The document provides an extensive list of keyboard shortcuts and commands for using Windows, Microsoft Office applications like Word and Excel, and various editing functions. It includes combinations for tasks such as formatting text, managing windows, executing commands, and navigation within documents and spreadsheets. The information covers both basic functions as well as more advanced features, aimed at enhancing productivity for computer users.

1. CCCOOOMMMPPPUUUTTTEEERRR
CCCOOOMMMMMMAAANNNDDDSSS
Nadeem Xaman Wattoo

2. 1
Muhammad Nadeem Zaman wattoo
MA, M.ED, LLB, ACCUF, O.T.A, MOUS
FOR LEARNERS / USERS OF COMPUTER
COMPUTER COMMANDS

3. 2
KEY BOARD SHORT CUTS (WINDOWS)
GENERAL WINDOW KEYS
HELP F1
QUITE A PROGRAMME ALT +F4
VIEW THE SHORT CUT MENUE FOR THE SELECT ITEM SHIFT+F10
DISPLAY THE START MENUE CRTL+ESC
SWITCH TO THE WINDOW YOU LAST USED. OR SWITCH TO NEXT
WINDOW
ALT+TAB
CUT CTRL+X
COPY CTRL+C
PAST CTRL+V
DELETE DEL
UNDO Ctrl+Z
FOR THE DESKTOP, MY COMPUTER AND WINDOW EXPLORER WHEN AN ITEM IS SELECTED, YOU CAN
USE THE FOLOWING SHORTCUTS KEYS
RENAME AN ITEM F2
FIND A FOLDER OR FILE F3
DELETE WITHOUT PLACING THE ITEM IN THE RECYCLE BIN SHIFT+DELETE
VIEW ITEM PROPERTIES ALT+ENTER
COPY A FILE WHILE DRAGGING CTRL KEY
CREATE A SHORTCUT (WHILE DRAGGING) CTRL+SHIFT
FOR MY COMPUTER AND WINDOW EXPLORER
SELECT ALL CTRL+A
REFERSH A WINDOW F5
VIEW THE FOLDER ONE LEVEL UP BACKSPACE
SWITCH BETWEEN LEFT AND RIGHT PANES F6
FOR WINDOW EXPLORER ONLY
GO TO CTRL+G
EXPAND ALL SUBFLDERS UNDER THE SELECTED FOLDER NUMLOCK+*
EXPAND THE SELECTED FOLDER NUMLOCK+
COLLAPSE THE SELECTED FOLDER NUMLOCK+
FOR PROPERTIES DIALOG BOXES
MOVE FORWARD THROUGH OPTIONS TAB
MOVE BACKWARD THROUGH OPTIONS SHIFT+TAB
MOVE FORWARD THROUGH TABS CTRL+TAB

4. 3
MOVE BACKWARD THROUGH TABS CTRL+SHIFT+TAB
FOR OPEN AND SAVE AS DIALOG BOXES
OPEN AND SAVE IN OR LOOK IN LIST F4
REFRESH F5
OPEN THE FOLDER ONE LEVEL UP (SELECTED FOLDER) BACKSPACE
CHANGING FONT AND FONT SIZE
CHANGE THE FOUNT CTRL+SHIFT+F
CHANGE THE FONT SIZE CTRL+SHIFT+P
INCREASE THE FONT SIZE TO NEXT AVAL SIZE CTRL+SHIFT+ >
DECREASE THE FONT SIZE TO THE PREVIOUS AVAL SIZE CTRL+SHIFT+ <
INCREASE THE FONT SIZE BY 1 POINT CTRL+ ]
DECREASE THE FONT SIZE BY 1 POINT CTRL+ [
CHANGING TEXT FORMATTING
CHANGE THE CASE OF LETTERS SHIFT+F3
CREATE ALL CAPITAL LETTERS CTRL+SHIFT+A
MAKE TEXT BOLD CTRL+B
UNDERLINE THE TEXT CTRL+U
UNDERLINE SINGLE WORDS CTRL+SHIFT+W
DOUBLE UNDERLINE SINGLE WORDS CTRL+SHIFT+D
APPLY HIDDEN TEXT FORMAT CTRL+SHIFT+H
ITALICIZE TEXT CTRL+I
CREATE SMALL CAPITAL LETTERS CTRL+SHIFT+K
APPLY SUBCRIPTS (AUTO SPACING) CTRL+ =
APPLY SUPERSCRIPT (AUTO SPACINT) CTRL+SHIFT+ =
REMOVING FORMATTING APPLIED BY USNING SHORTCUT KEYS CTRL+SHIFT+Z
MENU COMMANDS (PLAIN TEXT)
CREATE SYMBOL FONT CTRL+SHIFT+Q
DISPLAY NON PRINTING CHARACTERS CTRL+SHIFT+8 OR *
SETTING LINE SPACING
SINGLE SPACE LINES CTRL+1
DOUBLE SPACE LINES CTRL+2
(1 ½)ONE AND A HALF SPACED LINES CTRL+5
ADD ONE LINE OF SPACE OF PRECEDING TEXT CTRL+0

5. 4
SETTING PARAGRAPH ALIGNMENTS AND IDENTS
CENTRE A PARAGRAPH CTRL+E
JUSTIFY A PARAGRAPH CTRL+J
LEFT ALIGN A PARAGRAPH CTRL+L
RIGHT ALIGH A PARAGRAPH CTRL+R
INDENT A PARAGRAPH LEFT CTRL+M
REMOVE A PARAGRAPH INDENT FROM THE LEFT CTRL+SHIFT+M
CREATE A HANGING INDENT CTRL+T
REDUCE A HANGING INDENT CTRL+SHIFT+T
REMOVE PARAGRAPH FORMATTING APPLIED BY USING
SHORTCUT KEYS
CTRL+Q
DELETE TEXT AND GRAPHICS
DELETE ONE CHARACTER TO THE LEFT OF THE INSERTION
POINT
BACKSPACE
DELETE ONE WORD CTRL+BACKSPACE
DELETE ONE CHARACTER TO THE RIGHT OF THE INSERTION
POINT
DELETE
DELETE ONE WORD CTRL+DELETE
CUT SELECTED TEXT CTRL+X
UNDO THE LAST ACTION CTRL+Z
COPYING/ PASTING
COPY TEXT OR GRAPHIC CTRL+C
COPY FORMATS CTRL+SHIFT+C
MOVE TEXT OR GRAPHICS F-2
PASTE TEXT OR GRAPHICS CTRL+V
PASTE FORMATS CTRL+SHIFT+V
INSERTING
A FIELD CTRL+F9
AN AUTO TEXT ENTRY AUTO TEXTENTRY NAME F3 or ALT+ CTRL+V
A LINE BREAK SHIFT+ENTER
A PAGE BREAK CTRL+ENTER
TO SELECT TEXT AND GRAPHICS
SELECT THE NEAREST CHARACTER F8+CHARACTER
EXTEND A SELECTION F8
REDUCE THE SIZE OF SELECTION SHIFT+F8
ONE CHARACTER TO THE RIGHT SHIFT+RIGHT ARROW ( )

6. 5
ONE CHARACTER TO THE LEFT SHIFT+LEFT ARROW ( )
TO THE BEGINNIG OF A WORD CTRL+SHIFT+ LEFT ARROW ( )
TO THE END OF A WORD CTRL+SHIFT+ RIGHT ARROW( )
TO THE END OF LINE SHIFT+END
TO THE BEGINNING OF A LINE SHIFT+HOME
ONE LINE DOWN SHIFT+
ONE LINE UP SHIFT+
TO THE END OF PARAGRAPH CTRL+SHIFT+
TO THE BEGINNING OF A PARAGRAPH CTRL+SHIFT+
ONE SCREEN DOWN SHIFT+PAGEDOWN
ONE SCREEN UP SHIFT+PAGEUP
TO THE END OF DOCUMENT CTRL+SHIFT+END
TO THE BEGINNING OF A DOCUMENT CTRL+SHIFT+HOME
TO SELECTION THE ENTIRE DOCUMENT CTRL+A
TO A VERTICCAL BLOCK OF TEXT ARROW KEYS CTRL+SHIFT+F8
MOVING IN A TABLE
NEXT CELL IN ROW TAB
PREVIOUS CELL IN ROW SHIFT+TAB
FIRST CELL IN ROW ALT+HOME
TOP CELL IN A COLUMN ALT+PAGE UP
LAST CELL IN A ROW ALT+END
LAST CELL IN A COLUMN ALT+PAGE DOWN
PREVIOUS ROW UP ARROW ( )
NEXT ROW DOWN ARROW ( )
INSERT NEW PARAGRAPH INTO A CELL ENTER
INSERT TAB CHARACTER INTO A CELL CTRL+TAB
MOVING TO A CHARACTER, WORD, PARAGRAPH, COLUMN OR OBJECT
ONE CHARACTER TO THE LEFT LEFT ARROW ( )
ONE CHARACTER TO THE RIGHT RIGHT ARROW ( )
ONE WORD TO THE LEFT CTRL+
ONE WORD TO THE RIGHT CTRL+
ONE PARAGRAPH UP CTRL+
ONE PARAGRAPH DOWN CTRL+

7. 6
MOVING TO THE LINE, PAGE, SCREEN, THE BEGINNING OR END OF A DOCUMENT
UP ONE LINE
DOWN ONE LINE
TO THE END OF A LINE END
TO THE BEGINNING OF A LINE HOME
UP ONE PAGE ALT+CTRL+PAGE UP
DOWN ONE PAGE ALT+CTRL+PAGE DOWN
UP ONE SCREEN PAGE UP
DOWN ONE SCREEN PAGE DOWN
TO THE BOTTOM OF A SCREEN CTRL+PAGE DOWN
TO THE TOP OF A SCREEN CTRL+PAGE UP
TO THE END OF A DOCUMENT CTRL+END
TO THE BEGINNING OF A DOCUMENT CTRL+HOME
TO A PREVIOUS REVISION SHIFT+F5
FILE MENU COMMANDS
NEW CTRL+N
OPEN CTRL+O
CLOSE CTRL+W
SAVE CTRL+S
SAVE AS F12
PRINT PREVIEW CTRL+F2
PRINT CTRL+P
EXIT ALT+F4
EDIT MENU COMMANDS
UNDO CTRL+Z
REPEAT CTRL+Y
CLEAR DELETE
CUT CTRL+X
COPY CTRL+C
PASTE CTRL+V
SELECT ALL CTRL+A
FIND CTRL+F
REPLACE CTRL+H

