater Williamsburg destination with a wide
range of activities for travelers of all ages
Clarify misconceptions between “Colonial Williamsburg” and “Greater Williamsburg Area”
Minimum Qualification Requirements:
Experience managing PR for highly visible tourism destinations and/or travel products
Provide and/or arrange for an aggressive media outreach, story development, and
placement through extensive media contacts
Create updated press releases and manage travel trend release opportunities
Arrange and coordinate press trips for visiting journalists as well as various travel trade
professionals
Provide support for promotional and added value media opportunities
PROJECT DETAILS
The selected Public Relations partner will collaborate closely with the in-house team and Luckie &
Co (marketing agency for the destination), utilizing available destination research and the 2014
Greater Williamsburg destination strategy to look in developing news worthy communications.
An executive summary and links to the complete reports of the referenced research is available in
Appendix A. Please note information contained in this report is considered confidential and
proprietary and is solely for the use of composing an appropriate proposal response. Receipt of a
signed Non-Disclosure Agreement from interested agencies is required to receive Appendix A. The
NDA can be found by contacting Corrina Ferguson or by following this link.
8. 8
SCOPE OF WORK
The purpose and intent of this Request for Proposal is to establish a contract with a qualified firm
to provide Public Relations services for the Visit Williamsburg destination marketing programs.
Development of a strategic plan for Public Relations that includes A-list media relations, dynamic
press release writing and distribution, initiatives to support advertising campaigns that is in
designed to enhance the destination tourism brand is a key component of the scope.
Public Relations Services will include:
Serving as a full service Public Relations Agency to generate exposure for the Greater Williamsburg
tourism industry
Providing an experienced, senior management team member to lead the account
Working closely in partnership with the in-house team and Luckie & Co, the destination marketing
agency, to develop a strategic and targeted PR plan to reach the media and consumer, growing
brand awareness for the Greater Williamsburg destination
Developing story angles and media stories that highlight Greater Williamsburg as a premier
destination for the travel consumer
Secure feature articles and broadcast placements in Williamsburg’s primary visitor-origin markets
– New York, Philadelphia, Washington, Baltimore and Raleigh-Durham
Collaborating with the area’s Public Relations Advisory Group to develop communications strategy,
press releases and story ideas. Existing photography and video footage is available from various
sources
Manage aggressive, proactive media outreach
Serving as primary point of contact managing reactive media inquiries, vetting potential journalists
Securing travel media and press through targeted press trips, both individually and in groups,
throughout the destination
Coordinating, organizing and developing itineraries for hosting individual and group press visits
Providing client monthly progress report including all placements and value for campaign results,
upcoming and results pending and upcoming work plan
Monitor the efficacy of the public relations campaign by providing monthly reports with written
analyses that measure campaign results and track media coverage of the Visit Williamsburg
campaign
Monitoring and maintain VisitWilliamsburg.com News Room
Attending and representing the Greater Williamsburg area at public relations travel specific shows
such as SATW
Partnering with the media buyer to garner best ROI in cooperative advertising and added value
advertising such as bonus media spots
Performing all necessary services related to the successful development and execution of said PR
strategy and plan
Providing client management through in-person meetings, conference calls and presenting at
stake holder sessions as needed
9. 9
Geography
There are no geographic restrictions upon the location of agencies allowed to submit responses. All
agencies however, must demonstrate their ability, recommended plan and commitment to serve the
account, regardless of location.
Request for Proposal Response Guidelines
Written proposals must be submitted on or before April 1, 2015 before 5:00pm for consideration.
Late proposals cannot be accepted. Supporting materials such as CDs or USBs are welcome and
should be referenced within the written presentation.
Please submit 12 printed copies of your proposal (including CDs or USBs) to:
Corrina Ferguson, Director, Destination Marketing
Greater Williamsburg Chamber & Tourism Alliance
421 North Boundary Street
Williamsburg, VA 23185
Please also submit one electronic version of your proposal sent via Dropbox or other file sharing
means to:
ferguson@VisitWilliamsburg.com
Vendors are encouraged to submit proposals that showcase their style, experience and
approach; however they shall include the following information:
Company Information
Name and address of main office and any branch offices
Year established – main office and any branch offices
The proposed office that will handle this account
Primary proposed team to manage account with responsibilities and contact information including
senior members
Management or key personnel bios
Brief summary of company background/history
Number of and locations of employees
Any current or outstanding cases brought against the company by clients within the past five years
Percentage of overall business that is tourism related
Quick overview of services and capabilities
Key resources applicable to the project described in this RFP; i.e. work completed in-house versus
out-sourced
List of all current clients and past clients for the previous three years
References from three current and three former clients
Awards/accolades and special certifications
Examples of Public Relations campaigns on similar projects
10. 10
Agency Experience and Qualifications
Provide samples of press releases / pitches demonstrating strong writing techniques and other
travel- or destination-related materials.
