Productivity is often confused with being busy, but the science of performance teaches us that sometimes you have to stop working to get more done.

2. "Time is the scarcest resource of the manager; if it is not managed, nothing else
can be managed.”
Peter.F.Drucker, (1909-2005), Management Guru
Time Management – Manage the “Now”

3. Do we feel this way often?
I wish I have more than 24 hours per day so that I can get more
things done!

4. The Clock and the Compass

5. The Clock
• Commitments
• Appointments
• Schedules
• Goals
• Activities
The Clock & The Compass
The Compass
• Vision
• Values
• Principles
• Conscience
• Direction
What we do and how we manage our
time.
What we feel is important & how we lead
our lives.

6. • Activity logs helps you to:
• To audit the way that you use your
time
• Identify and eliminate time-wasting or
low-yield jobs
• Create an Activity Log based on your
daily tasks
Activity Logs

7. • Compare the activity log that you have just constructed with your Job Role
chart and identify the 20% of your activities that contribute to 80% of your
results
Activity Logs and Pareto Analysis

8. • Which activities do I need to spend more time on or less time on?
• What time did I start my number one priority each day?
• What did I do that could be eliminated or delegated to someone else?
• What else should I be doing?
• How do these activities relate to my long-term goals and objectives?
Analyzing Your Activity Log

9. • How would you like your activity log to look six months from
now?
• Create this activity log for the future and identify the key areas
where you need to spend more time and the areas that you
need to spend lesser time
Activity Log

11. Time Management Matrix
Quadrant 1 Quadrant 2
Quadrant 3 Quadrant 4
Important
Not
Important
Urgent Not Urgent
Tasks can
be divided
into 4
categories
depending
on
importance
and
urgency

12. Time Management Matrix
• The time management matrix is a time management tool that focuses you on your
urgent and important tasks.
• The time management matrix shows you how to use your time more effectively and
identifies what your time-wasters are and the time management techniques that
may be useful for you.
• The time management matrix gets you to question what is important/not
important and urgent/not urgent in your life.
Source: StephenCovey, A. Roger Merrill, Rebecca R. Merrill, FirstThings First:To Live, to Love, to Learn, to Leave a Legacy. NewYork: Simon and
Schuster, 1994. (ISBN 0-684-80203-1)

13. MMM TRAINING SOLUTIONS
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Website: www.mmmts.com
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