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Productivity Hacks For Getting More Done In Less
The document presents productivity hacks by Dr. Tim Baker, emphasizing effective time management through prioritization and the application of the Pareto Principle, which asserts that 20% of efforts yield 80% of results. It highlights the importance of planning, delegating, and clustering activities to enhance efficiency while managing reactive time imposed by various factors. Additionally, it offers tips for managing interruptions, particularly in email communication, to foster a more productive work environment.
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Productivity Hacks For Getting More Done In Less
- 1. Productivity Hacks For Getting More DoneIn Less Time Dr. Tim Baker
- 2. To assist youto become more efficient and effective
- 3. Proactive & reactivetime Pareto Principle Planning
- 4. What are you three top challengesin managing your time?
- 5. You never willhave enough time to do everything …. But you will always have enough time to do the important things
- 6.
- 7. $86,400 $86,400 We all havethe same resource It is not how much time you have, but how you use it Setting priorities is easy, sticking to them is hard The more you have, The more you waste Everyone has different priorities Time management is really an issue of priority Time management is really self-management
- 8. Proactive Reactive You decideOthers decide Effective Efficient Am I doing The right thing in the right way at the right time? How can I reduce the amount of time on this? PRIORITIES SYSTEMS Proactive Reactive Proactive Reactive
- 9.
- 10. Pareto’s Principle (80:20 Rule) •20% of your efforts will give you 80% of your results • 20% of your clients will make 80% of the complaints • 20% of the team will do 80% of the work • 20% of the projects will take up 80% of your time • 20% of your workday will give you 80% of your job satisfaction • 20% of your clients yield 80% of the revenue
- 11. 1 2 3 4 5 6 7 8 9 10 20% of yourproductivity 80% of your productivity
- 12. The Time ManagementMatrix Urgent Not Urgent I Important & Urgent Crises Client demands Deadline driven projects II Important & Not Urgent Preventative actions Coaching & training Planning Recognising new opportunities Continuous improvement measures Performance management III Not Important & Urgent Interruptions Some phone calls Some meetings Some conversations IV Not Important & Not Urgent Trivia Time wasters “Busy work” Important Not Important Do first Do quickly Do something every day Don’t do
- 13. Daily Planning • Electronic& Paper? • Everyday • Confine the list to 10 items • Prioritise those items (A, B, C, 1,2,3) • Review your list daily
- 14. Key Points… 1. You’re betteroff planning than not planning 2. Clustering activities makes you more efficient 3. Delegation saves you time 4. If you plan your large projects ahead, you will create flexibility 5. Planning assists you to deal with the unknown
- 15. Categories of Reactive Time •Boss Imposed Time • Peer Imposed Time • External Imposed Time • System Imposed Time • Team Imposed Time • Self Imposed Time
- 16. Tips & Hintson Managing Email
- 17. Eliminate Interruptions • You can’teliminate them all! • Learn to combine interruptions • The unproductive interruptions should be eliminated
- 18. Work Together to Reduceinterruptions • Respect each other’s time • Get to the point • Learn to say NO to each other • Approach each other with solutions, not problems • Think before you ask • Make sure that each interruption is worthy of two people’s time