What is the method by which you measure the results and successes of your Public Relations
campaigns? Please provide examples.
Briefly describe your knowledge and understanding of the Greater Williamsburg area’s existing
assets as they relate to the tourism campaign programs. Cite examples that have great equity or
potential for PR travel opportunities.
What key areas of focus would you recommend for the improvement of the VisitWilliamsburg.com
News Room?
How will you maintain strategic direction and manage aggressive, proactive media outreach in
order to sustain visibility on clearly defined subjects and clearly defined audiences for greatest
success?
Fee Proposal
Please provide an outline of your approach to compensation, including any suggestions for phased versus
outright completion of project. The proposal should define the company’s management budget including
creative development fees, project management fees, copy writing fees and any other related costs. Please
also include a breakdown of the hourly fees associated with the proposed team.
Decision Making Criteria
The following criteria will be used as a guide when evaluating proposals:
Evaluation Criteria
Demonstrated previous experience developing and implementing strategic Public
Relations campaigns in the Travel and Tourism sector; proposed team experience
Quality, creativity and relevance of samples provided.
Analysis and measurement of PR campaigns
Understanding of Greater Williamsburg area brand and use of existing
Williamsburg research to develop presentation recommendations
Suitability for project – current work load, staff size, references, a demonstrated
effectiveness with similar projects
Budget approach
Geographic location – distance from Williamsburg and/or accessibility plan
11. 11
METHOD OF SELECTION
Following receipt of written proposals, the GWCTA may thereafter select those agencies that
qualify as finalists. Finalists will be asked to travel to Williamsburg, Virginia at their own expense to
share a presentation in-person. Specifics about the presentation will be shared with finalists at the
time of their notification. Final section of the winning agency(s) shall be based on a combination of
both the written and in-person proposals.
AWARD OF CONTRACT
Selection shall be made of one or more offerors deemed to be fully qualified and best suited
among those submitting proposals on the basis of evaluation factors included in the Request for
Proposals, including price if so stated in the Request for Proposal. Negotiations shall be conducted
with the Offerors so selected. Price structure shall be considered, but will not be the sole
determining factor. After negotiations have been conducted with each Offeror so selected,
GWCTA, upon formal approval by the Williamsburg Area Destination Marketing Committee shall
select the Offeror which, in its opinion, has made the best proposal, and award the contract to
that Offeror. Should GWCTA determine in its sole discretion that only one offeror is fully qualified,
or that one offeror is clearly more highly qualified and suitable than the others under
consideration, a contract shall be negotiated and awarded to that offeror. Greater Williamsburg
Chamber and Tourism Alliance (GWCTA) nor the Williamsburg Area Destination Marketing
Committee (WADMC) will not furnish a statement of the reason why a particular proposal or
presentation was not deemed to be the most advantageous. At any time during the negotiations
GWCTA may terminate all negotiations and re-advertise the requirement. The reason for such
termination shall be made part of the file. The award document shall be a signed contract
incorporating by reference all the requirements, terms and conditions of the RFP and the
Contractor’s proposal as negotiated.
REJECTION OF PROPOSALS
The Williamsburg Area Destination Marketing Committee (WADMC) reserves the right to reject
any or all proposals received and the right to choose parts of the RFP to execute. Non-acceptance
of a proposal means that one or more others were deemed more advantageous to WADMC /
GWCTA or that all proposals were rejected.
OWNERSHIP OF MATERIALS
All proposals become the property of the WADMC upon receipt. Selection or rejection of the
proposal will not affect this right. WADMC and GWCTA shall have the right to use all ideas or
adaptations of the ideas contained in any proposal received in response to this RFP.
Disqualification of a proposal does not eliminate this right.
12. 12
GENERAL TERMS AND CONDITIONS
1. RECEIPT AND OPENING OF PROPOSALS - It is the responsibility of the offeror to assure that the proposals
are delivered to the place designated for receipt of proposals prior to the time set for receipt of proposals. No
proposals received after the time designated for receipt of proposals will be considered.
2. IDENTIFICATION OF A PROPOSAL ENVELOPE/PACKAGE - A special envelope is NOT furnished, therefore,
the signed proposals should be returned in an envelope or package sealed and identified as a sealed
proposal and addressed as directed on page 11 of this solicitation.
3. APPLICABLE LAWS AND COURTS – This solicitation and any resulting contract shall be governed in all
respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be
brought in the courts of the Commonwealth. The Contractor shall comply with applicable federal, state and
local laws and regulations.
