The document provides instructions on how to create tables in Microsoft Access. It discusses the benefits of storing data in tables and using relationships between tables. It explains how to create a new table by designing it from scratch, using a template, or importing/linking from an external data source. The key steps covered are setting a table's fields and their data types, primary key, and other properties. Setting these properly is important for organizing the data and enabling relationships between tables.
ECDL module 5: using databases [To be continued] Hassan Ayad
Using Databases provides an overview of key concepts for understanding and working with databases. It discusses what databases are and how they are organized with tables, records, and fields. Common database uses like airline booking systems, government records, and bank accounts are also covered. The document reviews how to create and design tables with fields, set primary keys and indexes, and establish relationships between tables. It also explains how to enter and retrieve data, apply filters, and create queries to extract and analyze information from a database.
Module 5 - Using Databases
This module enables candidates to understand some of the main concepts of databases and demonstrate the ability to use a database application. This includes creating and modifying tables, queries, forms and reports, and preparing outputs ready for distribution, as well as learning to relate tables and to retrieve and manipulate information from a database by using query and sort tools.
On completion of this module each candidate will be able to:
• Understand what a database is and how it is organised and operated
• Create a simple database and view the database content in various modes
• Create a table, define and modify fields and their properties; enter and edit data in a table
• Sort and filter a table or form; create, modify and run queries to retrieve specific information from a database
• Understand what a form is and create a form to enter, modify and delete records and data in records
• Create routine reports and prepare outputs ready for distribution
A database allows users to store and organize data in a computer system. It is composed of four objects: queries, forms, tables, and reports. Tables store all the data in rows and columns. Forms are used for entering, viewing, and modifying records. Queries allow users to search for and compile data from one or more tables. Reports present data in a printable format.
This document provides an overview of creating and managing database tables in Microsoft Access 2007. The key points covered are:
1. Organizing data into tables with fields and assigning data types is an important first step when creating an Access database.
2. Tables can be created, modified and saved using tools on the ribbon interface. Data is entered into tables in Datasheet View.
3. Common tasks like adding records, deleting records, printing and changing views between Design and Datasheet modes are described.
This document provides an overview of building a database in Microsoft Access 2007. It discusses planning the database structure, deciding on a purpose, listing the data to store, and the main parts of database design like fields, tables, primary keys, and data types. It also covers creating relationships between tables, using queries to extract data, and includes self-assessment quizzes to test the reader's understanding.
The document discusses how to create and manage a simple movie database using Microsoft Access. It defines key database concepts like tables, records, fields and primary keys. It then provides step-by-step instructions on how to use Access to create tables for movies and directors, define fields, enter record data, and view records using forms.
The document discusses how to add new fields to forms in the Form Designer tool. It explains that new fields can be created if existing fields in the database do not meet needs. It provides details on selecting existing fields from a dropdown list, and on creating different types of new fields like text, numeric, date, and logical fields. It indicates that new fields can be customized and up to 254 fields can be added to each database.
The document provides instructions on how to create tables in Microsoft Access. It discusses the benefits of storing data in tables and using relationships between tables. It explains how to create a new table by designing it from scratch, using a template, or importing/linking from an external data source. The key steps covered are setting a table's fields and their data types, primary key, and other properties. Setting these properly is important for organizing the data and enabling relationships between tables.
ECDL module 5: using databases [To be continued] Hassan Ayad
Using Databases provides an overview of key concepts for understanding and working with databases. It discusses what databases are and how they are organized with tables, records, and fields. Common database uses like airline booking systems, government records, and bank accounts are also covered. The document reviews how to create and design tables with fields, set primary keys and indexes, and establish relationships between tables. It also explains how to enter and retrieve data, apply filters, and create queries to extract and analyze information from a database.
Module 5 - Using Databases
This module enables candidates to understand some of the main concepts of databases and demonstrate the ability to use a database application. This includes creating and modifying tables, queries, forms and reports, and preparing outputs ready for distribution, as well as learning to relate tables and to retrieve and manipulate information from a database by using query and sort tools.
On completion of this module each candidate will be able to:
• Understand what a database is and how it is organised and operated
• Create a simple database and view the database content in various modes
• Create a table, define and modify fields and their properties; enter and edit data in a table
• Sort and filter a table or form; create, modify and run queries to retrieve specific information from a database
• Understand what a form is and create a form to enter, modify and delete records and data in records
• Create routine reports and prepare outputs ready for distribution
A database allows users to store and organize data in a computer system. It is composed of four objects: queries, forms, tables, and reports. Tables store all the data in rows and columns. Forms are used for entering, viewing, and modifying records. Queries allow users to search for and compile data from one or more tables. Reports present data in a printable format.
This document provides an overview of creating and managing database tables in Microsoft Access 2007. The key points covered are:
1. Organizing data into tables with fields and assigning data types is an important first step when creating an Access database.
2. Tables can be created, modified and saved using tools on the ribbon interface. Data is entered into tables in Datasheet View.
