Learn Basic but powerful concepts of Time Management. What is time? What are Time Stealer? Time Management Matrix with explanation. Time Management Tips.
Learn Basic but powerful concepts of Time Management. What is time? What are Time Stealer? Time Management Matrix with explanation. Time Management Tips.
Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity.
What is time management?
It is the crucial aspect of in our life. It is a unique resource and it cannot be recovered Time management is the conscious control of time we spent on specific activities. If you are not managing your time it means that you are not managing yourself. In order to utilize our time effectively and stay productive we need to plan our time. Everyone has the same 24 hours per day irrespective of caste , gender , race or religion. But some people achieve their goals and some people keep complaining that they have not enough time. Time management is using your time effectively. Time management enables people to do more work in less time. Lack of time management, leads to miserable consequences like missing the dead line. Poor work quality. High stress levels, work imbalance and tension, .Lack of time management is a detrimental to person’s career.,
23 Time Management Techniques of Insanely Busy PeopleDaniel Silvestre
Get more productivity hacks: oneproductivity.com/?ref=slideshare_time_management_techniques
Good time management techniques simplify how you work and help you get things done better and faster. Here are my 23 favorite time management techniques. They are a set of principles, rules, and skills that allow you to put your focus on the things that matter and help you be more productive.
Full article: http://www.dansilvestre.com/time-management-techniques/
This is the most comprehensive presentation on time management. We all know that how important is it to manage time because of the multi tasking that is done by all of us to make ends meet. This presentation will be of great help to all those who are willing to adopt the positive methods discussed there in.
4 STEPS TO EFFECTIVE TIME MANAGEMENT - turning time into productivityTom Fox
4 steps you can do to make your time more productive, better connect what you do to what you achieve, reduce your stress and help better manifest your success. Try these techniques over 2 weeks and you will see results
Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness, efficiency, and productivity.
What is time management?
It is the crucial aspect of in our life. It is a unique resource and it cannot be recovered Time management is the conscious control of time we spent on specific activities. If you are not managing your time it means that you are not managing yourself. In order to utilize our time effectively and stay productive we need to plan our time. Everyone has the same 24 hours per day irrespective of caste , gender , race or religion. But some people achieve their goals and some people keep complaining that they have not enough time. Time management is using your time effectively. Time management enables people to do more work in less time. Lack of time management, leads to miserable consequences like missing the dead line. Poor work quality. High stress levels, work imbalance and tension, .Lack of time management is a detrimental to person’s career.,
23 Time Management Techniques of Insanely Busy PeopleDaniel Silvestre
Get more productivity hacks: oneproductivity.com/?ref=slideshare_time_management_techniques
Good time management techniques simplify how you work and help you get things done better and faster. Here are my 23 favorite time management techniques. They are a set of principles, rules, and skills that allow you to put your focus on the things that matter and help you be more productive.
Full article: http://www.dansilvestre.com/time-management-techniques/
This is the most comprehensive presentation on time management. We all know that how important is it to manage time because of the multi tasking that is done by all of us to make ends meet. This presentation will be of great help to all those who are willing to adopt the positive methods discussed there in.
4 STEPS TO EFFECTIVE TIME MANAGEMENT - turning time into productivityTom Fox
4 steps you can do to make your time more productive, better connect what you do to what you achieve, reduce your stress and help better manifest your success. Try these techniques over 2 weeks and you will see results
Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity.
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2. Common Problem
I am BUSY
I don’t have time
I am not happy with my life
I don’t feel I have achieved anything this year
I don’t have control on my life
I wish I have more than 24 hours per day so that
I can get more things done
3. What is Time Management?
Time Management is about controlling use of
Your most under - valued resource -
Time ie.Money.
4. Time Management Allows you
Eliminate wastage.
Be prepared for
meetings.
Reduce excessive
workloads.
Monitor project
progress.
Allocate resources
appropriate to a task’s
importance.
Ensure that long-term
projects are not
neglected.
Plan each day, week,
month or quarter
efficiently.
5. Balance your life
Balance in Life is important
Recognize each aspect of life
I am not getting enough time
for family/personal life
because of Work
80% of day is spent at work
Family
Work
Health Finance
6. Where does the Day go?
Normally we all spend our day as follows:-
1) Sleeping :- 8 hrs.