4. ANTI-DISCRIMINATION/VIRGINIA FAIR EMPLOYMENT ACTS – By submitting their proposals, all offerors
certify that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well
as the Virginia Fair Employment Act of 1975, as amended, where applicable.
A.) During the performance of this contract, the Contractor agrees as follows:
i.) The Contractor will not discriminate against any employee or applicant for employment
because of race, religion, color, sex or national origin, except where religion, sex, or national
origin is a bona fide occupational qualification reasonably necessary to the normal operation
of the Contractor. The Contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
ii.) The Contractor, in all solicitations or advertisements for employees placed by or on
behalf of the Contractor, will state that such contractor is an equal opportunity employer.
iii.) Notices, advertisements and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of this
section.
B.) The Contractor will include the provisions of A above in every subcontract or purchase order
over $10,000 so that the provisions will be binding upon each subcontractor or vendor.
ETHICS IN PUBLIC CONTRACTING
By submitting their proposals, all offerors certify that their proposals are made without collusion or fraud
and that they have not offered or received any kickbacks or inducements from any other offeror, supplier,
manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any
GWCTA or WADMC employee having official responsibility for this procurement transaction any payment,
loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or
promised, unless consideration of substantially equal or greater value was exchanged.
IMMIGRATION REFORM AND CONTROL ACT OF 1986
By submitting their proposals, offerors certify that they do not and will not, during the performance of this
contract employ illegal alien workers or otherwise violate the provisions of the federal Immigration Reform
and Control Act of 1986.
13. 13
ANTITRUST
By entering into a contract, the Contractor conveys, sells, assigns, and transfers to the GWCTA
All rights, title and interest in and to all causes of action it may now have or hereafter acquire under the
antitrust laws of the United States and the GWCTA, relating to the particular goods or services purchased or
acquired by the GWCTA or WADMC members under said contract.
CANCELLATION OF CONTRACT
The WADMC reserves the right to cancel and terminate any resulting contracts, in part or in whole, without
penalty, upon 60 days written notice to the Vendor. The Vendor may cancel the resulting contract period
upon 60 days written notice to the WADMC. Any contract cancellation notice shall not relieve the Vendor
of the obligation to provide services in progress prior to the effective date of cancellation.
OBLIGATION OF OFFEROR
By submitting a proposal, the offeror covenants and agrees that he has satisfied himself, from his own
investigation of the conditions to be met, that he fully understands his obligation and that he will not make
claim for, or have right to, cancellation or relief from the contract because of any misunderstanding or lack
of information.
CHANGES TO THE CONTRACT
The WADMC may order changes within the general scope of the contract at any time by written notice to
the Vendor.
1. Changes within the contract may include, but are not limited to things such as the limitation or
expansion of the scope of the contract. The contractor shall comply with the notice upon
receipt. Contractor shall be compensated for any additional costs incurred as the result of such
order and shall give the WADMC a credit for any savings
2. If the parties fail to agree on an amount of adjustment, the question of an increase or decrease
in the contract price or time for performance shall be resolved in accordance with the
procedures for resolving disputes provided by the Disputes Clause of this contract or, if there is
none, in accordance with the disputes provisions of the Commonwealth of Virginia's Vendor's
Manual. (Even though this is not a purchase made by state government.) Neither the existence
of a claim or a dispute resolution process, litigation or any other provision of this contract shall
excuse the Vendor from promptly complying with the changes ordered by the Marketing
Resource Task Force or with the performance of the contract generally.
3. The parties may agree in writing to modify the scope of the contract. An increase or decrease
in price or terms of the contract resulting from such modification shall be agreed to by the
parties as a part of their written agreement to modify the scope of the contract.
ASSIGNMENT OF CONTRACT/USE OF SUBCONTRACTORS
A contract shall not be assignable by the Contractor in whole or in part without the written consent of the
GWCTA or WADMC. The Contractor shall, however, remain fully liable and responsible for the work to be
done by his subcontractor(s) and shall assure compliance with all requirements of the contract.
14. 14
INVOICES - Invoices for items or services ordered, delivered and accepted shall be submitted by the
Contractor to:
Williamsburg Area Destination Marketing Committee
C/O Greater Williamsburg Chamber & Tourism Alliance
421 N. Boundary St.
Williamsburg, Virginia, 23185
Payments will be processed within 30 days of receipt of invoice.
CLARIFICATION OF TERMS
If any prospective offeror has questions about the specifications or other solicitation documents, the
prospective offeror should contact the contact the person named on the face of the solicitation, no later
than five days before the opening date. Any revisions to the solicitation will be made only by addendum
issued by this contact.
TERM
This Agreement shall commence on and shall continue until project is satisfactory completed unless earlier
terminated as provided herein.