3. Common tasks like adding records, deleting records, printing and changing views between Design and Datasheet modes are described.
This document provides an overview of building a database in Microsoft Access 2007. It discusses planning the database structure, deciding on a purpose, listing the data to store, and the main parts of database design like fields, tables, primary keys, and data types. It also covers creating relationships between tables, using queries to extract data, and includes self-assessment quizzes to test the reader's understanding.
The document discusses how to create and manage a simple movie database using Microsoft Access. It defines key database concepts like tables, records, fields and primary keys. It then provides step-by-step instructions on how to use Access to create tables for movies and directors, define fields, enter record data, and view records using forms.
The document discusses how to add new fields to forms in the Form Designer tool. It explains that new fields can be created if existing fields in the database do not meet needs. It provides details on selecting existing fields from a dropdown list, and on creating different types of new fields like text, numeric, date, and logical fields. It indicates that new fields can be customized and up to 254 fields can be added to each database.
There are several tabs and menu options that provide access to different types of records in list views. List views display records in columns and rows, and allow users to add, view, and edit individual records. Users can customize list views by adjusting options like the number of records displayed per page and which columns to include. Filters can be applied to lists using operators like wildcards and relational symbols to view subsets of records.
The Ribbon in Microsoft Excel 2010 organizes commands across several tabs including Home, Insert, Page Layout, Formulas, Data, Review, and View. The Home Tab contains formatting tools for text, cells, and basic spreadsheet elements. The Insert Tab is used to add pictures, clip art, headers and footers. The Page Layout Tab adjusts page margins and orientation. The Formulas Tab houses mathematical functions. The Data Tab facilitates sorting, filtering, analyzing and grouping large datasets. The Review Tab checks spelling, enables track changes and notes. The View Tab alters the document view with options like freezing panes and hiding cells.
This document provides an overview of word processing and Microsoft Word. It discusses the basic components of the Word interface including the title bar, menu bar, toolbars, ruler, text area, scroll bars, and status bar. It also covers creating, viewing, saving, editing, formatting, and printing documents in Word as well as using comments. The document is intended as a tutorial or instruction manual on using Word.
How to create lists in millennium july 2011nybglibrary
Millennium allows users to create lists from records in the catalog. Users can search and store bibliographic, check-in, item, order, or patron records. The document provides step-by-step instructions for constructing searches, saving records to a list, sorting the list, and exporting it as a text file for use in a spreadsheet. Fields available for searching vary depending on the record type selected. Authorization may be required to create lists.
The document provides guidance on working with relational databases in Microsoft Access. It explains that a database stores organized data in tables, with each table containing records made up of related fields. Access is a relational database that links tables through shared fields. The document outlines how to work with tables and forms in Access, including entering, editing, sorting, and filtering data, as well as using queries to search the data and reports to output it. Formatting options are also demonstrated to enhance the appearance of datasheets.
This document provides instructions on using fields in LibreOffice documents. It discusses using document properties to hold metadata and information that changes, other fields to hold changing information, AutoText to insert fields, defining custom number ranges, automatic cross-references, fields in headers and footers, and conditional content with fields. The document also provides tips and tricks for working with fields.
MS Access allows users to create and manage databases. A database contains tables which store records with fields of different data types. Queries can extract specific information from tables. Forms and reports present data to users. Relational databases store related tables and allow combining data through common fields. Users can create tables, queries, forms and reports in Access to enter, organize and present data.
Xml For Dummies Chapter 16 Xml And Forms it-slideshares.blogspot.comphanleson
This document provides an overview of different methods for creating XML forms, including XForms and InfoPath. It discusses:
1) XForms, an XML format for defining forms and capturing user input as XML data. XForms allows separation of presentation and content and easier validation and processing compared to HTML forms.
2) InfoPath, a Microsoft application that allows visually designing XML forms based on an XML Schema. Form data can be exported to other applications like Excel.
3) How to automatically generate an InfoPath form template based on an existing XML Schema to easily collect structured XML data.
This report provides an overview of designated substance survey information, including the location ID or AO number, building description, survey date, company that completed the survey, inspection priority, indication of any hazardous materials present, a PDF of the original survey document, and any comments. The information can be filtered by location ID or AO number, building description, and detachment location to view customized results.
Forms in MS Access allow for easier data entry and editing of individual records compared to tables. Information entered into a form is automatically added to the associated database table. The Form Wizard guides users to select fields from one or more tables to include in a new form, set the form layout, and automatically generates a form to view and edit data. Various form navigation and editing tools are available to enter, view, and modify records.
The document discusses designing databases and the key concepts involved. It explains that before creating a database, it is important to design a conceptual model or "blueprint" that defines the logical relationships and structure of the data independently of specific database or software considerations. This conceptual model should satisfy both current and future information needs. The document then provides examples of how data for an airline reservation system or library could be organized across multiple logically related tables that are interlinked through primary and foreign keys.
