This document provides guidelines and information about time management and stress management. It begins with definitions of time and discusses the importance of time management. Some key guidelines for time management include setting goals, prioritizing tasks, avoiding time wasters, and learning to say no. Activities and exercises are presented to illustrate how people experience time differently and how to consider spending time on important goals. The document also covers signs of stress and relaxation techniques for stress management, such as deep breathing, meditation, and creating a personal stress relief kit. The conclusion emphasizes that effective time management can increase productivity and reduce stress levels.

1. Farhana Zaheer
National Institute of labor Administration &
Training, Karachi-Pakistan
17 September,2019

2. Objective of Session
Guidelines for
Time
Management
Importance &
Scope of
Time
Management
Understanding
Time

3. Define Time…

4. Definition of Time…
The duration in which all things happen
The measurable period during an action,
process, or condition exists or continues
Time is what we measure in minutes,
hours, days, and years

5. Time and Quran…

6. Time and Quran…

7. Time and Islam…

10. Definition of Time…
Process of
organizing &
planning how to
divide time
between specific
activities
Good time
management enables
you to work smarter
– not harder –

12. Self Management

13. Self Management
• You don’t manage time but manage
yourself, others and work

14. Time Management…
• Time Management is defined as the management
of time in order to make the most out of it

15. Ice Breaking Activity
Birthday Month order groups of all participants in 5
minutes

16. IMPORTANCE & SCOPE OF
TIME MANAGEMENT

17. Time Management
• Get organized
• Get structured
• Set short term goals
• Set long term goals
• Use a planner:
• daily schedule and “To Do” list

18. Importance of TM
Allow to
accomplish
more
Leads to more
free time
Advantage of
learning
opportunities
Lowers your
stress
Helps you
focus
leads to more
career success
Work life
Balance

19. Pareto analysis
• This is the idea that 80% of tasks can be completed in
20% of the disposable time, and the remaining 20% of
tasks will take up 80% of the time.
• This principle is used to sort tasks into two parts.
• According to this form of Pareto analysis it is
recommended that tasks that fall into the first category
be assigned a higher priority.
• It depend

20. Pareto analysis
The 80-20-rule can also be applied to increase
productivity: it is assumed that 80% of the
productivity can be achieved by doing 20% of the
tasks.
Similarly, 80% of results can be attributed to 20% of
activity.
If productivity is the aim of time management, then
these tasks should be prioritized higher.

21. TEA BREAK

22. GUIDELINES FOR TIME
MANAGEMENT

23. Time Consuming by..
Going to office hours
Late sitting
Checking email
Getting coffee
Volunteering
Doing research
Shopping for
groceries
Caring for family
members
Taking a nap
Exercising
Playing an instrument
Attending events
Chatting with friends
Helping a friend
Catching up!
Cultivating a
relationship
Meeting new people

25. Specific Measurable Achievable
Realistic Time-based
Set Goal

26. Four Ds of TM
Do Delegate
Delay Delete

27. Name Your Time
Waster
• Person
• Place
• Thing

28. Steps- Managing Time
1. Set goals
2. Make a schedule
3. Revisit and revise your plan
4. Set Priorities

29. Avoid the offer to socialize
when you’ve scheduled
work.
Refuse at last minute,
decline but ask later in
week.
Socializing is important
when you don’t have other
things to worry about!
I have a study group
tonight. Are you free
on Thursday?
We are going for Movie
tonight. Are you free ?
Learn to say “No!”

30. Consider your personal
prime time
• Morning?
• Evening?
• Late night?

31. Time Management Tips
• Write things down. Don’t rely on memory
• Prioritize your list and Plan your week.
• Spend some time at the beginning of each
week to plan your schedule.
• Carry a notebook.
• Write down those great ideas and brilliant
insights (capture your thoughts).
• Learn to say no.
• Say no to low priority requests.

32. Activity # 01
6,400
Tell participants they have $86,400.00 to spend anyway
they wish. The only restrictions are that they cannot
bank any money and if they do not use any of the money
they lose it. We then discuss why and how they spent the
money the way they did. I then tell them that 86400 are
the number of seconds we have each day and that as
often as possible they should consider spending their
time on things that are important to them as they did
with their money.

33. Activity # 02
• HOW LONG IS A MINUTE?
• At the beginning of session I ask people to close their eyes for
30 seconds and after that to open it. Nobody can watch the
clock and I don’t measure the time. All I ask of participants is
to open their eyes after what they believe has been 30 seconds.
• Of course, they all open them at different times. Afterwards,
we talk about our understanding of time. Even though
everyone has an equal (24 hours a day or 30 seconds for
excercise), in fact, we experience it and use it in different
ways. Some of us experienced it as a short period, other as a
long. This always works as a good opener.

34. STRESS MANAGEMENT

35. Are you Stressed?

37. Feel like you are Losing It?

38. Signs of Stress
• Physical
• Headache
• Back Pain
• Fatigue
• Aches and Pains
• Mental
• Difficulty Concentrating
• Increased Errors
• Poor Decision Making

39. Relaxation
• Breathing: practice deep breathing
• Progressive muscle relaxation
• Guided Imagery
• Meditation
• Tapes, CDs etc.: Either something structured
(commercial) or soothing music
• Choose and schedule it in

41. Personal Stress First
Aid Kit
• What would you put in yours?
• I have in mine…

42. Name Your Stressor
• Person
• Place
• Thing

43. Conclusion
1. Time and management can make you more
productive and reduce your stress level.
2. The Three Steps- Set goals- Make a schedule Revisit
and revise your plan
3. Be tough with your time.
4. Actively avoid time wasters.
5. Learn to say “no” to distractions.
6. Employ a variety of time management strategies to
maximize your time.
7. Relax and enjoy the extra time that you’ve
discovered!

44. Questions?

45. Feedback & follow us at
Farza747@yahoo.com