This document discusses time management. It defines key time management concepts and identifies obstacles. It explains that time is a valuable resource that cannot be stored for later use. There are different types of time, and activities can be categorized as either urgent/important or not urgent/important. The document outlines time management principles, tools, and techniques including spent time matrices, prioritization grids, time-based management, planning, and tips for managing time logs, documents, interruptions and workspaces. The overall aim is to enhance productivity and lower stress through effective use of time management processes and techniques.

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2. OBJECTIVESAt the end of this module one will be able to:define the key concepts associated with Time Management.identify the main obstacles to effective Time Management.understand the nature of Time Management understand a range of tools, techniques and concepts for Time Management 3/20/20112TIME MANAGEMENT

3. OBJECTIVES (cont…)explain the benefits of having an effective Time Management process .use these techniques to build an effective Time Management process that will enhance your productivity and lower your stress 3/20/20113TIME MANAGEMENT

4. IntroductionWhat is TimeManagement?Time as a CommodityTypes of TimeOver & UnderEstimation of Time3/20/20114TIME MANAGEMENT

5. What is Time Management?Planning & Goal SettingManaging YourselfDealing with Other PeopleYour TimeGetting Results3/20/20115TIME MANAGEMENT

6. Time as a commodity…Time is the most precious thing we have Time is ultimately the most valuable resource Time and how we spend it within the organization must be managed effectively Time is totally perishableTime cannot be stored up for use later 3/20/20116TIME MANAGEMENT

7. Types of TIMETime can be categorized into two types:Fast timewhen absorbed in, or enjoying an activity Slow timewhen bored with an activity or having a bad time when scared 3/20/20117TIME MANAGEMENT

8. Time Management PrinciplesTime Management PrinciplesSpent Time MatrixPrioritization GridTime-Based Management3/20/20118TIME MANAGEMENT

9. Time Management The 4 waves in time management are:1 Notes and ChecklistsRecognition of the demands on energy & time 2 Calendars and appointment booksScheduling with some focus on the future3 Prioritization Comparison of the relative worth of activities 4 Self managementRealization that time cannot be managed - it is ourselves that we have to manage3/20/20119TIME MANAGEMENT

10. Spent Time MatrixUrgentNot UrgentQ2Q1CrisesDeadlinesPreventionRelationship BuildingPlanningRecreationImportantQ3Q4InterruptionsSome MeetingsPopular ActivitiesPleasant ActivitiesBusy WorkTime WastersTriviaNotImportant3/20/201110TIME MANAGEMENT

11. Prioritization GridImportancePriority 2Priority 1Priority 3Priority 4Urgency The main aim of prioritization is to avoid a crisis 3/20/201111TIME MANAGEMENT

12. Time based ManagementFundamentals:Focus is on time and resourcesPre-analysis of performance Analysis of goals and objectivesSystemization of processes3/20/201112TIME MANAGEMENT

13. PlanningA plan is a road map set in real time to reach an objective or set of objectives through the use of defined resources 3/20/201113TIME MANAGEMENT

14. The Law of PlanningEvery minute spent in planning saves ten minutes in execution. The purpose of "personal strategic planning" is for you to increase your "return energy," and return on the mental, emotional, physical, and spiritual capital you have invested in your life and career. 3/20/201114TIME MANAGEMENT

15. Tips & TechniquesTime LogsA time-log is an effective way to see where your time actually goes.Quality TimeQuality time is where you can plan to do the most important high priority tasks .Managing DocumentsHave a good system for handling your documents.Managing InterruptionsTry to reduce the number of interruptions.Managing WorkspaceHow our workspace is organized has an impact on how efficient we are.3/20/201115TIME MANAGEMENT

16. SummaryHave a great planning system and use it. Take on realistic goals an schedule accurately. Do not over-commit .Set and agree priorities to distinguish between urgent and important tasks .Build in some flexibility to cope with anything unexpected.Control your documents, workspace.Define and use periods of quality time in your schedule. 3/20/201116TIME MANAGEMENT