This document provides an overview of Microsoft Excel. It discusses that Excel is a spreadsheet application used to organize data into tables and perform calculations. Key points covered include:
- Excel uses a grid of rows and columns to display data in worksheets.
- Common tasks in Excel include entering data, formatting cells, adjusting worksheet layout, printing, using formulas and functions, and creating charts and pivot tables.
- Advanced features include conditional formatting, comments, grouping worksheets, and sharing workbooks with other users.
The document provides an introduction to Microsoft Excel. It discusses that Excel is a program used to create electronic spreadsheets and organize data. Within Excel, users can perform calculations and create charts. It also discusses the basic layout of an Excel workbook including worksheets, rows, columns, and cells. Various Excel functions are also introduced such as SUM, IF, COUNT, LEFT, and NOW. Formatting options like fonts, borders, and conditional formatting are also covered.
This document provides an overview of working with multiple tables in SQL, including topics like joins, aliases, inner joins, outer joins, and joining more than two tables. It discusses how joins interact with the relational database structure and ERD diagrams. It provides examples of different join types and how they handle discrepancies in the data. It also covers adding calculations to queries using functions like COUNT and aggregate functions. The document uses the sample sTunes database to demonstrate various SQL queries and joins.
A table of authorities lists references in a legal document such as cases, statutes, rules, treatises, and constitutional provisions. Microsoft Word assists in generating a table of authorities by searching a document for commonly used legal citations and organizing them by category with their corresponding page numbers. The process involves marking all citations in the document by category which Word then uses to automatically generate the table of authorities in the desired location. The table of authorities can be revised by editing the hidden field codes that Word inserts for each entry.
Create an index and update an index in wordRaghu nath
This document provides instructions for creating, updating, and editing an index in Microsoft Word. It explains that an index lists terms and topics from a document along with the pages they appear on. To create an index, you first mark index entries throughout the text by selecting words or phrases. You then choose an index design and build the finished index, which automatically collects and sorts all marked entries. The document outlines how to mark index entries, create the index, and then update, edit, or delete entries as needed.
Spreadsheets allow users to enter data into a table with rows and columns and perform calculations automatically. Formulas and functions can be used to calculate values within cells. Data can be sorted, charts can be created from cell ranges, and cells or ranges of cells can be moved or copied.
Here are the steps to merge the data files:
1. Open the file Student_1 containing information on the first 5 students.
2. Go to Data > Merge Files > Add Cases.
3. Select the file Student_2 containing information on the additional 3 students.
4. The cases from Student_1 will be merged with the cases from Student_2.
5. Save the merged file as Student.
6. Open the file Student.
7. Go to Data > Merge Files > Add Variables.
8. Select the file Student_3 containing the Marks variable.
9. The variables from Student_3 will be added to the cases in Student.
Microsoft Access is a database management system from Microsoft that combines a relational database engine with graphical user interface tools. It allows users to create and manage databases, tables, queries, forms, and reports. Key features include adding, editing, organizing, and sharing data; creating tables in Datasheet or Design view; adding lookup fields; creating and using queries; setting table and field properties; filtering and sorting data; and importing or exporting data.
The document provides an introduction to Microsoft Access and describes its main components and functions. It explains that an Access database contains tables which organize data into fields and records. The four main components of an Access database are tables, forms, queries, and reports. Tables store the raw data, forms provide a user interface to view and enter table data, queries search and filter table data, and reports format table data for printing. The document also provides step-by-step instructions for creating an empty Access database and sample table.
There are several tabs and menu options that provide access to different types of records in list views. List views display records in columns and rows, and allow users to add, view, and edit individual records. Users can customize list views by adjusting options like the number of records displayed per page and which columns to include. Filters can be applied to lists using operators like wildcards and relational symbols to view subsets of records.
The Ribbon in Microsoft Excel 2010 organizes commands across several tabs including Home, Insert, Page Layout, Formulas, Data, Review, and View. The Home Tab contains formatting tools for text, cells, and basic spreadsheet elements. The Insert Tab is used to add pictures, clip art, headers and footers. The Page Layout Tab adjusts page margins and orientation. The Formulas Tab houses mathematical functions. The Data Tab facilitates sorting, filtering, analyzing and grouping large datasets. The Review Tab checks spelling, enables track changes and notes. The View Tab alters the document view with options like freezing panes and hiding cells.
This document provides an overview of word processing and Microsoft Word. It discusses the basic components of the Word interface including the title bar, menu bar, toolbars, ruler, text area, scroll bars, and status bar. It also covers creating, viewing, saving, editing, formatting, and printing documents in Word as well as using comments. The document is intended as a tutorial or instruction manual on using Word.
How to create lists in millennium july 2011nybglibrary
Millennium allows users to create lists from records in the catalog. Users can search and store bibliographic, check-in, item, order, or patron records. The document provides step-by-step instructions for constructing searches, saving records to a list, sorting the list, and exporting it as a text file for use in a spreadsheet. Fields available for searching vary depending on the record type selected. Authorization may be required to create lists.