2) Working :- 8 hrs.
3) Eating :- 2 hrs.
4) Communication :- 2 hrs.
5) P.Hygine:- 1 hrs.
That leaves about 3hrs for other things that make life worth
living.
But, wait a minute, let’s extend this to a week, since we
don’t work on 2nd & 4th Sat.& regular Sunday’s, we have
extra 20 hrs + the usual 3 hrs. to enrich our day.
That’s sound little better, doesn’t it ?
These fig. also ignores illness, which will average 5
hrs a week over our lifetime. And, of course, there
is time spent watching TV, which averages over 26
hrs weekly.
7. Why we fail?
“Most people set them, and then get behind
schedule. They then giveup this ‘hopeless cause’.
Even the most successful people get setbacks,
but they work twice as hard to ensure they
achieve what they set out to do”.
By Michale Podolinsky
8. How to Succeed?
Make commitment to spend 10 to 15 minutes a
day, to plan ahead.
Define tasks clearly, create deadlines, focus on
more important tasks.
Break the task into smaller sections, allocate
estimated time.
Use regular block of time for an activity.
Delegation of workload
9. To Learn
The value of time.
How to control it.
How to manage your time and the time of others.
And Understand That -
You are not paid by the hour
• The week
• The month
• The year
“You are paid by your achievements and
accomplishments.”
10. Assessing The Time Management
There are 4 steps to examine Time management Behavior.
1) Identify Time wasters :- With the help of planner.
2) Added value :- Which add value to task.
3) Automation :- Working time can be reduced by Automation.
4) Analysis of Following points:-
A) Administrative Activities
B) Communication Activities
C) Operational Activities
D) Managerial Activities.
Avoid 3 common mistakes :-
1) Easy problem first.
2) The urgent over the important.
3) Confusing performance with attendance.
11. Realize the Value of Time:
ONE YEAR, ask a student who failed a grade.
ONE MONTH, ask a mother who gave birth to a premature baby.
ONE WEEK, ask the editor of a weekly newspaper.
ONE DAY, ask a daily wage laborer with kids to feed.
ONE HOUR, ask the lovers who are waiting to meet.
ONE MINUTE, ask a person who missed the train.
ONE SECOND, ask a person who just avoided an accident.
ONE MILLISECOND, ask the person who won a silver medal in the Olympics.
12. . Crisis
. Pressing problems
. Deadline-driven projects,
meetings, preparations
. Preparation
. Prevention
. Values clarification
. Planning
. Relationship building
. True re-creation
. Empowerment
. Interruptions, some
phone calls
. Some mail, some reports
. Some meetings
. Many proximate,
pressing matters
. Many popular activities
. Trivia, busywork
. Some phone calls
. Time wasters
. “Escape” activities
. Irrelevant mail
. Excessive TV
I II
III IV
Urgent Not Urgent
ImportantNotImportant
Stephen Covey’s Time Management Matrix
13. Quadrant I
Represents things that are both “urgent” and
“important” – we need to spend time here
This is where we manage, we produce, where we
bring our experience and judgment to bear in
responding to many needs and challenges.
Many important activities become urgent through
procrastination, or because we don’t do enough
prevention and planning
14. Quadrant II
Includes activities that are “important, but not urgent”-
Quadrant of Quality
Here’s where we do our long-range planning, anticipate
and prevent problems, empower others, broaden our
minds and increase our skills
Ignoring this Quadrant feeds and enlarges Quadrant I,
creating stress, burnout, and deeper crises for the person
consumed by it
Investing in this Quadrant shrinks Quadrant I
15. Quadrant III
Includes things that are “urgent, but not important”
- Quadrant of Deception.
The noise of urgency creates the illusion of
importance.
Actual activities, if they’re important at all, are
important to someone else.
Many phone calls, meetings and drop-in visitors fall
into this category
16. Quadrant IV
Reserved for activities that are “not urgent, not
important”- Quadrant of Waste
We often “escape” to Quadrant IV for survival
Reading addictive novels, watching mindless
television shows, or gossiping at office would qualify
as Quadrant IV time-wasters
17. Is it bad to be in Quadrant I?
Are you in Quadrant I because of the urgency or the
importance?