8. 7
GO TO CTRL+G OR (F5)
BOOK MARK CTRL+SHIFT+F5
UPDATE LINK CTRL+SHIFT+F7
VIEW COMMANDS
NORMAL ALT+CTRL+N
OUTLINE ALT+CTRL+O
PAGE LAYOUT ALT+CTRL+P
INSERT COMMANDS
PAGE NUMBER ALT+SHIFT+P
ANNOTATION ALT+CTRL+A
DATE AND TIME ALT+SHIFT+D
FOOTNOTE ALT+CTRL+F
END NOTE ALT+CTRL+E
MARK INDEX ENTRY ALT+CTRL+X
MARK CITATION ENTRY ALT+SHIFT+I
MARK TOC ENTRY ALT+SHIFT+O
FORMAT MENU COMMANDS
FONT CTRL+D
CHANGE CASE SHIFT+F3
INSERT HYPERLINK CTRL+K
STYLE CTRL+SHIFT+S
TOOLS MENU COMMANDS
SPELLING F7
THEASAURUS (GLOSSARY) SHIFT+F7
TABLE MENU COMMANDS
SELECT TABLE ALT+5
AUTO FORMAT UPDATE LOOK ALT+CTRL+U
WINDOW MENU COMMANDS
SPLIT ALT+CTRL+S
REMOVE SPLIT ALT+CTRL+S
HELP MENU COMMANDS
CONTENTS F1
CONTEXT SENSITIVE HELP SHIFT+F1

9. 8
CIRCULATION IN ALL OPEN PROGRAMME ALT+TAB
REPEAT LAST ACTION F4
SUBSCRIPT CTRL+
SUPERSCRIPT SHIFT+CTRL+
DELETE ONE WORD TO THE LEFT CTRL+BACKSPACE
DELETE ONE WORD TO THE RIGHT CTRL+DELETE
CUT SELECTED OBJECT CTRL+X
COPY SELECTED OBJECT CTRL+C
PASTE CUT OR COPIED OBJECT CTRL+V
KEYS FOR WORKING IN AN OUTLINE
PROMOTE A PARAGRAPH ALT+SHIFT+LEFT ARROW ( )
DEMOTE A PARAGRAPH ALT+SHIFT+RIGHT ARROW ( )
MOVE SELECTED PARAGRAPH UP ALT+SHIFT+UP ARROW ( )
MOVE SELECTED PARAGRAPH DOWN ALT+SHIFT+ DOWN ARROW ( )
SHOW HEADING LEVEL 1 ALT+SHIFT+1
EXPAND TEXT BELOW A HEADING ALT+SHIFT+ PLUS (+)
COLLAPSE TEXT BELOW A HEADING ALT+SHIFT+MIUS (-)
SHOW ALL TEXT OR HEADINGS ALT+SHIFT+A
TURN CHARACTER FORMATTING ON OR OFF SLASH (/) ON THE NUMERIC KEYPAD
TIP YOU CAN USE THE SAME KEYS IN SLIDE VIEW AS YOU DO IN OUTLINE VIEW TO PROMOTE AND
DEMOTE PARAGRAPHS AND TO MOVE SELECTED PARAGRAPHS UP AND DOWN
KEYS FOR WORKING IN WINDOWS AND DIALOG BOXES IN WINDOW
SWITCH TO THE NEXT PROGRAM ALT+TAB
SWITCH TO THE PREVIOUS PROGRAM ALT+SHIFT+TAB
SHOW THE WINDOW START MENUE CTRL+ESC
CLOSE THE ACTIVE PRESENTATION WINDOW CTRL+W
RESTORE THE ACTIVE PRESENTATION WINDOW CTRL+F5
SWITCH TO THE NEXT PRESENTATION WINDOW CTRL+F6
SWITCH TO THE PREVIOUS PRESENTATION WINDOW CTRL+SHIFT+F6
CARRY OUT THE MOVE COMMAND(PRESENTATION ICON MENU, MENU BAR) CTRL+F7
CARRY OUT THE SIZE COMMAND (PRESENTATION ICON MENU, MENU BAR) CTRL+F8
MINIMIZE THE PRESENTATION WINDOW CTRL+F9
MAXIMIZE THE PRESENTATION WINDOW CTRL+F10

10. 9
IN A DIALOG BOX
SWITCH TO THE NEXT TAB IN A DIALOG BOX CTRL+TAB OR CTRL+PAGE DOWN
SWITCH TO THE PREVIOUS TAB IN ADIALOG BOX
CTRL+SHIFT+TAB OR CTRL+PAGE
UP
MOVE TO THE NEXT OPTION OR OPTION GROUP TAB KEY
MOVE TO THE PREVIOUS TAB OR OPTION GROUP SHIFT+TAB
OPEN A SELECTED DROP DOWN LIST BOX ALT+DOWN ARROW
CLOSE A SELECTED DROP DOWN LIST BOX ESC
PERFORM THE ACTION ASSIGNED TO A DEFAULT BUTTON ENTER
CANCEL A COMMAND AND CLOSE A DIALOG BOX ESC
IN A TEXT BOX
MOVE TO THE BEGINNING OF THE ENTRY HOME
MOVE TO THE END OF THE ENTRY END
MOVE ONE CHARACTER TO THE LEFT OR RIGHT LEFT ARROW KEY OR RIGHT ARROW KEY ( ),( )
MOVE ONE CHARACTER TO THE LEFT OR RIGHT CTRL+ (LEFT ARROW / RIGHT ARROW) ( ) ( )
SELECT FROM THE INSERTION POINT TO THE BEGINNING OF THE
ENTRY
SHIFT+HOME
SELECT FROM THE INSERTION POINT TO THE END OF THE ENTRY SHIFT+END
SELECT OR UNSELECT ONE CHARACTER TO THE LEFT SHIFT+LEFT ARROW ( )
SELECT OR UNSELECT ONE CHARACTER TO THE RIGHT SHIFT+RIGHT ARROW ( )
SELECT OR UNSELECT ONE WORD TO THE LEFT CTRL+SHIFT+LEFT ARROW ( )
SELECT OR UNSELECT ONE WORD TO THE RIGHT CTRL+SHIFT+RIGHT ARROW ( )
KEYS FOR WORKING WITH MENUS
DISPLAY A SHORTCUT MENU THAT SHOWS A LIST OF
COMMANDS RELEVANT TO THE SELECTED OBJECT
SHIFT+F10
DISPLAY THE PROGRAM CONTROL MENU ALT+SPACEBAR
SELECT THE NEXT OR PREVIOUS MENU COMMAND DOWN ARRO OR UP ARROW or
SWITCH BETWEEN A SUBMENU AND ITS MAIN MENU LEFT ARROW OR RIGHT ARROW or
KEYS FOR WORKING WITH TOOLBARS
MAKE THE MENU BAR ACTIVEF F10
SELECT THE NEXT OR PREVIOUS TOOLBAR ON THE ACTIVE TOOLBAR CTRL+TAB OR
CTRL+SHIFT+TAB
OPEN THE SELECTED MENU ENTER
PERFORM THE ACTION ASSIGNED TO THE SELECTED BUTTON ENTER
SELECT AN OPTION IN A DROP-DOWN LIST BOX OR IN A DROP-DOWN MENU ON A
BUTTON TO MOVE THROUGH THE OPTIONS, THEN ENTER TO SELECT THE OPTION
THE ARROW KEYS
SLIDE SHOW CONTROLS
ADVANCE TO THE NEXT SLIDE N, ENTER, OR THE SPACEBAR OR CLICK THE MOUSE
RETURN TO THE PREVIOUS SLIDE P OR BACKSPACE
GO TO SLIDE <NUMBER> <NUMBER>+ENTER
DISPLAY A BLACK SCREEN, OR RETURN TO THE SLIDE SHOW FROM A BLACK SCREEN B

11. 10
DISPLAY A WHITE SCREEN, OR RETURN TO THE SLIDE SHOW FROM A WHITE SCREEN W
STOP OR RESTART AN AUTOMATIC SLIDE SHOW S
END A SLIDE SHOW ESC
ERASE ON SCREEN ANNOTATIONS E
GO TO NEXT HIDDEN SLIDE H
SET NEW TIMINGS WHILE REHEARSING T
USE ORIGINAL TIMINGS WHILE REHEARSING O
USE MOUSE CLICK TO ADVANCE WHILE REHEARSING M
RETURN TO THE FIRST SLIDE BOTH MOUSE BUTTON FOR 2 SECONDS
CHANGE THE POINTER TO A PEN CTRL+P
CHANGE THE PEN TO A POINTER CTRL+A
HIDE THE POINTER AND BUTTON TEMPORARILY CTRL+H
HIDE THE POINTER AND BUTTON ALWAYS CTRL+L
DISPLAY THE SHORTCUT MENU SHIFT+F10 OR RIGHT
CLICK
MICROSOFT EXCEL FORMULAS
SUM =SUM(B5:D5) ENTER (B IS COULMN AND 5 IS ROW
NUMBER)
=(B3+B4+B9) ENTER
=SUM(B3:B5)-(B6:B8) ENTER
MIN =(J20-L20) ENTER
=SUM(A3:A5)-(D6:D8) ENTER
PERCENTAGE = (E5/300)*100 ENTER
= (55/100*A2) ENTER
= (A2*55%) ENTER
=SUM (.55*A2) ENTER
AVERAGE = (E5/3) ENTER
GRADING =IF (F5>75,”A”, IF (F5>66,”B+”, IF (F5>50,”B”, IF
(F5>45,”. . . B-“,”FAIL”)))
POSITION
=IF(LARGE(F$5:F$15,1)=F6,”FIRST”,IF(LARGE(F$5:F$15,2)=F6,”SECOND”,
IF(LARGE(F$5:F$15,3)=F6,”THIRD”))) (TO KNOE THE 1ST
, 2ND
, 3RD
, POSN IN THE RESULT SHEET)
FORMULA TO GET COPY OF PREVIOUS NOMINAL ROLL
ETC
=NOMINAL ROLL !A5
(NAME OF SHEET) (COLUMN / ROW REF)
SINGN USED + ADDITION
- SUBTRACTION
/ DIVISION
* MULTIPLICATION
^ EXPONENTS
! SIGN OF EXCLAMATION
OPERATION ORDER OF EXCEL ARGUMENTS a. ADDITION
b. EXPONENTS
c. MULTIPLICATION/DIVISION
d. SUBTRACTION/ADDITION
SHORT COMMANDS
BOLD SCRIPT CTRL+B
ITALIC CTRL+I
UNDERLINE CTRL+U
FILE MENU COMMAND
TO OPEN A NEW WORK BOOK CTRL+N
TO OPEN AN EXISTING WORK BOOK CTRL+O
SAVE CTRL+S
SAVE AS F12