The document provides guidance on working with relational databases in Microsoft Access. It explains that a database stores organized data in tables, with each table containing records made up of related fields. Access is a relational database that links tables through shared fields. The document outlines how to work with tables and forms in Access, including entering, editing, sorting, and filtering data, as well as using queries to search the data and reports to output it. Formatting options are also demonstrated to enhance the appearance of datasheets.
This document provides instructions on using fields in LibreOffice documents. It discusses using document properties to hold metadata and information that changes, other fields to hold changing information, AutoText to insert fields, defining custom number ranges, automatic cross-references, fields in headers and footers, and conditional content with fields. The document also provides tips and tricks for working with fields.
MS Access allows users to create and manage databases. A database contains tables which store records with fields of different data types. Queries can extract specific information from tables. Forms and reports present data to users. Relational databases store related tables and allow combining data through common fields. Users can create tables, queries, forms and reports in Access to enter, organize and present data.
Xml For Dummies Chapter 16 Xml And Forms it-slideshares.blogspot.comphanleson
This document provides an overview of different methods for creating XML forms, including XForms and InfoPath. It discusses:
1) XForms, an XML format for defining forms and capturing user input as XML data. XForms allows separation of presentation and content and easier validation and processing compared to HTML forms.
2) InfoPath, a Microsoft application that allows visually designing XML forms based on an XML Schema. Form data can be exported to other applications like Excel.
3) How to automatically generate an InfoPath form template based on an existing XML Schema to easily collect structured XML data.
This report provides an overview of designated substance survey information, including the location ID or AO number, building description, survey date, company that completed the survey, inspection priority, indication of any hazardous materials present, a PDF of the original survey document, and any comments. The information can be filtered by location ID or AO number, building description, and detachment location to view customized results.
Forms in MS Access allow for easier data entry and editing of individual records compared to tables. Information entered into a form is automatically added to the associated database table. The Form Wizard guides users to select fields from one or more tables to include in a new form, set the form layout, and automatically generates a form to view and edit data. Various form navigation and editing tools are available to enter, view, and modify records.
The document discusses designing databases and the key concepts involved. It explains that before creating a database, it is important to design a conceptual model or "blueprint" that defines the logical relationships and structure of the data independently of specific database or software considerations. This conceptual model should satisfy both current and future information needs. The document then provides examples of how data for an airline reservation system or library could be organized across multiple logically related tables that are interlinked through primary and foreign keys.
This document provides an overview of Microsoft Excel. It discusses that Excel is a spreadsheet application used to organize data into tables and perform calculations. Key points covered include:
- Excel uses a grid of rows and columns to display data in worksheets.
- Common tasks in Excel include entering data, formatting cells, adjusting worksheet layout, printing, using formulas and functions, and creating charts and pivot tables.
- Advanced features include conditional formatting, comments, grouping worksheets, and sharing workbooks with other users.
The document provides an introduction to Microsoft Excel. It discusses that Excel is a program used to create electronic spreadsheets and organize data. Within Excel, users can perform calculations and create charts. It also discusses the basic layout of an Excel workbook including worksheets, rows, columns, and cells. Various Excel functions are also introduced such as SUM, IF, COUNT, LEFT, and NOW. Formatting options like fonts, borders, and conditional formatting are also covered.
This document provides an overview of working with multiple tables in SQL, including topics like joins, aliases, inner joins, outer joins, and joining more than two tables. It discusses how joins interact with the relational database structure and ERD diagrams. It provides examples of different join types and how they handle discrepancies in the data. It also covers adding calculations to queries using functions like COUNT and aggregate functions. The document uses the sample sTunes database to demonstrate various SQL queries and joins.
A table of authorities lists references in a legal document such as cases, statutes, rules, treatises, and constitutional provisions. Microsoft Word assists in generating a table of authorities by searching a document for commonly used legal citations and organizing them by category with their corresponding page numbers. The process involves marking all citations in the document by category which Word then uses to automatically generate the table of authorities in the desired location. The table of authorities can be revised by editing the hidden field codes that Word inserts for each entry.
Create an index and update an index in wordRaghu nath
This document provides instructions for creating, updating, and editing an index in Microsoft Word. It explains that an index lists terms and topics from a document along with the pages they appear on. To create an index, you first mark index entries throughout the text by selecting words or phrases. You then choose an index design and build the finished index, which automatically collects and sorts all marked entries. The document outlines how to mark index entries, create the index, and then update, edit, or delete entries as needed.
Spreadsheets allow users to enter data into a table with rows and columns and perform calculations automatically. Formulas and functions can be used to calculate values within cells. Data can be sorted, charts can be created from cell ranges, and cells or ranges of cells can be moved or copied.