If urgency dominates, when importance fades, you’ll
slip into Quadrant III.
But if you’re in Quadrant I because of importance,
when urgency fades you’ll move to Quadrant II.
18. What is the problem with urgency?
Urgency itself is not the problem…
When urgency is the dominant factor in our
lives, importance isn’t
What we regard as “first things” are urgent
things
19. Where do I get time to spend in Quadrant II?
From Quadrant III
Time spent in Quadrant I is both urgent and
important- we already know we need to be
there
We know we shouldn’t be there in Quadrant
IV
But Quadrant III can fool us
25. Delegation of workload
Use technology
Use your colleagues
Outsource tedious
chores
Train others to do the
jobs you want to
delegate
Have realistic
expectations
Provide additional
information
Remember that end
result matters, not the
methods
Review progress of
delegated task
26. Meetings- Paperwork
Be bold to request absence from the meetings that are not
useful to you
Give feedback & suggestions to improve effectiveness
Pre-circulate agenda if you are in charge
Don’t accept shoddy preparation for too long
Worth spending time to create filing system- soft & hard
27. Prime Time
– The time of the day that you are most
productive.
– Determine the hours of the day you are
most productive (early morning/mid-
afternoon)
– Schedule monotonous / routine tasks
during non-prime time hours.
– Schedule creative or intense tasks
during peak times.
31. How to use Technology?
Many E-mail programmes have in-built
calendar software that can keep track of
Appointments
Meetings
“To-Do” lists
Remainder & Alert functions
32. E-mail Advantage
Preferred mode of business communication
Mails
Memos
Notes
Attach documents
Queries
Jokes
Other spam
33. Handling E-mail
Get off the lists
Unlisted address
Check it once or twice per day
Deal with it
34. Deal with e-mails
Requires quick response, respond immediately
and delete mail.
Requires response but not able to devote time,
delegate it to a subordinate. (instead of “I do
it”/ “It gets done”).
Requires serious amount of time, schedule for
action in Day planner and save or take a print
out for future action.
35. Time Planning Software
Track down colleagues
Cross checking schedules
Booking Meeting
Schedules & Books meeting rooms & other
facilities
Confirming attendance
Handle inevitable changes
Entire team’s availability at a glance.
36. Some Time Planning Softwares
Meeting Maker (www.meetingmaker.com)
Electronic Assistant Lite 3.1 (www.dante-
productions.com)
Virtual Secretary 2001 (www.wizardware.com)
Standard time for Palm 1.0
(www.pilotzone.com)
Quick Reminder 1.12 (www.mobisystems.com)
Time 1.2 (www.comit.com.au)
37. Hurdles
Lack of commitment
Procrastination
– fear of failure or success
– low self-esteem
– lack of prioritization skills
– the task too daunting
Plain stupidity & over confident.
38. Effects
Promotes efficient work practices.
Highlights wastage.
Effective use of time.
Focus the chosen activity.
Reveals problems.
Lends a structure to implement and Monitor
solutions.
Take control of your own time - evaluate the
usage.
39. Is Your Jar Full?
When things in your life seem almost to much to handle, when 24 hours in a
day are not enough, remember the mayonnaise jar......and the drink.
+ + +
The point is this: Put the Big Rocks in First
There is always some space for your WANTS but think, do you really need it?
LEARN to distinguish between “Wants" and “Needs".
40. Biggest Mistake
The Biggest Mistake people can make is try to
use each second fully, which is impossible. So,
“Don’t try to achieve every goal you want to
achieve, achieve only the goals you need and
stay focused on the important things in life.”
41. Conclusion
“If you waste your time, you waste your life.”
“If you value and are stingy with your time,
investing every second wisely, you are getting
the most out of life”.
Manage Time - Exploit Technology
42. Resources
Books
– Stephen Covey: 7 Habits of Highly Effective People
Time Management Kit
– Franklincovey Stores
– Even a notebook. (A page a day)
Internet Resources
– www.balancetime.com
– www.timedoctor.com
– www.franklincovey.com
43. Decide to be on top the situation
rather than be part of the mess
Wish you all the Best