12. 11
PRINT CTRL+P
CLOSE MS EXCEL ALT+F4
EDIT MENU COMMAND
UNDO CTRL+Z
REPEAT LAST ACTION F4
FILL DOWN CTRL+D
FILL REIGHT CTRL+R
CLEAR THE SELECTED ITEM IN A CHART/CLEAR CONTENTS IN WORK SHEET DEL
DELETE THE SELECTED ROW OR COLUMN CTRL+MINS SIGN ( )
INSERT THE NEW COLUMN OR ROW CTRL+PLUS SIGN (+)
DISPLAY THE FIND DIALOG BOX CTRL+F
DISPLAY REPLACEDIALOG BOX CTRL+H
FIND NEXT SHIFT+F4
FIND PREVIOUS CTRL+SHIFT+F4
GO TO F5
INSERT MENU COMMAND
DISPLAY INSERT DIALOG BOX CTRL+SHIFT+PLUS SIGN (+)
INSERT NEW WORK SHEET SHIFT+F11
INSERT NEW CHART SHEET F11
DISPLAY DEFIND NAME DIALOG BOX CTRL+F3
DISPLAY THE PASTE NAME DIALOG BOX F3
DISPLAY CREATE NAME DIALOG BOX CTRL+SHIFT+F3
FORMAT MENU COMMAND
FORMAT CELL TABBED DIALOG BOX CTRL+1
HIDE ROW CTRL+9
UN HIDE ROW CTRL+SHIFT+(
HIDE COLUMN CTRL+ZERO (0)
UNHIDE COLUMN CTRL+SHIFT+)
DISPLAY THE STYLE DIALOG BOX ALT+ APOSTROPHE (‘)
DATA MENU COMMAND
GROUP A ROW OR A COLUMN ALT+SHIFT+RIGHT ARROW ( )
UNGROUP A ROW OR A COLUMN ALT+SHIFT+LEFT ARROW ( )
WINDOW MENU COMMAND
NEXT WINDOW CTRL+F6 OR CTRL+TAB
PREVIOUS WINDOW CTRL+SHIFT+F6
NEXT PANE F6
PREVIOUS PANE SHIFT+F6
KEYS FOR ENTERNING DATA
ACTIVATE THE CELL AND FORMULA BAR F2
CARRIES OUT AN ACTION ENTER
CANCEL AN ACTION ESC
REPEATS THE LAST ACTION F4
UNDO THE LAST ACTION CTRL+Z
INSERT BLANK CELLS CTRL+SHIFT+PLUS SIGN (+)
DELETES THE SELECTION CTRL+MINUS SIGN ( )
CLEARS THE SELECTION OF FORMULAS AND DATA DEL
ACTIVATES AND CLEARS THE FORMULA BAR WHEN A CELL IS SELECTED, OR
DELETES THE PRECEDING CHARACTER IN THE CELL OR FORMULA BAR.
BACKSPACE
EDITS A CELL NOTE SHIFT+F2
PASTES A NAME INTO A FORMULA F3

13. 12
DISPLAYS THE FUNCTION WIZARD SHIFT+F3
AFTER TYPING A VALID FUNCTION NAME IN A FORMULA,
INSETS THE ARGUMENT NAMES AND PARENTHESES FOR
THE FUNCTION.
CTRL+SHIFT+A
DEFINES A NAME CTRL+F3
CREATES NAMES FROM CELL TEXT CTRL+SHIFT+F3
CALCULATES ALL SHEETS IN ALL OPEN WORKBOOKS CTRL+ IS EQUAL (=) OR CTRL+F9
CALCULATES THE ACTIVE SHEET SHIFT+F9
INSERT THE AUTO SUM SHEET ALT+ IS EQUAL (=)
ENTERS THE DATA CTRL+SEMI COLON (;)
ENTERS THE TIME CTRL+SHIFT+COLON (: )
FILLS DOWN CTRL+D
FILLS RIGHT CTRL+R
MOVES DOWN THROUGH A SELECTION ENTER
MOVES UP THROUGH A SELECTION SHIFT+ENTER
MOVES RIGHT THROUGH A SELECTION TAB
MOVES LEFT THROUGH A SELECTION SHIFT+TAB
FUNCTION KEYS IN MICROSOFT EXCEL
KEY FUNCTION SHIFT CTRL ALT CTRL+SHIFT ALT+SHIFT
F1 HELP WHAT’S THIS? INSERT A
CHART
SHEET
INSERT A
WORK SHEET
F2 EDIT THE ACTIVE
CELL
EDIT A CELL
COMMENT
SAVE AS
COMMAND
SAVE
COMMAND
F3 PASTE A NAME
INTO A FORMULA
PASTE A FUNCTION
INTO A FORMULA
DEFINE A NAME CREAT NAMES BY
UNING ROW AND
COLUMN TABLES
F4 REPEAT THE LAST
ACTION
REPEAT THE LAST
FIND
CLOSE THE WINDOW EXIT
F5 GO TO DISPLAY THE FIND
DIALOG BOX
RESTORE THE
WINDOW SIZE
F6 MOVE TO THE
NEXT PANE
MOVE TO THE
PREVIOUS PANE
MOVE TO THE NEXT
WORKBOOK WINDOW
MOVE TO THE
PREVIOUS
WORKBOOK
WINDOW
F7 SPELLING
COMMAND
MOVE THE WINDOW
F8 EXTEND A
SELECTION
ADD TO THE
SELECTION
RESIZE THE WINDOW DISPLAY THE
MACRO
DIALOG BOX
F9 CALCULATE ALL
SHEETS IN ALL
OPEN WORKBOOK
CALCULATE THE
ACTIVE WORK
SHEET
MINIMIZE THE
WORKBOOK
F10 MAKE THE MENU
BAR ACTIVE
DISPLAY A
SHORTCUT MENU
MAXIMIZE OR
RESTORE THE
WORKBOOK WINDOW
F11 CREATE A CHART INSERT A NEW
WORKSHEET
INSERT A MICROSOFT
A EXCEL 4.0 MACRO
SHEET
DISPLAY
VISUAL
BASIC
EDITOR
F12 SAVE AS
COMMAND
SAVE COMMAND OPEN COMMAND PRINT COMMAND
DELETE TEXT TO THE END OF THE LINE CTRL+DEL
CANCELS AN ENTRY IN THE CELL OR FORMULA BAR ESC
COMPLETES THE CELL ONLY ENTER
INSERTS A CARRIAGE RETURN ALT+ENTER
COMPLETES THE CELL ENTRY AND MOVES TO THE NEXT CELL TAB
COMPLETES THE CELL ENTRY AND MOVES TO THE PREVIOUS CELL SHIFT+TAB
INSERT A TAB CTRL+TAB+ALT

14. 13
MOVES ONE CHARACTER UP, DOWN, LEFT OR RIGHT ARROWS KEYS ( , , ,
)
MOVES TO THE START OF THE LINE HOME
INSERT THE DATE CTRL+SEMI COLON (;)
INSERT THE TIME CTRL+SHIFT+COLON (: )
COPIES THE VALUE FROM THE CELL ABOVE THE ACTIVE CELL INTO THE
CELL OR FORMULA BAR
CTRL+SHIFT+INVERTED
COMMAS(”)
ALTERNATES BETWEEN DISPLAY VALUES OR FORMULAS IN CELLS CTRL+ ‘ (SINGLE LEFT)
COPIES THE FORMULA FROM THE CELL ABOVE THE ACTIVE CELL INTO
THE CELL OR FORMULA BAR
CTRL+’ (APOSTROPHE)
ENTERS THE FORMULA AS AN ARRY FORMULA CTRL+SHIFT+ENTER
FILLS A SELECTION OF CELLS WITH THE CURRENT ENTRY CTRL+ENTER
CONVERTS SELECTED REFERENCES FROM RELATIVE TO ABSOLUTE. F4
AFTER TYPING A VALID FUNCTION NAME INA FORMULA, DISPLAYS STEP 2
OF THE FUNCTION WIZARD
CTRL+A
AFTER TYPING A VALID FUNCTION NAME IN A FORMULA, INSERTS THE
ARGUMENT NAMES AND PARENTHESES FOR THE FUNCTON.
CTRL+SHIFT+A
FUNCTION KEYS IN MICROSOFT EXCEL SHORT COMMANDS
EXPORT CTRL+E
PASTE INTO INS
DUPLICATE CTRL+D
EDIT SHIFT+ENTER
SELECT ALL CTRL+A
VIEW
FIT IN WINDOW CTRL+W
ZOOM 100% CTRL+1
ZOOM IN CTRL+GREY(+)
ZOOM OUT CTRL+GREY( )
ZOOM ON SELECTION CTRL+U
HIDE SELECTION CTRL+H
SHOW ALL CTRL+V
SNAP TO GRID CTRL+Y
REDRAW NOW CTRL+R
INSERT
TEXT CTRL+T
GRAPHIC CTRL+G
BACKGROUND GRAPHIC CTRL+B
FILL CTRL+F
OBJECT
MOVE UP ALT+GREY(+)(NUMERIC
KEY PAD)
MOVE BACK ALT+GREY ( ) (NUMERIC
KEY PAD)
MAXIMIZE CTRL+M
LOCK CTRL+L
UNLOCK CTRL+K
WINDOW KEY BOARD SHORTCUTS
HELP ON THE SELECTED DIALOG ITEM F1