Here are the steps to merge the data files:
1. Open the file Student_1 containing information on the first 5 students.
2. Go to Data > Merge Files > Add Cases.
3. Select the file Student_2 containing information on the additional 3 students.
4. The cases from Student_1 will be merged with the cases from Student_2.
5. Save the merged file as Student.
6. Open the file Student.
7. Go to Data > Merge Files > Add Variables.
8. Select the file Student_3 containing the Marks variable.
9. The variables from Student_3 will be added to the cases in Student.
Microsoft Access is a database management system from Microsoft that combines a relational database engine with graphical user interface tools. It allows users to create and manage databases, tables, queries, forms, and reports. Key features include adding, editing, organizing, and sharing data; creating tables in Datasheet or Design view; adding lookup fields; creating and using queries; setting table and field properties; filtering and sorting data; and importing or exporting data.
The document provides an introduction to Microsoft Access and describes its main components and functions. It explains that an Access database contains tables which organize data into fields and records. The four main components of an Access database are tables, forms, queries, and reports. Tables store the raw data, forms provide a user interface to view and enter table data, queries search and filter table data, and reports format table data for printing. The document also provides step-by-step instructions for creating an empty Access database and sample table.
This document provides an introduction and overview of key concepts in Microsoft Excel including worksheets, cells, formatting, formulas, functions, charts, and pivot tables. It explains how to create and manage worksheets, format cells, perform calculations with formulas and functions, create charts to visualize data, build pivot tables to summarize and filter data, and consolidate data across multiple worksheets. Examples and step-by-step instructions are provided for common Excel tasks like renaming sheets, merging cells, using arithmetic and logical operators in formulas, and linking worksheets to consolidate data.
Lesson Four Setting Up Tables And Fieldsguevarra_2000
This document provides instructions for setting up tables and fields in Microsoft Access 2007. It discusses naming and creating tables, adding and modifying fields, and setting field data types. Key steps include renaming the default table, adding new tables, naming and adding fields in datasheet and design views, setting data types from the ribbon or in design view, and moving, deleting, and opening/closing fields and tables. The document is a tutorial for beginners on how to structure and organize information in an Access 2007 database.
This document provides an overview of creating and managing database objects in Microsoft Access. It discusses:
1) The basic database objects like tables, queries, forms and reports and how they are used to store and display data.
2) How to create tables, set primary keys, add and modify fields, and create relationships between tables.
3) How to create other database objects like queries, forms and reports and customize their layout and formatting.
This document provides an overview of the Home tab and External Data tab in Microsoft Access. It discusses datasheet view and how to create and modify tables in both datasheet and design view. It also covers sorting and filtering data, and explains the import and export options available in the External Data tab such as importing data from text files or exporting to Excel or SharePoint.
MS-Access Tables Forms Queries Reports.pptJoselitoTan2
This document provides an introduction to Microsoft Access and discusses its key components such as tables, forms, queries, and reports. It explains that Access is a relational database application that allows users to create, maintain, and manipulate data stored in tables. The document outlines the steps to plan and design an Access database, including determining information needs, relationships between tables, and the structure of tables and fields. It also describes how to create tables, enter and format data, and filter and sort records. Forms and queries are introduced as tools to interface with and extract data from tables.
This document provides an introduction to Microsoft Access and discusses its key components such as tables, forms, queries, and reports. It explains that Access is a relational database application that allows users to create, maintain, and manipulate data stored in tables. The document outlines the steps to plan and design an Access database, including determining information needs, relationships between tables, and the structure of tables and fields. It also describes how to create tables, enter and format data, and filter and sort records. Forms and queries are introduced as tools to interface with and extract data from tables.
MS-Access Tables Forms Queries Reports.pptwondmhunegn
This document provides an introduction to Microsoft Access and its key components: tables, forms, queries, and reports. It explains that Access is a relational database application that allows users to create and maintain database tables with tools to define, construct, and manipulate data. The document outlines the basic functions of tables, forms, queries, and reports and how to design each component to structure, enter, display, and extract data from an Access database.
Module 08 Access & Use Database Application.pptxEsubalew21
This module covers how to create and manage database objects in Microsoft Access, including tables, queries, forms, and reports. It discusses how to create a database file and add tables to define fields and set properties. It also explains how to create relationships between tables by setting primary keys and foreign keys. The module teaches how to modify existing database objects, such as adding or removing fields from tables, and changing data types and field sizes.
This document provides an overview and introduction to Microsoft Access 2007. It discusses what a database is and how Access allows users to create computerized databases. It describes the basic Access interface elements like the navigation pane, ribbon, and views. It also introduces some common Access objects like tables, queries, forms, reports, macros and modules. The second half of the document focuses on creating and working with tables, including adding fields, assigning data types, setting field properties, and creating lookup columns to relate tables.
This document provides steps for creating a new table in Microsoft Access:
1. Click Create Table in Design View to define the fields, data types, and properties for each field.
2. Specify a primary key field that uniquely identifies each record in the table.
3. Save and name the new table, which has now been successfully created.
This document defines key terminology used in Tableau, a powerful data visualization tool. It provides definitions for over 30 common terms including dimension, alias, bookmark, calculated field, filters shelf, levels of detail expression, marks, pages shelf, and rows shelf. It explains how these terms relate to building views of data in Tableau by dragging fields onto shelves and customizing visualizations.
