The document discusses time management techniques. It explains that time management is the art of arranging, organizing, scheduling and budgeting one's time for the purpose of increased productivity and effectiveness. It recommends planning and prioritizing tasks, delegating responsibilities appropriately, using time management tools, and periodically evaluating one's time management to identify areas for improvement. The key aspects are creating a to-do list ranked by priority, celebrating small wins, saying no when necessary, and regularly reviewing one's time usage to enhance time management skills.

1. TIME MANAGEMENT
Take care of the moments and the years will take care of themselves
Maria Edgeworth

2. TIME MANAGEMENT
Time management is the art of:
•
Arranging
•
Organizing
•
Scheduling
•
Budgeting one’s time
For the purpose of generating more
effective work and productivity.

3. TIME MANAGEMENT
Why do we need to manage time?

4. TIME MANAGEMENT
Why do we need to manage time?

5. TIME MANAGEMENT
Effective Time Management
1.
Plan & Priority Things
2.
Delegation of Responsibility
3.
Use support Tools
4.
Evaluate Time Management

6. TIME MANAGEMENT
Plan & Priorities
Apply Pareto Principle
(80 / 20)

7. TIME MANAGEMENT
Time Management Matrix
URGEN
NOT URGEN
I
Crisis
Pressing Issue
Deadlines
Meetings
II
Preparation
Planning
Prevention
Relationship Building
Personal Development
III
Interruptions
Some Emails
Popular Activities
IV
Trivia
Some Phone Calls
Excessive TV/ Games
Time Wasters

8. TIME MANAGEMENT
Time Management Matrix
URGEN
I
II
DO IT NOW
(MANAGE)
III
IV

9. TIME MANAGEMENT
Time Management Matrix
NOT URGEN
I
II
DECIDE WHEN TO DO IT
(FOCUS)
III
IV

10. TIME MANAGEMENT
Time Management Matrix
URGEN
I
II
III
IV
DELEGATE IT
(USE CAUSION or AVOID)

11. TIME MANAGEMENT
Time Management Matrix
URGEN
I
II
III
NOT URGEN
IV
ONLY DO
WHEN WE HAVE TIME
(AVOID)

12. TIME MANAGEMENT
Plan & Priorities
Create a TO DO LIST
1. List out all things that you need to do
Prioritize them (A most priority, B less than A, C less than B…)
No
Task
Priority
1
Writing
Report
C
2
Fix AC for
Guest
A
3
Shift briefing
B
Status

13. TIME MANAGEMENT
Plan & Priorities
Create a TO DO LIST
2. Re arrange the list
No
Task
1
Fix AC for guest
2
Shift briefing
3
Writing report
Priority
A
B
C
Status
Done
Done
Follow Up

14. TIME MANAGEMENT
Plan & Priorities
Celebrate small achievements

15. TIME MANAGEMENT
Delegation of Responsibility
•
Don’t duplicate work
•
Offer help when possible
•
Share information
•
Ask for right help
•
Say Smart “NO”

16. TIME MANAGEMENT
Use support Tools
•
Computer/ Ipad/ Laptop…
•
Hand Phone
•
Note Book
•
USB

17. TIME MANAGEMENT
Use support Tools
Organize your desk. / work station. Keep everything you need constantly within easy reach.

18. TIME MANAGEMENT
Evaluate your Time Management
Check your Work Diary
And ask yourself:

Did you do good or not good?

Why good, why not good?

How you can use time more wisely?