15. 14
QUITE A PROGRAM ALT+F4
VIEW THE SHORTCUT MENU FOR THE SELECTED ITEM SHIFT+F10
DISPLAY THE START MENU CTRL+ESE
FOR THE DESKTOP, MY COMPUTER AND WINDOWS EXPLORER.
WHEN AN ITEM IS SELECTED YOU CAN USED THE FOLLOWING SHORTCUTS KEYS
RENAME AN ITEM F2
FIND A FOLDER OR FILE F3
DELET WITHOUT PLACING THE ITEM IN THE RECYCLE BIN SHIFT+DEL
VIEW ITEM PROPERTIES ALT+ENTER
COPY A FILE (WHILE DRAGGING) CTRL KEY (DRAGGING)
CREAT A SHORTCUT (WHILE DRAGGING) CTRL+SHIFT (DRAGGING)
FOR MY COMPUTER AND WINDOWS EXPLORER
SELECT ALL CTRL+A
REFRESH A WINDOW F5
VIEW THE FOLDER ONE LEVEL UP BACKSPACE
CLOSE THE SELEDTED FOLDER AND ALL ITS PARENT FOLDER SHIFT+CLOSE BUTTON
SWITCH BETWEEN LEFT AND RIGHT PANES F6
FOR WINDOW EXPLORER ONLY
GO TO CTRL+G
SWITCH BETWEEN LEFT AND RIGHT PANES F6
EXPAND ALL SUBFOLDERS UNDER THE SELECCTED FOLDER NUMLOC+ *
EXPAND THE SELECTED FOLDER NUMLOC+ (+)
COLLAPSE THE SELECTED FOLDER NUMLOC+ ( )

16. 15
MS WORD
SINGLE SPACING CTRL+1
ONE AND HALF SPACING CTRL+5
DOUBLE SPACING CTRL+2
EXTRA SPACING BETWEEN PARAGRAPHS CTRL+0
REMOVE EXTRA SPACING CTRL+0
TO THE NEXT CELL TAB
TO THE PRECEDING CELL SHIFT+TAB
FORWARD ONE CHARACTER RIGHT ARROW
BACKWORD ONE CHARACTER LEFT ARROW
TO THE PRECEDING OR NEXT ROW UP ARROW OR DOWN ARROW
TO THE FIRST CELL OF THE ROW ALT+HOME or ALT+7
TO THE LAST CELL OF THE ROW ALT+END or ALT+1
TO THE FIRST CELL OF THE COLUMN ALT+PAGEUP or ALT+9
TO THE LAST CELL OF THE COLUMN ALT+PAGEDOWN or ALT+3
(TYPING) START A NEW PARAGRAPH ENTER
DELET TEXT DELETE
CHANGING FONT AND FONT SIZE
CHANGE THE FONT CTRL+SHIFT+F
CHANGE THE FONT SIZE CTRL+SHIFT+P
INCREASE THE FONT SIZE TO NEXT AVAL SIZE CTRL+SHIFT+ >
DECREASE THE FONT SIZE TO PREVIOUS AVAL SIZE CTRL+SHIFT+<
INCREASE THE FONT SIZE BY 1 POINT CTRL+ }
DECREASE THE FONT SIZE BY 1 POINT CTRL+ {
CHANGING TEXT FORMATTING
CHANGE THE CASE OF LETTERS SHIFT+F3
CREATE ALL CAPITAL LETTERS CTRL+SHIFT+A
MAKE TEXT BOLD CTRL+B
UNDERLINE THE TEXT CTRL+U
UNDERLINE SINGLE WORDS CTRL+SHIFT+W
DOUBLE UNDERLINE WORDS CTRL+SHIFT+D
APPLY HIDDEN TEXT FORMAT CTRL+SHIFT+H

17. 16
ITALICIZE TEXT CTRL+I
CREATE SMALL CAPITAL LETTERS CTRL+SHIFT+K
APPLY SUBSCRIPTS (AUTO SPACING) CTRL+ IS EQUAL (=)
APPLY SUPERSCRIPT (AUTO SPACING) CTRL+SHIFT+ IS EQUAL (=)
REMOVING FORMATTING APPLIED BY USING SHORTCUTS KEYS CTRL+SHIFT+Z
CREATE SYMBOL FONT CTRL+SHIFT+Q
DISPLAY NON PRINTING CHARACTERS CTRL+SHIFT+ *
PARAGRAPH ALIGNMENTS AND IDENTS
CENTRE A PARAGRAPH CTRL+E
JUSTIFY A PARAGRAPH CTRL+J
LEFT - ALIGN A PARAGRAPH CTRL+L
RIGHT – ALIGN A PARAGRAPH CTRL+R
INDENT A PARAGRAPH FROM LEFT CTRL+M
REMOVE A PARAGRAPH INDENT FROM LEFT CTRL+SHIFT+M
CREATE A HANGING INDENT CTRL+T
REDUCE A HANGING INDENT CTRL+SHIFT+T
REMOVE PARAGRAPH FORMATTING APPLIED BY USING SHORTCUT KEYS CTRL+Q
DELETE TEXT AND GRAPHICS
DELETE ONE CHARACTER TO THE LEFT OF THE INSERTING POINT BACKSPACE
DELETE ONE WORD TO THE LEFT OF THE INSERTING POINT CTRL+BACKSPACE
DELETE ONE CHARACTER TO THE RIGHT OF THE INSERTING POINT DELETE
DELETE ONE WORD TO THE RIGHT OF THE INSERTING POINT CTRL+DELETE
CUT (SELECTED TEXT) CTRL+X
UNDO THE LAST ACTION CTRL+Z
COPYING/PASTING
COPY TEXT OR GRAPHIC CTRL+C
COPY FORMATS CTRL+SHIFT+C
MOVE TEXT OR GRAPHICS F2
PASTE TEXT OR GRAPHICS CTRL+V
PASTE FORMATS CTRL+SHIFT+V
INSERTING
A FIELD CTRL+F9

18. 17
AN AUTO TEXT ENTRY AUTO TEXT ENTRY NAME F3 OR CTRL+ALT+V
A LINE BREAK SHIFT+ENTER
A PAGE BREAK CTRL+ENTER
TO SELECT TEXT AND GRAPHICS
SELECT THE NEARST CHARACTER F8+CHARACTER
EXTEND A SELECTION F8
REDUCE THE SIZE OF SELECTION SHIFT+F8
ONE CHARACTER TO THE RIGHT
SHIFT+ OR CLICK WITH
MOUSE
ONE CHARACTER TO THE LEFT
SHIFT+ OR CLICK WITH
MOUSE
TO THE END OF A WORD CTRL+SHIFT+
TO THE BEGINNING OF A WORD CTRL+SHIFT+
TO THE END OF A LINE SHIFT+END
TO THE BEGINNING OF A LINE SHIFT+HOME
ONE LINE UP SHIFT+
ONE LINE DOWN SHIFT+
TO THE BEGINNING OF A PARAGRAPH CTRL+SHIFT+
TO THE END OF PARAGRAPH CTRL+SHIFT+
ONE SCREEN DOWN SHIFT+PAGEDOWN
ONE SCREEN UP SHIFT+PAGE UP
TO THE END OF DOCUMENT CTRL+SHIFT+END
TO THE BEGINNING OF DOCUMENT CTRL+SHIFT+HOME
TO SELECT THE ENTIRE DOCUMENT CTRL+A
MOVING IN A TABLE
NEXT CELL IN A ROW TAB
PREVIOUS CELL IN A ROW SHIFT+TAB
FIRST CELL IN A ROW ALT+HOME
LAST CELL IN ROW ALT+END
TOP CELL IN A COLUMN ALT+PAGEUP
LAST CELL IN COLUMN ALT+PAGEDOWN
PREVIOUS ROW UP ARROW
NEXT ROW DOWN ARROW
INSERT NEW PARAGRAPH INTO A CELL ENTER
INSERT A TAB CHARACTER INTO A CELL CTRL+TAB

19. 18
MOVING TO A CHARACTER, WORD, PARAGRAPH, COLUMN OR OBJECT
UP ONE LINE UP ARROW
DOWN ONE LINE DOWN ARROW
TO THE END OF A LINE END
TO THE BEGINNING OF A LINE HOME
UP ONE PAGE ALT+CTRL+PAGE UP
DOWN ONE PAGE ALT+CTRL+PAGE DOWN
UP ONE SCREEN PAGE UP
DOWN ONE SCREEN PAGE DOWN
TO THE BOTTOM OF A SCREEN CTRL+PAGE DOWN
TO THE TOP OF A SCREEN CTRL+PAGE UP
TO THE END OF A DOCUMENT CTRL+END
TO THE BEGINNING OF A DOCUMENT CTRL+HOME
TO A PREVIOUS REVISION SHIFT+F5
EDIT MENU COMMANDS
BOOK MARK CTRL+SHIFT+F5
UPDATE LINK CTRL+SHIFT+F7
VIEW COMMANDS
NORMAL ALT+CTRL+N
OUTLINE ALT+CTRL+O
PAGE LAYOUT ALT+CTRL+P
INSERT COMMANDS
PAGE NUMBER ALT+SHIFT+P
ANNOTATION ALT+CTRL+A
DATE AND TIME ALT+SHIFT+D
FOOTNOTE ALT+CTRL+F
ENDNOTE ALT+CTRL+E
MARK INDEX ENTRY ALT+SHIFT+X
MARK TOC ENTRY ALT+SHIFT+O
MARK CITATION ENTRY ALT+SHIFT+I
FORMAT MENU COMMANDS
FONT CTRL+D
CHANGE CASE SHIFT+F3

20. 19
AUTO FORMAT CTRL+K
STYLE CTRL+SHIFT+S
TOOLS MENU COMMANDS
SPELLING F7
THESAURUS SHIFT+F7
TABLE MENU COMMADS
SELECT TABLE ALT+F5
AUTO FORMAT UPDATE LOOK ALT+CTRL+U
WINDOW MENU COMMANDS
SPILT/REMOVE SPILT ALT+CTRL+S
HELP MENU COMMANDS
CONTENTS F1
CONTEXT SENSITIVE HELP SHIFT+F1
CIRCULATION IN ALL OPEN PROGRAMME ALT+TAB
FOR PARAGRAPH =RAND( )
=LOREM( )
REPEAT LAST ACTION F4
SUBSCRIPT CTRL+
SUPERSCRIPT
SHIFT+CTRL+
MS EXCEL
MICROSOFT EXCEL FORMULAS
SUM
=SUM(B5:D5) ENTER (B IS COULMN AND 5 IS ROW NUMBER)
=(B3+B4+B9) ENTER
=SUM(B3:B5)-(B6:B8) ENTER
MIN
=(J20-L20) ENTER
=SUM(A3:A5)-(D6:D8) ENTER
PERCENTAGE
= (E5/300)*100 ENTER
= (55/100*A2) ENTER
= (A2*55%) ENTER
=SUM (.55*A2) ENTER
AVERAGE
= (E5/3) ENTER
GRADING
=IF (F5>75,”A”, IF (F5>66,”B+”, IF (F5>50,”B”, IF (F5>45,”. . . B-“,”FAIL”))) ENTER