CONFIDENTIALITY
This Agreement or any documentation produced as a result of said agreement may be subject to the
provisions of the Freedom of Information Act (FOIA). To the extent permitted by law, and subject to the
provisions of FOIA, the following shall apply:
Contractor and WADMC acknowledge that during terms of this Agreement either party may have access to
each other’s proprietary or confidential information, as necessary to complete the respective obligations of
Contractor and GWCTA /WADMC as contained in this agreement. Contractor and GWCTA / WADMC
specifically agree to maintain a strict policy of confidentiality and nondisclosure for all business and trade
secrets of the other party. Neither party will misuse or appropriate such proprietary or confidential
business information and will not disclose any details of the Agreement, unless both parties agree.
The Agreement does not apply to information which (a) is in the public domain at the time such
information is disclosed or which after the time of the disclosure has become part of the public domain
through no violation of this agreement, (b) is required to be disclosed by judicial order, (c) is learned
through a third party, under no confidentiality obligation to the party who owns the information or (d) is
known to the receiving party prior to disclosure by the disclosing party, as evidenced by written record.
These provisions shall survive the expiration or termination of this Agreement.
INDEPENDENT CONTRACTOR
GWCTA/WADMC hereby employs Contractor as an independent contractor and the parties agree that
GWCTA/WADMC shall not be obligated or liable hereunder to any party other than Contractor. Contractor
shall employ and direct all personnel required in performing this agreement. Such personnel shall not be
employees of or have any contractual relationship with GWCTA/WADMC. All of the services hereunder will
be performed under Contractor's supervision and all personnel engaged in the Work shall be fully qualified
to perform such services.
Contractor shall be fully responsible for all acts and omissions of its subcontractors and of persons and
organizations directly or indirectly employed by them and of persons and organizations for whose acts any
of them may be liable to the same extent that Contractor is responsible for the acts and omissions of
persons directly employed by Contractor. Except as hereinabove provided, nothing in this agreement shall
15. 15
create any contractual relationship between GWCTA/WADMC and any subcontractor or other person or
organization having a direct contract with Contractor, nor shall it create any obligation on the part of
GWCTA/WADMC to pay or to see to the payment of any monies due any subcontractor or other person or
organization, except as may otherwise be required by law. GWCTA/WADMC may furnish to any
subcontractor or other person or organization, to the extent practicable, evidence of amounts paid to
Contractor on account of specific work done.
WARRANTIES
Contractor represents and warrants that it has full power and authority to enter into and fully perform this
Agreement, and that no services or material furnished hereunder will in any way infringe upon or violate
the rights of any third party, including without limitation rights of patent, trade secret, trademark,
copyright, or privacy.
GWCTA/WADMC represents and warrants that it has full power and authority to enter into and fully
perform this Agreement, that any information about its products and services furnished to Contractor will
be accurate and complete, and that no services or material furnished to Contractor hereunder will in any
way infringe upon or violate the rights of any third party, including without limitation rights of patent, trade
secret, trademark, copyright, or privacy.
INDEMNITY AND LIMITATION OF LIABILITY
Contractor agrees to indemnify, defend and hold harmless GWCTA/WADMC, its divisions, members and
subsidiaries from and against any and all losses, liabilities, damages, judgments, awards and costs
(including reasonable legal fees and expenses) arising out of or related to any claim, proceeding or suit
instituted by a third party (i) that arises out of a breach by Contractor of its representations and warranties
under this Agreement or (ii) that alleges that GWCTA’s use, possession, or ownership of Contractor's work
product, or any license granted there under, infringes or violates the copyright, trade secret, patent, or
other proprietary right of any third party; provided, however, that the foregoing shall not apply to any use
of the work product by GWCTA/WADMC that is inconsistent with the terms of any third party license of
which GWCTA/WADMC has been advised by Contractor.
Contractor shall defend and settle at its sole expense all suits or proceedings arising out of the foregoing,
provided that GWCTA/WADMC gives Contractor prompt notice of any such claim after learning of same.
Contractor shall not settle any third party claim in any way that prevents GWCTA/WADMC from continuing
the use of Contractor's work product as provided herein without GWCTA’s prior written consent. In all
events, GWCTA/WADMC shall have the right to participate in the defense of any suit or proceeding through
counsel of its own choosing at its own cost.
NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, NEITHER PARTY SHALL BE LIABLE
TO THE OTHER FOR ANY CONSEQUENTIAL, INCIDENTAL, SPECIAL OR EXEMPLARY DAMAGES (INCLUDING,
WITHOUT LIMITATION, LOST PROFITS) EVEN IF ADVISED OF THE POSSIBILITY THEREOF.