The document introduces Oracle Template Builder, which allows users to easily create RTF templates for Oracle XML Publisher. It provides functions like inserting data fields, tables, forms and charts from an XML data source. The quick tutorial walks through creating a basic template for an outstanding customer balance letter using sample XML data, including inserting fields, previewing the template, building a repeating table, and inserting a chart. It highlights new features in versions 5.6.2 and 5.5 like XML schema support, drag-and-drop field insertion, and extracting translations.
The document provides instructions for creating tables in Microsoft Access 2010 using Table Design view. It describes how to define fields, data types, primary keys and field properties before entering data. Additional methods like creating a lookup field using the Lookup Wizard and freezing columns for data entry are also outlined. The summary provides the essential steps to set up a table structure and enter data.
This document provides information on using Microsoft Access to create and manage databases. It discusses how to organize data into tables with fields, enter and modify records, and extract subsets of data. It also covers creating forms, reports, queries and relationships between tables. The document provides step-by-step instructions on how to create an example database with tables, enter sample records, modify fields, add and delete records, and create queries to search the database. It discusses best practices for naming fields and field types as well as primary keys.
PPT On MS-Access 2007 | Full Concepts |Umesh Kumar
Microsoft Access is a database management system that allows information to be stored, organized, and manipulated in tables. Information is held in tables that can be linked, and specific information can be retrieved by running queries. Results of queries and organized data can be presented using reports and forms provide easy input of data and criteria for queries.
Microsoft Access is a powerful program for creating and managing databases. It allows users to construct tables with fields and records to organize data. Users can view and manipulate this data in a table or in alternate views like forms and reports. Forms present data from tables in a graphical interface, allowing users to easily add, update and delete records. Reports take the data and present it in a printed format designed by the user. Overall, Microsoft Access provides tools for structuring, editing, and presenting database information in an intuitive interface.
This document provides an introduction to Microsoft Access, including key concepts like databases, tables, fields, and data types. It explains how to get started with Access by creating or opening a database. It describes how to build tables with fields and define primary keys. It also covers manipulating data in tables, creating and working with forms and reports, and switching between views like design view and datasheet view. The document serves as a tutorial for beginners to learn the basic features and functions of Microsoft Access.
B.sc i micro bio u 4 introduction to ms accessRai University
This document provides an introduction to Microsoft Access, including key concepts like databases, tables, fields, and data types. It explains how to get started with Access by creating or opening a database. It describes how to build tables with fields and define primary keys. It also covers manipulating data in tables, creating and working with forms and reports, and switching between views like design view and datasheet view. The document serves as a tutorial for beginners to learn the basic features and functionality of the MS Access program for creating and managing databases.
20 Microsoft 365 Productivity Tips - Minnesota M365 User Group - 2021/06/14Thomas Duff
- The document provides 20 productivity tips related to Microsoft 365 from presenters Christian Buckley and Thomas Duff.
- Tips include generating PowerPoint presentations from Word documents, creating tabs in Teams chats, sharing emails to Teams, restoring previous versions in File Explorer, and more.
- The tips aim to showcase useful and sometimes lesser known features across the Microsoft 365 software suite to improve productivity.
Game of SharePoint Migrations: Winter Is ComingThomas Duff
The document summarizes a company's migration from their current SharePoint 2010 environment to SharePoint Online. They divided the 3300 sites and subsites into weekly groups to migrate over 29 weeks. They worked with a vendor to perform the migrations using ShareGate. They provided extensive training to prepare users and established communication channels. The migration process involved notifying sites two weeks and one week before their migration, allowing a checkout period, and then locking down the SharePoint 2010 site when complete. Some challenges included dealing with sensitive data and inactive sites. Overall the migration was a success and they have deleted over half the original sites, with the business enjoying the new SharePoint Online environment.
The Game of SharePoint Migrations: Winter Is ComingThomas Duff
This is the story of our SharePoint Migration from SP 2010 to SharePoint Online. It was presented at the Minnesota Microsoft 365 User Group meeting on 07/15/2019./
In this latest installment, Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, delivered at SharePoint Saturday Twin Cities in October 2017 with audience members voting on each round. Follow us on Twitter for future webinars and sessions where we'll share more great tips!
Office 365 Productivity Tips November 2017 November Smack-DownThomas Duff
In this latest installment, Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, delivered via webinar in November 2017 with audience members voting on each round. Follow us on Twitter for future webinars and sessions where we'll share more great tips!
Office 365 Productivity Tips February 2018 Wasatch WrangleThomas Duff
The document summarizes an event called the "Wasatch Wrangle" where Christian Buckley and Thomas Duff competed in 5 rounds of sharing Office 365 productivity tips. Christian won rounds 1, 3, and 5 based on audience votes, while Thomas won rounds 2 and 4. Overall, Christian won more rounds but Thomas received more total votes. The document provides background on the two competitors and describes the rules and results of the competition.