21. 20
=IF(K4>=76,”A”,IF(K4>=66,”B+”,IF(K4>=61,”BH”, IF(K4>=56,”BA”, IF(K4>=51,”BL”,
IF(K4>=61,”BH”,IF(K4>=45,”B-
”, IF(K4>=40,”C”, IF(K4>=39,”FAIL”)))))))) ENTER
POSITION
=IF(LARGE(F$5:F$15,4)=F6,”FORTH”, IF(LARGE(F$5:F$15,3)=F6,”THIRD”,
IF(LARGE(F$5:F$15,2)=F6,”SECOND”, IF(LARGE(F$5:F$15,1)=F6,”FIRST”,)))) (TO KNOE THE 1ST
, 2ND
, 3RD
, 4TH
POSN IN THE RESULT SHEET)
= IF(LARGE(F$5:F$15,3)=F6,”THIRD”,””))) (TO KNOE THE 1ST
, 2ND
, 3RD
, 4TH
POSN IN THE RESULT SHEET)
FORMULA TO ENTER 5% MARKS OF ACQUIRING WHOSE ACQUIRED ABOVE 60 AND 10% OF ACQUIRING
WHOSE ACQUIRED LESS THAN 60 (ANY SUBJECT)
=IF(B1>60,(B1*5/100), IF(B1<=60,(B1*10/100))) ENTER
FORMULA TO GET COPY OF PREVIOUS OF DOCUMENT, NOMINAL ROLL ETC
=’NOMINAL ROLL’!A5
(NAME OF SHEET) (COLUMN/ROW REFERANCE)
SINGN USED + ADDITION
- SUBTRACTION
/ DIVISION
* MULTIPLICATION
^ EXPONENTS
! SIGN OF EXCLAMATION
OPERATION ORDER OF EXCEL ARGUMENTS a. ADDITION
b. EXPONENTS
c. MULTIPLICATION/DIVISION
d. SUBTRACTION/ADDITION
SHORT COMMANDS
BOLD SCRIPT CTRL+B
ITALIC CTRL+I
UNDERLINE CTRL+U
FILE MENU COMMAND
TO OPEN A NEW WORK BOOK CTRL+N
TO OPEN AN EXISTING WORK BOOK CTRL+O
SAVE CTRL+S
SAVE AS F12
PRINT CTRL+P
CLOSE MS EXCEL ALT+F4
EDIT MENU COMMAND
UNDO CTRL+Z
REPEAT LAST ACTION F4
EDIT MENU COMMAND
FILL DOWN CTRL+D
FILL REIGHT CTRL+R
CLEAR THE SELECTED ITEM IN A CHART/CLEAR CONTENTS IN WORK SHEET DEL
DELETE THE SELECTED ROW OR COLUMN CTRL+MINS SIGN ( )
INSERT THE NEW COLUMN OR ROW CTRL+PLUS SIGN (+)
DISPLAY THE FIND DIALOG BOX CTRL+F
DISPLAY REPLACEDIALOG BOX CTRL+H
FIND NEXT SHIFT+F4
FIND PREVIOUS CTRL+SHIFT+F4
GO TO F5
INSERT MENU COMMAND
DISPLAY INSERT DIALOG BOX CTRL+SHIFT+PLUS SIGN (+)
INSERT NEW WORK SHEET SHIFT+F11
INSERT NEW CHART SHEET F11
DISPLAY DEFIND NAME DIALOG BOX CTRL+F3

22. 21
DISPLAY THE PASTE NAME DIALOG BOX F3
DISPLAY CREATE NAME DIALOG BOX CTRL+SHIFT+F3
FORMAT MENU COMMAND
FORMAT CELL TABBED DIALOG BOX CTRL+1
HIDE ROW CTRL+9
UNHIDE ROW CTRL+SHIFT+(
HIDE COLUMN CTRL+ZERO (0)
UNHIDE COLUMN CTRL+SHIFT+)
DISPLAY THE STYLE DIALOG BOX ALT+ APOSTROPHE (‘)
DATA MENU COMMAND
GROUP A ROW OR A COLUMN ALT+SHIFT+RIGHT ARROW ( )
UNGROUP A ROW OR A COLUMN ALT+SHIFT+LEFT ARROW ( )
WINDOW MENU COMMAND
NEXT WINDOW CTRL+F6 OR CTRL+TAB
PREVIOUS WINDOW CTRL+SHIFT+F6
NEXT PANE F6
PREVIOUS PANE SHIFT+F6
KEYS FOR ENTERNING DATA
ACTIVATE THE CELL AND FORMULA BAR F2
CARRIES OUT AN ACTION ENTER
CANCEL AN ACTION ESC
REPEATS THE LAST ACTION F4
UNDO THE LAST ACTION CTRL+Z
INSERT BLANK CELLS CTRL+SHIFT+PLUS SIGN (+)
DELETES THE SELECTION CTRL+MINUS SIGN ( )
CLEARS THE SELECTION OF FORMULAS AND DATA DEL
ACTIVATES AND CLEARS THE FORMULA BAR WHEN A CELL IS SELECTED, OR
DELETES THE PRECEDING CHARACTER IN THE CELL OR FORMULA BAR.
BACKSPACE
EDITS A CELL NOTE SHIFT+F3
PASTES A NAME INTO A FORMULA F3
DISPLAYS THE FUNCTION WIZARD SHIFT+F3
AFTER TYPING A VALID FUNCTION NAME IN A FORMULA,
INSETS THE ARGUMENT NAMES AND PARENTHESES FOR
THE FUNCTION.
CTRL+SHIFT+A
DEFINES A NAME CTRL+F3
CREATES NAMES FROM CELL TEXT CTRL+SHIFT+F3
CALCULATES ALL SHEETS IN ALL OPEN WORKBOOKS CTRL+ IS EQUAL (=) OR CTRL+F9
CALCULATES THE ACTIVE SHEET SHIFT+F9
INSERT THE AUTO SUM SHEET ALT+ IS EQUAL (=)
ENTERS THE DATA CTRL+SEMI COLON (;)
ENTERS THE TIME CTRL+SHIFT+COLON (: )
FILLS DOWN CTRL+D
FILLS RIGHT CTRL+R
MOVES DOWN THROUGH A SELECTION ENTER
MOVES UP THROUGH A SELECTION SHIFT+ENTER
MOVES RIGHT THROUGH A SELECTION TAB
MOVES LEFT THROUGH A SELECTION SHIFT+TAB
KEYS FOR WORKING IN CELLS OR THE FORMULA BAR
ACTIVATE THE CELL AND FORMULA BAR F2
START A FORMULA =

23. 22
DELETE THE CHARACTER TO LEFT OF THE INSERTION POINT DEL
DELETE THE CHARACTER TO RIGHT OF THE INSERTION
POINT
BACKSPACE
DELETE TEXT TO THE END OF THE LINE CTRL+DEL
CANCEL AN ENTRY IN THE CELL OR FORMULA BAR ESC
COMPLETES THE CELL ENTRY ENTER
INSERT A TAB CTRL+ALT+TAB
INSERTS A CARRIAGE RETURN ALT+ENTER
COMPLETES THE CELL ENTRY AND MOVES TO THE NEXT
CELL
TAB
COMPLETES THE CELL ENTRY AND MOVES TO THE PREVIOUS
CELL
SHIFT+TAB
INSERT A TAB CTRL+TAB+ALT
MOVES ONE CHARACTER UP, DOWN, LEFT OR RIGHT ARROWS KEYS ( , , , )
MOVES TO THE START OF THE LINE HOME
INSERT THE DATE CTRL+SEMI COLON (;)
INSERT THE TIME CTRL+SHIFT+COLON (: )
COPIES THE VALUE FROM THE CELL ABOVE THE ACTIVE
CELL INTO THE CELL OR FORMULA BAR
CTRL+SHIFT+INVERTED COMMAS(”)
ALTERNATES BETWEEN DISPLAY VALUES OR FORMULAS IN
CELLS
CTRL+ ‘ (SINGLE LEFT)
COPIES THE FORMULA FROM THE CELL ABOVE THE ACTIVE
CELL INTO THE CELL OR FORMULA BAR
CTRL+’ (APOSTROPHE)
ENTERS THE FORMULA AS AN ARRY FORMULA CTRL+SHIFT+ENTER
FILLS A SELECTION OF CELLS WITH THE CURRENT ENTRY CTRL+ENTER
CONVERTS SELECTED REFERENCES FROM RELATIVE TO
ABSOLUTE.
F4
AFTER TYPING A VALID FUNCTION NAME INA FORMULA, DISPLAYS STEP 2 OF THE FUNCTION
WIZARD
CTRL+A
AFTER TYPING A VALID FUNCTION NAME IN A FORMULA, INSERTS THE ARGUMENT
NAMES AND PARENTHESES FOR THE FUNCTON.
CTRL+SHIFT+A
EXAMINING THE ERROR VALUES
THE FORMULA IS ATTEMPTING TO DIVIDE BYZERO. CHECK THE CELL REFERENCES
FOR BLANKS OR ZEROS THAT MAY HAVE RESULTED IF YOU DELETED A CELL
REFERENCED BY THE FORMULA
#DIV/0
THE FORMULA REFERS TO A CELL WITH A #N/A ENTRY OR A CELL THAT CONTAINS NO
VALUE. THIS ERROR VALUE WARMS YOU THAT NOT ALL THE DATA REFERENCED BY A
FORMULA IS AVAILABLE.
#N/A
EXCEL DOESN’T RECOGNIZE A NAME YOU ENTERED IN A FORMULA. VERIFY THAT ALL
NAMES USED IN THE FORMULA EXIST, AND DEFINE ANY MISSING NAMES. IF
APPLICABLE, VERIFY THAT YOU USED THE CORRECT FUNCTION NAME.
#NAME?
THE FORMULA SPECIFIES TWO AREAS THAT DON’T INTERSECT. CHECK TO SEE IF YOU
ENTERED THE CELL OR RANGE REFERENCE INCORREXCTLY. REMEMBER TO USE
COMMAS (NOT SPACE) BETWEEN FUNCTION ARGUMENTS
#NULL!
THERE IS A PROBLEM WITH A NUMBER USED IN THE FORMULA. CHECK FOR THE
CORRECT USE OR FUNCTION ARGUMENTS.
#NUM!
A CELL REFERENCE IN THE FORMULA IS INCORRECT. CHECK FOR CHANGES TO CELL
REFERENCE CAUSED BY DELETING CELLS, ROWS, OR COLUMNS REFERENCED BY THE
FORMULA.
#REF!
THE FORMULA CONTAINS THE WRONG TYPE OF ARGUMENT OR OPERATOR. CHECK FOR
THE CORRECT SYNTAX OF THE FORMULA.
#VALUE!
STEPS
1. TO DISPLAY THE AUDITING TOOLBAR, CHOOSE TOOLS, AUDTING, AND SHOW AUDITING
TOOLBAR
2. CLICK THE CELL CONTAINING THE ERROR.

