The document outlines time management strategies addressed in a workshop by Cristin Stokes and Neal Andrews, emphasizing the integration of health and personal effectiveness. Key points include identifying obstacles, utilizing organizational tools like the Pomodoro technique and to-do lists, and prioritizing health and well-being in daily schedules. Participants are encouraged to experiment with approaches to find what works best for them in managing their time effectively.

1. I DON’T HAVE TIME TO
GO TO THIS WORKSHOP!
TIME MANAGEMENT
MUS WELLNESS
CRISTIN STOKES AND NEAL ANDREWS

2. WORKSHOP OBJECTIVES
• Discuss practical Time Management strategies.
• Integrate Health
• Disclaimer!
• There is an element of psychology and physiology in time
management.
• Find strategies that work for YOU!
• This is not a “One-size-fits-all” subject

3. TAKE HOME POINT!
• Have a Plan
• Work the Plan
• Experiment, tinker, tweak, change.
• “Innovation is trying new things and learning what works
and what doesn’t work.”
• BJ Fogg

4. IDENTIFYING OBSTACLES

5. IDENTIFYING OBSTACLES
• Scheduling conflicts.
• Too many distractions during the day.
• Trying to work on multiple tasks at the same time and then not being able to
focus enough to finish any of them in a timely manner.
• Email - eats up a lot of time. Also all the day-to-day things and the
"emergencies" that pop up most days that have to be dealt with.
• How to balance the urgent and the important...I am easily distracted.
• Being tired at the end of the day and therefore having the energy and
motivation to get tasks done in the evening, after work and dinner.
• Saying yes to every event or favor.
• Prioritizing a work out in between home/work/kids schedules.

6. “HOW WE SPEND OUR DAYS…
• …is how we spend our lives.”
• First step in understanding Time Management is
understanding what we do with our time on a daily basis.
• Write down hour by hour your past 36 hours (begin
yesterday morning.)

7. ANALYZE!
• Look at your Day inventory
• ID Time Wasters!
• What tasks could you delegate?
• What could you say NO to?
• Question: “What would happen if I didn’t do this?”
• Time is a lot like Finance (Budgeting)
• Usually it is easier to cut expenses than it is to increase income.

8. ORGANIZATIONAL TOOLS
• The To-Do List
• Many different approaches
• Use one that fits you
• Break big tasks into smaller, more manageable tasks.
• The Top 5
• The 6x6

9. TOP 5 TO-DO LIST
• LIFE
• Visit Europe
• Retire before age 65
• Own cabin on the river
• Put kids through college
• Go Whitewater rafting
• WEEK
• 5 Larger Tasks
• DAY
• 5 Manageable Tasks

10. 6X6 TO-DO LIST
• Good for focusing on bigger themes and projects.
• What are the most important 6 things for me to accomplish over
the next 6 weeks?
• Put it somewhere where you can see it constantly.
• Regular, “daily” To-Do list should focus on tasks pertaining to 6x6.
• Create new 6x6 every six weeks.

11. THE POMODORO TECHNIQUE
• 25 minutes of solid, uninterrupted work on one task
• 5 minute break

12. POMODORO EXAMPLES
• Email Catch Up
• Organization
• Desk/Files/etc
• Cleaning Flat spaces
• House Cleaning
• Big, Long-term Projects

13. SCHEDULING
• “We should control our technology, but often we
allow our technology to control us.”
• The Master Schedule
• Week/Month/Year
• Month and Year is on our Wall
• Schedules must be VISIBLE!
• Guards against double-booking or over-booking. Helps when you
have to say NO!

14. SCHEDULING
• Defend your most productive time!
• DND!
• Turn off phone, close email, hang sign, even if just for 30 minutes
• Designated Email Times
• If the “PopUp” is a distraction, Turn it Off!
• Allow time for interruptions, but try to limit distractions
• Can you schedule designated blocks of time for:
• Long term planning
• Organization
• Desk
• Files
• Email

15. MAKING PRIORITIES A PRIORITY
• Urgent vs. Important
Urgent
Highly Important
Not
Urgent
Less Important

16. THE TRAP OF THE 21ST CENTURY WEST
• We are busier than ever. We live in a non-stop, on-the-go, information age.
Many people struggle with work/life balance and the cumulative stress of
multi-tasking and a myriad of responsibilities.
• What is sacrificed when we cannot complete all of the tasks?
• Exercise
• Recreation
• Good Nutrition
• SLEEP!

17. IF YOU HAD AN EXTRA HOUR OF FREE TIME…

18. PRIORITY HIGH: YOUR HEALTH
• “You don’t find time for your health, you make time for your health.”
• “If your health isn’t a priority now, it will be someday.”
• “You Time”
• Exercise, eating right, and sleeping go on the To-do
list, top of priority list, and written into the
schedule.
• This is a time investment
• Return on Investment?
• Happier, healthier, more productive YOU.
• (Everyone else will like you better too.)

19. PRIORITY HIGH: YOUR HEALTH
• Have some “Non-negotiables”
• Date night
• Family Time
• Exercise
• Can tie these things into health
• Family walk/hike
• Walking the dog
• Cooking together
• Going to the park

20. PRIORITY HIGH: YOUR HEALTH
• Think SMALL! Small=Big
• Things with small time investment can yield big
health returns.
• Getting out of your chair for a stretch break or walk
break.
• Break for a healthy snack.
• Creating consistency.
• Not everything has to be EPIC.
• “How we spend our days is how we spend our
lives.”

21. CHECK US OUT ONLINE
• www.muswell.limeade.com
• www.montanamovesandmeals.com
• www.wellness.mus.edu
• wellness@montana.edu