Office 365 Productivity Tips - August AnarchyThomas Duff
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SharePoint Lists 101 (Text)
1. 12/12/2013 Thomas Duff Page 1
SharePoint Lists 101
Contents
What Are Lists?................................................................................................................................1
What Kind of Data Can Be Stored in a List?................................................................................... 8
Single Line of Text Column......................................................................................................... 8
Multiple Lines of Text Column ..................................................................................................10
Choice Column...........................................................................................................................13
Number Column.........................................................................................................................15
Currency Column .......................................................................................................................17
Date and Time Column ..............................................................................................................19
Lookup Column......................................................................................................................... 20
Yes/No Column......................................................................................................................... 23
Person or Group Column .......................................................................................................... 24
Hyperlink or Picture Column.................................................................................................... 27
Calculated Column.................................................................................................................... 28
The Completed List....................................................................................................................... 30
Entering Data in the Columns ...................................................................................................... 33
How Do You View the Data in a List?........................................................................................... 36
What Are Lists?
Everything in SharePoint is a List. A list is what stores each separate record, or List Item, in the
SharePoint database.
This is an example of a list I put together for the Views 101 session I did last month. It’s a custom
list (I created my own fields) and lists name and address information:
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If you click on List Settings in the example above, you go to the configuration page for the list.
You see the word “List” in many different places to remind you what you’re working with:
Below the settings, it shows each of the fields, or Columns, in the list, along with the type of data
that is stored in the column:
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At the very bottom of that page, you see the various views that show your lists in different orders
and arrangements:
The Quick Launch navigation on the left side of your page shows you some of the lists you have
on your site. If you click on All Site Content, you go to a page that shows you all the lists you
have on your site:
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Libraries, while not called lists, are really just a specialized list that stores files with various
metadata fields attached to the file:
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When you click on the Create link at the top of your page that shows your lists, SharePoint
shows you the list templates you can use to create your own list. You can either use these
templates “as is”, or you can use it as a starting point to build and customize a list that has
similar functionality:
For our example, we are going to use the Custom List template. The Custom List template sets
up a “bare bones” list for you, with the expectation that you will add your own fields to create a
list that fits your business process. To create a Custom List, select the Custom List template, give
it an appropriate name, and click Create:
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SharePoint will process your requests for a few seconds:
And when it’s finished, it will show you the default view of your new list:
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What Kind of Data Can Be Stored in a List?
Single Line of Text Column
When we go to the List Settings page to look at the columns in our list, you’ll see the following:
The Title Column is created by default to give your list at least one column. In order to edit the
Title column (which is a column type called Single Line of Text), click on the column name (in
this case, the word Title). This brings you to the configuration page for that column:
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On this page, you set the name of the column and column type. Since the Title column is already
created for you, it’s already set to a Single Line of Text column type. You can change the name of
the Title field if you’d like, but you cannot delete the column or change the type.
In addition, you can add a description of the column (displayed in the default form for the list
item), whether it’s a required column, whether the column value must be unique from any other
list item, how many characters can be in the column (maximum of 255 characters for a Single
Line of Text field), and any default value you want to have in the column when a new list item is
created. When you’re done with the configuration, click OK and you go back to the page showing
all the columns in your list.
For the next few pages, we’ll create new columns of each column type so you can see the
possibilities available when you create a list.
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Multiple Lines of Text Column
A Multiple Lines of Text Column allows you to have more than the 255 characters. It also allows
for text formatting, tables, and other rich text information:
For this column type, you specify the number of text lines that should show up on the form when
creating a new list item. You can specify the type of data in the column. You have the option
restricting the column to just plain text, or you can allow for a number of rich text options such
as tables, hyperlinks, and formatted text.
11. 12/12/2013 Thomas Duff Page 11
The Append Changes to Existing Text is unique to this column type. It takes the information you
put into the column and stores it in a read-only area once you save the list item. Next time you
go into the list item to edit information, you have a blank data entry box, and the data you added
previously is shown below the data entry box on the form. This is a good say to save a trail of
information that can’t be altered by others if additional information will be entered over the life
of the list item.