24. 23
3. CLICK THE TRACE ERROR BUTTON ON THE AUDITING TOOLBAR. AN ARROOW OR ARROWS SHOW
THE SOURCE OF THE ERROR. CORRECT THE ERRER
4. TO REMOVE THE ARROWS, CLICK THE REMOVE ALL ARROWS BUTTON ON THE AUDITING
TOOLBAR.
SHORT COMMANDS MS EXCEL
FORMATTING
BOLD
ITALIC
UNDERLINE
CTRL+B
CTRL+I
CTRL+U
ALL THESE
COMMANDS
FUNCTION WHEN
CELL IS ACTIVE OR
SELECTED.
FILE MENU COMMANDS
TO OPEN A NEW WORK BOOK. CTRL+N
TO OPEN AN EXISTING WORK BOOK CTRL+O
SAVE CTRL+S
SAVE AS F12
PRINT CTRL+P
CLOSE MS EXCEL ALT+F4
EDIT MENU COMMANDS
UNDO CTRL+Z
REPEAT LAST ACTION F4
FILL DOWN CTRL+D
FILL REIGHT CTRL+R
CLEAR THE SELECTED ITEM IN A CHART/CLEAR CONTENTS IN WORK SHEET DEL
DELETE THE SELECTED ROW OR COLUMN CTRL+MINS SIGN ( )
INSERT THE NEW COLUMN OR ROW CTRL+PLUS SIGN (+)
DISPLAY THE FIND DIALOG BOX CTRL+F
DISPLAY REPLACEDIALOG BOX CTRL+H
FIND NEXT SHIFT+F4
FIND PREVIOUS CTRL+SHIFT+F4
GO TO F5
INSERT MENU COMMANDS
DISPLAY INSERT DIALOG BOX CTRL+SHIFT+PLUS SIGN (+)
INSERT NEW WORK SHEET SHIFT+F11
INSERT NEW CHART SHEET F11
DISPLAY DEFIND NAME DIALOG BOX CTRL+F3
DISPLAY THE PASTE NAME DIALOG BOX F3
DISPLAY CREATE NAME DIALOG BOX CTRL+SHIFT+F3
FORMAT MENU COMMANDS
FORMAT CELL TABBED DIALOG BOX CTRL+1
HIDE ROW CTRL+9
UN HIDE ROW CTRL+SHIFT+(
HIDE COLUMN CTRL+ZERO (0)
UNHIDE COLUMN CTRL+SHIFT+)
DISPLAY THE STYLE DIALOG BOX ALT+ APOSTROPHE (‘)
DATA MENU COMMANDS
PROMOTE A PARAGRAPH ALT+SHIFT+LEFT ARROW ( )
DEMOTE A PARAGRAPH ALT+SHIFT+RIGHT ARROW ( )
WINDOW MENU COMMANDS
NEXT WINDOW CTRL+F6 OR CTRL TAB

25. 24
PREVIOUS WINDOW CTRL+SHIFT+F6
NEXT PANE F6
PREVIOUS PANE SHIFT+F6
KEYS FOR ENTERING DATA
ACTIVATE THE CELL AND FORMULA BAR F2
CARRIES OUT AN ACTION ENTER
CANCEL AN ACTION ESC
REPEATS THE LAST ACTION F4
UNDO THE LAST ACTION CTRL+Z
INSERT BLANK CELLS CTRL+SHIFT+PLUS SIGN
(+)
DELETES THE SELECTION CTRL+MINUS SIGN ( )
CLEARS THE SELECTION OF FORMULAS AND DATA DEL
ACTIVATES AND CLEARS THE FORMULA BAR WHEN A CELL IS SELECTED, OR
DELETES THE PRECEDING CHARACTER IN THE CELL OR FORMULA BAR.
BACKSPACE
EDITS A CELL NOTE SHIFT+F2
PASTES A NAME INTO A FORMULA F3
DISPLAYS THE FUNCTION WIZARD SHIFT+F3
AFTER TYPING A VALID FUNCTION NAME IN A FORMULA, INSETS THE
ARGUMENT NAMES AND PARENTHESES FOR THE FUNCTION.
CTRL+SHIFT+A
DEFINES A NAME CTRL+F3
CREATES NAMES FROM CELL TEXT CTRL+SHIFT+F3
CALCULATES ALL SHEETS IN ALL OPEN WORKBOOKS CTRL+ IS EQUAL (=) OR
CTRL+F9
CALCULATES THE ACTIVE SHEET SHIFT+F9
INSERT THE AUTO SUM SHEET ALT+ IS EQUAL (=)
ENTERS THE DATA CTRL+SEMI COLON (;)
ENTERS THE TIME CTRL+SHIFT+COLON (: )
FILLS DOWN CTRL+D
FILLS RIGHT CTRL+R
MOVES DOWN THROUGH A SELECTION ENTER
MOVES UP THROUGH A SELECTION SHIFT+ENTER
MOVES RIGHT THROUGH A SELECTION TAB
MOVES LEFT THROUGH A SELECTION SHIFT+TAB
KEYS FOR WORKING IN CELLS OR THE FORMULA BAR
ACTIVATE THE CELL AND FORMULA BAR F2
START A FORMULA =
DELETE THE CHARACTER TO LEFT OF THE INSERTION POINT DEL
DELETE THE CHARACTER TO RIGHT OF THE INSERTION POINT BACKSPACE
DELETE TEXT TO THE END OF THE LINE CTRL+DEL
CANCEL AN ENTRY IN THE CELL OR FORMULA BAR ESC
COMPLETES THE CELL ENTRY ENTER
INSERT A TAB CTRL+ALT+TAB
INSERTS A CARRIAGE RETURN ALT+ENTER
COMPLETES THE CELL ENTRY AND MOVES TO THE NEXT CELL TAB
COMPLETES THE CELL ENTRY AND MOVES TO THE PREVIOUS CELL SHIFT+TAB
INSERT A TAB CTRL+TAB+ALT
MOVES ONE CHARACTER UP, DOWN, LEFT OR RIGHT ARROWS KEYS ( , , ,
)
MOVES TO THE START OF THE LINE HOME
INSERT THE DATE CTRL+SEMI COLON (;)

26. 25
INSERT THE TIME CTRL+SHIFT+COLON (: )
COPIES THE VALUE FROM THE CELL ABOVE THE ACTIVE CELL INTO THE
CELL OR FORMULA BAR
CTRL+SHIFT+INVERTED
COMMAS(”)
ALTERNATES BETWEEN DISPLAY VALUES OR FORMULAS IN CELLS CTRL+ ‘ (SINGLE LEFT)
COPIES THE FORMULA FROM THE CELL ABOVE THE ACTIVE CELL INTO
THE CELL OR FORMULA BAR
CTRL+’ (APOSTROPHE)
ENTERS THE FORMULA AS AN ARRY FORMULA CTRL+SHIFT+ENTER
FILLS A SELECTION OF CELLS WITH THE CURRENT ENTRY CTRL+ENTER
CONVERTS SELECTED REFERENCES FROM RELATIVE TO ABSOLUTE. F4
AFTER TYPING A VALID FUNCTION NAME INA FORMULA, DISPLAYS STEP
2 OF THE FUNCTION WIZARD
CTRL+A
AFTER TYPING A VALID FUNCTION NAME IN A FORMULA, INSERTS THE
ARGUMENT NAMES AND PARENTHESES FOR THE FUNCTON.
CTRL+SHIFT+A
FUNCTION KEYS IN MICROSOFT EXCEL
KEY FUNCTION SHIFT CTRL ALT CTRL+SHIFT ALT+SHIF
T
F1 HELP WHAT’S THIS? INSERT A CHART
SHEET
INSERT A
WORK
SHEET
F2 EDIT THE
ACTIVE CELL
EDIT A CELL
COMMENT
SAVE AS COMMAND SAVE
COMMAND
F3 PASTE A NAME
INTO A
FORMULA
PASTE A
FUNCTION INTO A
FORMULA
DEFINE A NAME CREAT NAMES BY
UNING ROW AND
COLUMN TABLES
F4 REPEAT THE
LAST ACTION
REPEAT THE LAST
FIND
CLOSE THE
WINDOW
EXIT
F5 GO TO DISPLAY THE
FIND DIALOG BOX
RESTORE THE
WINDOW SIZE
F6 MOVE TO THE
NEXT PANE
MOVE TO THE
PREVIOUS PANE
MOVE TO THE
NEXT WORKBOOK
WINDOW
MOVE TO THE
PREVIOUS
WORKBOOK
WINDOW
F7 SPELLING
COMMAND
MOVE THE
WINDOW
F8 EXTEND A
SELECTION
ADD TO THE
SELECTION
RESIZE THE
WINDOW
DISPLAY THE MACRO
DIALOG BOX
F9 CALCULATE
ALL SHEETS IN
ALL OPEN
WORKBOOK
CALCULATE THE
ACTIVE WORK
SHEET
MINIMIZE THE
WORKBOOK
F10 MAKE THE
MENU BAR
ACTIVE
DISPLAY A
SHORTCUT MENU
MAXIMIZE OR
RESTORE THE
WORKBOOK
WINDOW
F11 CREATE A
CHART
INSERT A NEW
WORKSHEET
INSERT A
MICROSOFT A
EXCEL 4.0 MACRO
SHEET
DISPLAY VISUAL
BASIC EDITOR
F12 SAVE AS
COMMAND
SAVE COMMAND OPEN COMMAND PRINT COMMAND
KEYS FOR DELETING AND COPYING TEXT AND OBJECTS MS POWER POINT
DELETE ONE CHARACTER TO THE LEFT OF THE INSERTION POINT BACKSPACE
DELETE ONE WORD CTRL+BACKSPACE
DELETE ONE CHARACTER TO THE RIGHT OF THE INSERTION POINT DELETE
DELETE ONE WORD CTRL+DELETE
CUT SELECTED OBJECT CTRL+X
COPY SELECTED OBJECT CTRL+V
PASTE CUT OR COPIED OBJECT CTRL+V
UNDO THE LAST ACTION CTRL+Z

27. 26
KEYS FOR MOVING AROUND IN TEXT
MOVE ONE CHARACTER TO THE LEFT OR RIGHT
LEFT ARROW KEY OR RIGHT ARROW KEY ( ),(
)
MOVE ONE WORD TO THE LEFT OR RIGHT
CTRL+ (LEFT ARROW / RIGHT ARROW) ( ) (
)
ONE LINE UP UP ARROW
ONE LINE DOWN DOWN ARROW
MOVE TO THE BEGINNING OF THE ENTRY HOME
MOVE TO THE END OF THE ENTRY END
UP ONE PARAGRAPH CTRL+UP ARROW
DOWN ONE PARAGRAPH CTRL+DOWN ARROW
TO THE BEGINNING OF A TEXT BOX CTRL+HOME
TO THE END OF A TEXT BOX CTRL+END
TO THE NEXT TITLE OF BODY TEXT PLACEHOLDER CTRL+ENTER
TO REPEAT THE LAST FIND ACTION SHIFT+F4
KEYS FOR WORKING IN AN OUT LINE
PROMOTE A PARAGRAPH ALT+SHIFT+LEFT ARROW ( )
DEMOTE A PARAGRAPH ALT+SHIFT+RIGHT ARROW ( )
MOVE SELECTED PARAGRAPH UP ALT+SHIFT+UP ARROW ( )
MOVE SELECTED PARAGRAPH DOWN ALT+SHIFT+ DOWN ARROW ( )
SHOW HEADING LEVEL 1 ALT+SHIFT+1
EXPAND TEXT BELOW A HEADING ALT+SHIFT+ PLUS (+)
COLLAPSE TEXT BELOW A HEADING ALT+SHIFT+MIUS (-)
SHOW ALL TEXT OR HEADINGS ALT+SHIFT+A
TURN CHARACTER FORMATTING ON OR OFF SLASH (/) ON THE NUMERIC KEYPAD
TIP YOU CAN USE THE SAME KEYS IN SLIDE VIEW AS YOU DO IN OUTLINE VIEW TO PROMOTE AND
DEMOTE PARAGRAPHS AND TO MOVE SELECTED PARAGRAPHS UP AND DOWN
KEYS FOR SELECTION TEXT AND OBJECTS
ONE CHARACTER TO THE LEFT OR RIGHT
SHIFT+LEFT ARROW KEY OR SHIFT+ RIGHT ARROW
KEY ,
TO THE BEGINNING OF A WORD CTRL+SHIFT+LEFT ARROW
TO THE END OF A WORD CTRL+SHIFT+RIGHT ARROW
ONE LINE UP SHIFT+UP ARROW
ONE LINE DOWN SHIFT+DOWN ARROW
AN OBJECT
TAB OR SHIFT+TAB UNTIL THE OBJECT YOU WANT
IS SELECTED
ALL OBJECTS (SLIDE VIEW) CTRL+A
ALL SLIDES (SLIDE SORTER VIEW) CTRL+A
ALL TEXT (OUT LINE VIEW) CTRL+A
KEYS FOR WORKING IN WINDOWS AND DIALOG BOXES IN A WINDOW
SWITCH TO THE NEXT PROGRAM ALT+TAB
SWITCH TO THE PREVIOUS PROGRAM ALT+SHIFT+TAB
SHOW THE WINDOW START MENUE CTRL+ESC
CLOSE THE ACTIVE PRESENTATION WINDOW CTRL+W
RESTORE THE ACTIVE PRESENTATION WINDOW CTRL+F5
SWITCH TO THE NEXT PRESENTATION WINDOW CTRL+F6
SWITCH TO THE PREVIOUS PRESENTATION WINDOW CTRL+SHIFT+F6
CARRY OUT THE MOVE COMMAND(PRESENTATION ICON MENU, MENU
BAR)
CTRL+F7
CARRY OUT THE SIZE COMMAND (PRESENTATION ICON MENU, MENU
BAR)
CTRL+F8

28. 27
MINIMIZE THE PRESENTATION WINDOW CTRL+F9
MAXIMIZE THE PRESENTATION WINDOW CTRL+F10
IN A DIALOG BOX
SWITCH TO THE NEXT TAB IN A DIALOG BOX
CTRL+TAB OR CTRL+PAGE
DOWN
SWITCH TO THE PREVIOUS TAB IN ADIALOG BOX
CTRL+SHIFT+TAB OR
CTRL+PAGE UP
MOVE TO THE NEXT OPTION OR OPTION GROUP TAB KEY
MOVE TO THE PREVIOUS TAB OR OPTION GROUP SHIFT+TAB
OPEN A SELECTED DROP DOWN LIST BOX ALT+DOWN ARROW
CLOSE A SELECTED DROP DOWN LIST BOX ESC
PERFORM THE ACTION ASSIGNED TO A DEFAULT BUTTON ENTER
CANCEL A COMMAND AND CLOSE A DIALOG BOX ESC
IN A TEXT BOX
MOVE TO THE BEGINNING OF THE ENTRY HOME
MOVE TO THE END OF THE ENTRY END
MOVE ONE CHARACTER TO THE LEFT OR RIGHT
LEFT ARROW KEY OR RIGHT ARROW
KEY ( ),( )
MOVE ONE CHARACTER TO THE LEFT OR RIGHT
CTRL+ (LEFT ARROW / RIGHT ARROW) (
) ( )
SELECT FROM THE INSERTION POINT TO THE BEGINNING OF THE ENTRY SHIFT+HOME
SELECT FROM THE INSERTION POINT TO THE END OF THE ENTRY SHIFT+END
SELECT OR UNSELECT ONE CHARACTER TO THE LEFT SHIFT+LEFT ARROW ( )
SELECT OR UNSELECT ONE CHARACTER TO THE RIGHT SHIFT+RIGHT ARROW ( )
SELECT OR UNSELECT ONE WORD TO THE LEFT
CTRL+SHIFT+LEFT ARROW (
)
SELECT OR UNSELECT ONE WORD TO THE RIGHT
CTRL+SHIFT+RIGHT ARROW
( )
KEYS FOR WORKING WITH MENUS
DISPLAY A SHORTCUT MENU THAT SHOWS A LIST OF COMMANDS
RELEVANT TO THE SELECTED OBJECT
SHIFT+F10
DISPLAY THE PROGRAM CONTROL MENU ALT+SPACEBAR
SELECT THE NEXT OR PREVIOUS MENU COMMAND
DOWN ARRO OR UP ARROW
or
SWITCH BETWEEN A SUBMENU AND ITS MAIN MENU
LEFT ARROW OR RIGHT
ARROW or
KEYS FOR WORKING WITH TOOLBARS
MAKE THE MENU BAR ACTIVEF F10
SELECT THE NEXT OR PREVIOUS TOOLBAR ON THE ACTIVE TOOLBAR
CTRL+TAB OR
CTRL+SHIFT+TAB
OPEN THE SELECTED MENU ENTER
PERFORM THE ACTION ASSIGNED TO THE SELECTED BUTTON ENTER
SELECT AN OPTION IN A DROP-DOWN LIST BOX OR IN A DROP-DOWN MENU ON A
BUTTON TO MOVE THROUGH THE OPTIONS, THEN ENTER TO SELECT THE OPTION
THE ARROW KEYS
SLIDE SHOW CONTROLS
ADVANCE TO THE NEXT SLIDE
N, ENTER, OR THE SPACEBAR OR CLICK
THE MOUSE
RETURN TO THE PREVIOUS SLIDE P OR BACKSPACE
GO TO SLIDE <NUMBER> <NUMBER>+ENTER
DISPLAY A BLACK SCREEN, OR RETURN TO THE SLIDE SHOW FROM A BLACK SCREEN B
DISPLAY A WHITE SCREEN, OR RETURN TO THE SLIDE SHOW FROM A WHITE SCREEN W
STOP OR RESTART AN AUTOMATIC SLIDE SHOW S
END A SLIDE SHOW ESC

29. 28
ERASE ON SCREEN ANNOTATIONS E
GO TO NEXT HIDDEN SLIDE H
SET NEW TIMINGS WHILE REHEARSING T
USE ORIGINAL TIMINGS WHILE REHEARSING O
USE MOUSE CLICK TO ADVANCE WHILE REHEARSING M
RETURN TO THE FIRST SLIDE
BOTH MOUSE BUTTON FOR 2
SECONDS
CHANGE THE POINTER TO A PEN CTRL+P
CHANGE THE PEN TO A POINTER CTRL+A
HIDE THE POINTER AND BUTTON TEMPORARILY CTRL+H
HIDE THE POINTER AND BUTTON ALWAYS CTRL+L
DISPLAY THE SHORTCUT MENU
SHIFT+F10 OR RIGHT
CLICK
TIP. YOU CAN PRESS F1 DURING A SLIDE SHOW TO SEE A LIST OF CONTROLS.
IN PAGE – KEY BOARD SHORTCUTS
CREATE MOVEMENT AND TEXT SELECTION
PREVIOUS CHARACTER LEFT ARROW
NEXT CHARACTER RIGHT ARROW
PREVIOUS WORD CTRL+LEFT ARROW
NEXT WORD CTRL+RIGHT ARROW
PREVIOUS LINE UP ARROW
NEXT LINE DOWN ARROW
TOP OF PREVIOUS TEXTBOX ALT+UP ARROW
TOP OF NEXT TEXTBOX ALT+DOWN ARROW
TOP OF PARAGRAPH CTRL+UP ARROW
TOP OF NEXT PARAGRAPH CTRL+DOWN ARROW
BEGINNING OF LINE HOME
END OF LINE END
BEGINNING OF STORY CTRL+HOME
END OF STORY CTRL+END
SELECT WORD DOUBLE CLICK
SELECT PARAGRAPH TRIPLE CLICK
SHIFT PRESSED WITH ABOVE KEYS SELECTS THE TEXT TILL CARET POSITION
TEXT EDITING
TOGGLE ENGLISH AND URDU CTRL+SPACE
DELETE PREVIOUS CHARACTER BACKSPACE
DELETE PREVIOUS WORD CTRL+BACKSPACE
DELETE NEXT CHARACTER DEL
DELETE NEXT WORD CTRL+D
CUT CTRL+X OR SHIFT+DEL
COPY CTRL+C, OR CTRL+INSET
PASTE CTRL+V, OR SHIFT+INSERT
UNDO PREVIOUS OPERATION ALT+BACKSPACE, CTRL+Z
SELECT ALL CTRL+A
FIND TEXT CTRL+F
REPLACE TEXT CRTL+R
TEXT FORMATTING

30. 29
BOLD CTRL+B
ITALICS CTRL+I
LEFT ALIGNMENT CTRL+ALT+L
RIGHT ALIGNMENT CTRL+ALT+R
CENTER ALIGNMENT CTRL+ALT+C
JUSTIFIED CTRL+ALT+J
FULL JUSTIFIED CTRL+ALT+F
TOGGLE TEXT AND TAB MODES CTRL+ALT+T
DEFINE STYLE SHEETS CTRL+T
CHARACTER FORMAT CTRL+H
PARAGRAPH FORMAT CTRL+G
INCREASE CHARACTER SPACING CTRL+F5
DECREASE CHARACTER SPACING CTRL+F6
BASELINE SHIFT UP CTRL+F7
BASELINE SHIFT DOWN CTRL+F8
DECREASE FONT SIZE CTRL+F9
INCREASE FONT SIZE CTRL+F10
PAGE MOVEMENT
SCROLL PAGE UP PAGE UP
SCROLL PAGE DOWN PAGE DOWN
CROLL PAGE LEFT CTRL+PAGE UP
SCROLL PAGE RIGHT CTRL+PAGE DOWN
SCROLL PAGE UP BY ONE LINE SHIFT+PAGE UP
SCROLL PAGE DOWN BY ONE LINE SHIFT+PAGE DOWN
SCROLL PAGE LEFT BY ONE LINE CTRL+SHIFT+PAGE UP
SCROLL PAGE RIGHT BY ONE LINE CTRL+SHIFT+PAGE DOWN
PAGE CHANGE
PREVIOUS PAGE ALT+PAGE UP
NEXT PAGE ALT+PAGE DOWN
FIRST PAGE ALT+HOME
LAST PAGE ALT+END
TOGGLE MASTER AND DOCUMENT PAGES ALT+ENTER
PAGE EDITING
DELETE PAGE ALT+DELETE
INSERT PAGE ALT+INSERT
SELECTED OBJECTS MODIFICATION
SELECT ALL OBJECTS CTRL+A
SELECT / DESELECT MULTIPLE OBJECTS SHIFT+MOUSE CLICK
DELETE DELETE
CUT CTRL+X
COPY CTRL+C
PASTE CTRL+V
UNDO PREVIOUS OPERATION CTRL+Z, ALT+BACKSPACE
MOVE SELECTED OBJECTS ARROW KEYS
SMALL MOVEMENT CTRL+ARROW KEYS
MOVE SELECTION POINT ARROW KEYS WITH MOUSE
DOWN
SMALL MOVEMENT OF OBJECTS CTRL+ARROW KEYS WITH
MOUSE
CONSTRAIN MOVEMENT VERTICALLY/HORIZONTALLY SHIFT WHILE MOVING OBJECTS

31. 30
MOVE OBJECTS TO ORIGINAL POSITION ESCAPE WHILE MOVING
OBJECTS
MAKE OBJECT TO SQUARE OR CIRCLE SHIFT WHILE MODIFYING AN
OBJECT
MAKE LINE AT ANY ANGLE SHIFT WHILE MODIFYING A
LINE
SELECTED PICTURES MODIFICATION
MOVE ARROW KEYS
SMALLER MOVEMENT CTRL+ARROW KEYS
DELETE DELETE
CUT CTRL+X
COPY CTRL+C
PASTE CTRL+V
VIEW CHANGE
FIT IN WINDOW F5
50% F6
ACTUAL F7
200% F8
ZOOM IN RIGHT BUTTON CLICK
ZOOM OUT SHIFT+RIGHT BUTTON CLICK
FILE OPERATIONS
CREATE A NEW DOCUMENT CTRL+N
OPEN AN EXISTING DOCUMENT CTRL+O
SAVE DOCUMENT CTRL+S
SAVE AS DOCUMENT CTRL+ALT+S
PRINT DOCUMENT CTRL+P
PRINT SETUP CTRL+ALT+P
CLOSE DOCUMENT CTRL+F4
IMPORT TEXT OR PICTURE CTRL+Y
EXPORT TEXT OR PICTURE CTRL+ALT+Y
IMPORT PICTURE DOUBLE CLICK ON PICTURE BOX
TOOL SELECTION
TEXT BOX SHIFT+F2
PICTURE BOX SHIFT+F3
ELLIPTICAL PICTURE BOX SHIFT+F4
ROUND CORNERED PICTURE BOX SHIFT+F5
GRAPHIC BOX SHIFT+F6
ELLIPTICAL GRAPHIC BOX SHIFT+F7
ROUND CORNERED GRAPHIC BOX SHIFT+F9
LINE SHIFT+F10
MISCELLANEOUS
HELP F1
SNAP TO GUIDES F9
TYPOGRAPHIC PREFERENCES F11
APPLICATION PREFERENCES ALT+F11
DOCUMENT PREFERENCES CTRL+F11
GO TO THE LAST EDITED ITEM IN RIBBON F12

32. 31
GO TO PAGE SCROLL IN STATUS BAR ALT+F12
GO TO THE VIEW IN STATUS BAR CTRL+F12
ABORT CURRENT IMPORT OF TEXT ESC
EXIT ALT+F4
TAB WITH IN A TABLE CELL CTRL+TAB
APPLICATION PREFERENCES DOUBLE CLICK ON TOOL STRIP
TYPOGRAPHIC PREFERENCES DOUBLE CLICK ON TEXT RIBBON
FORMAT GUIDES DOUBLE CLICK ON RULERS
RESET RULLER ORIGIN DOUBLE CLICK ON ORIGINAL BOX
PAGE SCROLL CTRL+LEFT BUTTON CLICK
CREATE OBJECT WITH HANDLES (FOR TEXT, TITLE AND PICTURE
BOXES)
DOUBLE CLICK ON THE TOOL
OPEN FILES FROM FILE MANAGER DRAG DROP INPAGE FILE
IMPORT PICTURES FROM FILE MANAGER IF A PICTURE BOX IS
ACTIVE
DRAG DROP PICTURE FILE
IMPORT TEXT FROM FILE MANAGER IF A PICTURE BOX IS ACTIVE DRAG DROP TEXT FILE
SHORT COMMAND ARTIST
FILE MENU
TO OPEN A NEW CTRL+N
TO OPEN A PREVIOUS DOCUMENT CTRL+O
TO SAVE CTRL+S
SAVE AS F12
TO PRINT CTRL+P
EXPORT CTRL+E
EXIT ALT+F4
EDIT MENU
UNDO CTRL+Z
DELETE DELETE
CUT CTRL+X
COPY CTRL+C
PASTE CTRL+V
PASTE INTO INS
DUPLICATE CTRL+D
EDIT SHIFT+ENTER
SELECT ALL CTRL+A
VIEW
FIT IN WINDOW CTRL+W
ZOOM 100% CTRL+1
ZOOM IN CTRL+GREY(+)
ZOOM OUT CTRL+GREY ( )
ZOOM ON SELECTION CTRL+U
HIDE SELECTION CTRL+H
SHOW ALL CTRL+W
SNAP TO GRID CTRL+Y
REDRAW NOW CTRL+R
INSERT
TEXT CTRL+T
GRAPHIC CTRL+G
BACKGROUND GRAPHIC CTRL+B

33. 32
FILL CTRL+F
OBJECT
MOVE UP ALT+GREY+(NUMERIC KEY
PAD)
MOVE BACK ALT+GREY ( )
MAXIMIZE CTRL+M
LOCK CTRL+L
UNLOCK CTRL+K
NTERNET COMMANDS
Shortcut Description
F2 Edit the selected cell.
F3 After a name has been created F3 will paste names.
F4
Repeat last action. For example, if you changed the color of text in
another cell pressing F4 will change the text in cell to the same color.
F5 Go to a specific cell. For example, C6.
F7 Spell check selected text or document.
F11 Create chart from selected data.
Ctrl + Shift + ; Enter the current time.
Ctrl + ; Enter the current date.
Alt + Shift + F1 Insert New Worksheet.
Alt + Enter
While typing text in a cell pressing Alt + Enter will move to the next line
allowing for multiple lines of text in one cell.
Shift + F3 Open the Excel formula window.
Shift + F5 Bring up search box.
Ctrl + A Select all contents of the worksheet.
Ctrl + B Bold highlighted selection.
Ctrl + I Italic highlighted selection.
Ctrl + K Insert link.
Ctrl + U Underline highlighted selection.
Ctrl + 1 Change the format of selected cells.
Ctrl + 5 Strikethrough highlighted selection.
Ctrl + P Bring up the print dialog box to begin printing.
Ctrl + Z Undo last action.
Ctrl + F3 Open Excel Name Manager.
Ctrl + F9 Minimize current window.
Ctrl + F10 Maximize currently selected window.
Ctrl + F6 Switch between open workbooks or windows.
Ctrl + Page up Move between Excel work sheets in the same Excel document.
Ctrl + Page down Move between Excel work sheets in the same Excel document.
Ctrl + Tab Move between Two or more open Excel files.

34. 33
Alt + = Create a formula to sum all of the above cells
Ctrl + ' Insert the value of the above cell into cell currently selected.
Ctrl + Shift +! Format number in comma format.
Ctrl + Shift + $ Format number in currency format.
Ctrl + Shift + # Format number in date format.
Ctrl + Shift + % Format number in percentage format.
Ctrl + Shift + ^ Format number in scientific format.
Ctrl + Shift + @ Format number in time format.
Ctrl + Arrow key Move to next section of text.
Ctrl + Space Select entire column.
Shift + Space Select entire row.
Ctrl + - Delete the selected column or row.
Ctrl + Shift + = Insert a new column or row.
Ctrl + Home Move to cell A1.
Ctrl + ~ Switch between showing Excel formulas or their values in cells