The final option, Add To Default View, is found on all columns, and it specifies whether this
column should automatically be added to the default view. It’s automatically set to Yes, but you
can uncheck the box to have it not show up in the default view. If you change your mind from
Yes to No after the column is created, you would just go out to the default view and remove the
column there:
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When you save the column, the new information shows up in the list configuration page with the
other columns you’ve created. To create additional columns, click the Create Column link under
the Column list:
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Choice Column
The Choice Column allows the opportunity to give the user a list of options to select from. These
can be in either a dropdown list, radio buttons, or checkboxes:
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The Description field is filled in here so you can see how it shows up on the form when entering
data. The main information for this column includes the list of values that can be selected, what
type of choice option will they have, and whether someone will be able to enter a value that’s not
part of the choice selection:
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Number Column
The Number Column is used to store data that will be numeric:
You can set a minimum and maximum value, the number of decimal places that the number will
show, and whether the value should be treated as a percentage:
You can choose to force the value to be displayed with zero to five decimal places, or you can let
the list use the number of decimal places that are required for the value:
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Currency Column
The Currency Column is much the same as the Number column, only it will format the value as a
monetary amount:
The only difference is selecting the format of the currency amount depending on what type of
money is used:
19. 12/12/2013 Thomas Duff Page 19
Date and Time Column
The Date and Time Column is used to store calendar and clock information in a format that is
appropriate for that type of information:
You can choose to display and enter just a date value, or you can include both a date and time
component:
20. 12/12/2013 Thomas Duff Page 20
Lookup Column
The Lookup Column value is a little more complex than the other options. This allows you to use
a separate list in your site to store values that will be used like a Choice Column field. In effect,
this gives you the opportunity to have a dynamic selection of choice values that can be changed
simply by adding or removing list items from your lookup list:
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You use the first dropdown field to select what list in the current site has the values you need for
your choices. The second dropdown list shows which column in the selected list will be shown in
your form. The checkboxes below that dropdown field allow you to bring over additional
columns associated with the list item you selected in the lookup:
22. 12/12/2013 Thomas Duff Page 22
This is what those dropdown lists look like in our example:
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Yes/No Column
The Yes/No Column is very simple. It’s nothing more than a TRUE/FALSE value that displays
as a checkbox on the form. If the checkbox is selected, it’s a Yes or TRUE value. If it’s not
selected, it’s a No or a FALSE value.
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Person or Group Column
The Person or Group Column allows you to select a name from the standard People Picker
dialog box that you see in SharePoint:
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The various options allow for selection of multiple names, whether to exclude group names from
the selection list, what names should be available to the user, and how the name should be
displayed when selected:
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The Show list is interesting in that you can choose to show the person’s name or other
information, such as email address or phone number. You can also choose whether the Lync
presence indicator should be displayed to show whether they are online:
The Choose From option is also valuable, as you can restrict the population of names that can be
selected. All users would select from the address book, but you can also target one of your
SharePoint lists to use as the list of names you can choose from:
27. 12/12/2013 Thomas Duff Page 27
Hyperlink or Picture Column
The Hyperlink or Picture Column stores information as a web address (URL) attached to either
a word/phrase or a link to an image. On the form, it gives the user a place to enter various URLs
to point to web pages:
28. 12/12/2013 Thomas Duff Page 28
Calculated Column
The final option is the Calculated Column. This allows you to work with values in other columns
to show a value in the calculated column:
29. 12/12/2013 Thomas Duff Page 29
In the case above, the value in the Number Field column is added to itself, and the value is
stored as a number in this Calculated column.
30. 12/12/2013 Thomas Duff Page 30
The Completed List
Going back to the List Settings page, we can now see all the columns we’ve just created for our
list:
When you go to enter data into these columns in a form, they will by default show up in the
same order you created them. This can be a problem if you create a new column a few months
later, and it’s logically grouped with some of the columns at the top.
31. 12/12/2013 Thomas Duff Page 31
To fix this problem, you can reorder the columns in the list by clicking on the Column Ordering
link at the bottom of the list:
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You get a list of all the columns along with a dropdown numeric option to specify the list order.
Update your order to put the new field in the appropriate position and save your list. The default
form will now display the columns in the new order.
33. 12/12/2013 Thomas Duff Page 33
Entering Data in the Columns
Here is what the columns look like when we create a new list item:
34. 12/12/2013 Thomas Duff Page 34
The types of columns we created determine how the display field shows up on the form. For
instance, the Multiple Lines of Text column has the Editing Tools option on the Ribbon Bar
because you can create formatted text in the entry field.
The Choice column displays the values you entered when you created the column:
35. 12/12/2013 Thomas Duff Page 35
The Date and Time Choice displays a calendar that you can use to select a date:
The Hyperlink or Picture Choice at the bottom of the form allows you to enter a phrase that
becomes a link, or you can enter a link to a picture with a description.
One thing to note is that the Calculated Column we created does not show up on the data entry
or edit form, since you can’t manually enter information into it. It will show up in the display
form and the view for the list.
36. 12/12/2013 Thomas Duff Page 36
How Do You View the Data in a List?
Now that we’ve created our first list item in our new list, we can use the All Items view (the
default view created with a new list) to show everything in the item:
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Everything is displayed in the view (including the picture), and the very last column shows the
value of the calculated field, which we set to be the Number Choice column added to itself. Since
the Number Choice column had a value of 111, the Calculated Choice column adds 111 + 111 and
comes up with the value of 222.
This list can even be exported to Excel with only minor variations to how the information is
shown. The Multiple Lines of Text column removes much of the formatting, and the Picture
Choice column transfers over the picture description value as a URL: