This report provides an overview of designated substance survey information, including the location ID or AO number, building description, survey date, company that completed the survey, inspection priority, indication of any hazardous materials present, a PDF of the original survey document, and any comments. The information can be filtered by location ID or AO number, building description, and detachment location to view customized results.
You know that if you ask people to fill out a spreadsheet they will fill it out in a variety of ways. It’s
almost as they had a meeting to discuss all the possibilities and then proceeded to show you exactly
how many different ways the same information can be entered!
You know that if you ask people to fill out a spreadsheet they will fill it out in a variety of ways. It’s
almost as they had a meeting to discuss all the possibilities and then proceeded to show you exactly
how many different ways the same information can be entered!
Key question:
Could the plague ever re-emerge on a similar level in the twenty-first century?
Due to the potential seriousness of the disease this is a subject worthy of epidemiological consideration and research.
Import Guide - Cloud for Customer Edge and Starter Edition - Guide v2.6Tiziano Menconi
This is a guide which I created to support customers through the import of data into their Cloud for Customer accounts. This guide is designed for the SAP Data Workbench and the screenshots come from SAP Digital CRM and SAP Cloud for Customer Starter Edition.
SAP Data Workbench is present in the Starter and Edge editions of SAP Hybris Cloud for Customer.
Big Data: Querying complex JSON data with BigInsights and HadoopCynthia Saracco
Explore how you can query complex JSON data using Big SQL, Hive, and BigInsights, IBM's Hadoop-based platform. Collect sample data from The Weather Company's service on Bluemix (a cloud platform) and learn different approaches for modeling and analyzing the data in a Hadoop environment.
Link to Coffee Shop-- httpextmedia.kaplan.edubusinessMediaAB.docxSHIVA101531
Link to Coffee Shop-- http://extmedia.kaplan.edu/business/Media/AB299/Tims_Coffee_Shop/index.html
Go to The Coffee Shop’s and look in the back office. Inside the file drawer labeled “Business” is the Coffee Shop’s Income Statement for the year for 2011. This is the most recent record the coffee shop has. This year, several large businesses are moving in around his coffee shop and he expects business to increase. You need to create a pro forma profit and loss (income) statement for this year, and you need to help him. In this assignment, discuss whether each area in the pro forma income statement will increase, decrease or stay the same due to large businesses moving into the neighboring buildings into his area and explain your rationale why that line item will increase, decrease or stay the same.
Remember, the coffee shop serves coffee to many people who work in the area, so he would certainly expect a major increase in his business volume.
This assignment is not looking for dollar figures, but primarily your justification on why the line items will change and what direction they will change, if any. You may make assumptions based on the increased sales volume and how it will affect income and expenses, if and when you do make these assumptions, please describe them and their effects on each line item.
These are the line items:
Income earned:
Expenses include:
Salaries
Rent
Depreciation
Supplies
Lease (on your refrigerator)
Tax
Interest (on loans currently held)
Insurance
Checklist:
If and when you made assumptions, based on the increased sales volume and how it will affect income and expenses, please describe them and their effects on each line item.
Given what you have assumed and projected, will the total expenses increase or decrease? Why?
Given what you have assumed and projected, will the net profit increase or decrease? Why?
Directions
Respond to the line items above and the Questions provided in a minimum of 2 pages double-spaced in a Word document, written in APA.
Cover PageComplete and copy the following to Word for your cover page. Be sure that the document is stapled properly. Do not use a plastic cover or folder.In the Footer of the Word documents, add the Now() function to show what day and time the documents were printed.Submit the Excel file to CANVAS as: lastname_firstname.xls. Hand-in the Word document immediately prior to Exam 1.Although students are encouraged to ask questions for clarification, this exercise is intended to be well within the capability of students at the 3000 level and studentsshould be able to complete the project with minimal assistance. Instructions are included on each worksheet but feel free to request clarification.ACG 3401 Accounting Information SystemsExcel AssignmentSubmitted By:Name Last: First:<-- Only use this for cover page.Spring 2015By submitting this document, I affirm that the work is the product of my own effo ...
Part OneFirst, use the provided MS Excel Spreadshe.docxLacieKlineeb
Part One
First, use the provided
MS Excel Spreadsheet to gather the requested information about the publicly-traded company TESLA.
At the bottom of the spreadsheet, use the tabs (e.g., Week 1, 2, etc.) to enter the information for each Analysis Memo assignment.
You only need to answer Week 1 this week, but you should use the same spreadsheet as the weeks progress. For now, conduct your research and enter your data for
Week 1. This will help inform your response to Part Two.
Part Two
In a memo to the Chief Executive Officer (i.e., your instructor), assume you are a financial analyst assigned to review the publicly-traded company you picked in Discussion 1. You must use the
Memo Template provided.
For this week, you will answer the following questions (located in your template):
1. Consistent with the two areas of risk you uncovered from the 10K Report for your company and in your spreadsheet, please expand on these two areas and whether they impact maximizing shareholder wealth and responsible investing. Are these risk areas impacting the top or bottom line?
2. Corporate governance is the system of rules, practices, and processes by which a company is directed and controlled. Corporate governance refers to how companies are governed and to what purpose. Drawing from the course material and your 10K Report, are there any corporate governance issues with your chosen company? Explain.
Before completing this assignment, make sure to read Chapter 4 in the textbook, paying attention to the sections about municipal and rural water supplies.
The water distribution system is a critical component of any firefighting operation. The distribution system is equally important in a municipal or rural setting. Having a reliable water supply will dictate a fire department’s ability to extinguish most fires. While having portable water on an apparatus provides a head start on an extinguishment effort, most fires require more water than is carried on an apparatus.
Using knowledge that you have gained from this unit, go out into the community where you work or live to investigate a water distribution system. You will use details from your investigation to compose an assignment about the water system you found.
Be sure to address the following topics:
· Is the water distribution system a municipal or rural system?
· Describe the components of the system that you found, including unseen critical components and potential deficiencies.
· Report on any deficiencies of the system that you found.
· Draw conclusions on how the system could be improved.
· Discuss how the forces of water affect the water distribution system.
You may include pictures of the water distribution systems components that you think will help enhance the explanation of the system’s components. An example of this would be an elevated water tank or dry hydrant.
Your assignment must be at least two pages in length. .
How to Download IDEA for Windows Based ComputersSelect the dow.docxwellesleyterresa
How to Download IDEA for Windows Based Computers
Select the download that matches your operating system. Be careful to select the correct version of the download. For example if you are using Windows 10 select as shown:
Click on the link to start the download
Click on Direct Download
Be patient this runs rather slowly but you can see the time left as it runs
Once it is complete you will see a Zip file icon
Click on the file and it will ask you to extract the files, it is a little slow please be patient (if you missed clicking on that file you will need to find the file in your downloads)
Click extract and it will run
Once it is complete, close out of this and go into your download folder and find the set up file
Click on the set up file and a key code will be preset for you so click OK
It may ask you to allow the program to be installed click yes, it may also tell you that other items need to be installed, allow these also. Then click install
This may take several minutes and run several screens similar to those below (depending on your operating system). Click Next, Ok or Install then Finish. Keep in mind your screens may vary a little depending on your computer.
Be sure to say Yes o accept the license terms
If you are having trouble with the install at this point, try this link but note the limitations.
As a secondary download that doesn’t require extracting, here is the standard demo version for 1000 records (compatible with the IDEA workbook and the IDEA tutorial)
https://support.casewareanalytics.com/public/downloadidea/
This is the easiest version to install. It does not include the workbook or workbook data files though.
INTRODUCTION TO CaseWare IDEA
Provided by Audimation Services, Inc. & the IDEA Academic Partnership Program
1
What Is IDEA?
CaseWare IDEA is a CAAT(Computer Assisted Audit Tool) designed by auditors for auditors (and other data analysts). IDEA allows auditors to analyze 100% of the data, as opposed to the traditional 10%. IDEA is a user-friendly tool that makes data mining and data analysis easy and efficient.
History of IDEA
IDEA is a data analysis tool that was originally created in Canada by the Canadian Institute of Chartered Accountants (CICA) in 1987 and is now developed by CaseWare IDEA. IDEA is available in 16 languages and distributed in over 90 countries. Originally created by auditors for auditors, IDEA is user-friendly with an intuitive user interface. IDEA has been distributed in the U.S. by Audimation Services, Inc since 1992 and is located in Houston, Texas.
3
Who Uses IDEA?
Big 4
More than 80% of Top 100 CPA Firms in U.S.
Fortune 500 Companies
Government Agencies - Federal, State & Local (including universities)
More than 150,000 Companies Globally
The IDEA Process
Let’s Get Started!
Stages of Using IDEA
Consider Audit Objectives
Determine How IDEA is Appropriate for the Audit
Specify the Data Required
Arrange Download of the Dat ...
1. D e p a r t m e n t o f N a t i o n a l D e f e n c e
C F B E s q u i m a l t
Instruction Manual
Designated Substances
Database
2016
Created by: Robin Stone, Co-op Student, BBA
robinstonedesign@gmail.com
2. 1
Table of Contents
Introduction..................................................................................................................................... 2
Database Main Page........................................................................................................................ 2
Reports............................................................................................................................................ 3
Report Overview......................................................................................................................... 4
Opening a Report .................................................................................................................... 4
Report Layout ......................................................................................................................... 6
Types of Reports......................................................................................................................... 7
Survey Overview .................................................................................................................... 7
Survey Detail .......................................................................................................................... 8
Building Overview.................................................................................................................. 9
Buildings Without Completed Surveys ................................................................................ 10
Buildings With Completed Surveys...................................................................................... 11
Inspection Priority List ......................................................................................................... 12
List of Buildings (No DSS Highlighted) .............................................................................. 13
List of Buildings With [ACM, LBP, PCB, Mercury, Radon]............................................... 14
Entering New Data........................................................................................................................ 15
Database on the Network.......................................................................................................... 15
Password Protected................................................................................................................... 16
Adding New Buildings ............................................................................................................. 17
Filling Out a New Form........................................................................................................ 18
Adding a New Survey............................................................................................................... 19
Filling Out a New Form........................................................................................................ 20
Troubleshooting LOC ID/ AO#’s......................................................................................... 21
Attaching Documents............................................................................................................ 22
Changing Data .............................................................................................................................. 23
Changing or Adding Data to an Existing Entry........................................................................ 23
Changing Database Options...................................................................................................... 24
3. 2
Introduction
Welcome to the Designated Substances Database!
This is a simple guide to help you navigate your way through this database.
Database Main Page
This is the page you see when you first open up the Designated Substances Database:
When the database first opens, you must approve all content and trust the document.
This Main Menu page will allow you to easily navigate to the two main functions of this
database: entering new data and viewing reports.
The instruction manual you are currently reading can be found by clicking on the green
“Instructions” button.
You can exit the database by clicking on the red “Quit” button.
4. 3
Reports
Reports are dynamic presentations of the data entered into a database. They are deigned to
display current, user-friendly, and useful information in a format that is easily exported, printed,
or changed. The reports in this database are designed to best serve the Designated Substances
information needs of the people working at CFB Esquimalt.
To access the Reports page, click on this button (found on the Main Menu)
This is what the Reports page looks like:
The green, red, and blue buttons are all different types of reports. All are explained in more detail
further in this section.
If you need to return to the Main Menu or go back a page, use the buttons in the lower left of the
screen.
NOTE: If you use the X in the upper right corner it will close the entire database.
5. 4
Report Overview
All of the reports include a few features which are the same:
Opening a Report
When you open any of the reports, you will be prompted for information 3 times. The purpose of
these prompts is to allow the user to filter the report they are opening to only show the data they
are interested in seeing.
NOTE: These prompts are optional. Pressing “Enter” will bypass any of these prompts.
Bypassing the prompts will display unfiltered results. You may use them to limit the
results of your reports, but it is not required. You may also choose to use 1, 2, 3, or any
combination of these prompts to customize your desired report.
The prompts appear as a small window on top of the Reports page, like this:
The first prompt when you open any report asks for you to
“Enter LOC ID or AO#”
LOC IDs are the alpha-numeric building IDs used at detachment
Esquimalt (eg. SH575).
AO numbers (aka DRMIS numbers) are 8-12 digit numbers used for Comox and Chilliwack.
6. 5
NOTE: You may enter full or partial LOC ID or AO#s to further adjust and customize
your results. For example, if you enter DY250, you will only get results for DY250.
However, if you enter just DY, you will get results for all the buildings in Dockyard.
Similarly, if you only enter 250, you will get results from any buildings that include the
number 250 in the LOC ID or AO number. You may enter capital or non-capital letters.
The second prompt asks you to “Enter Description”. This is
referring to the building description.
You can use this to find combinations of results not offered by
the other two prompts. For instance, you could enter “Storage”
and find all of the buildings which include the word “Storage” as part of the description.
Comox and Chilliwack have more detailed building descriptions, therefore this prompt can also
be used to search general addresses in these detachments. For instance, if you type in “Stanley”,
you will return everything listed on Stanley Park Drive.
The third, and final prompt, is to “Enter Detachment”.
There are 3 detachments in this database: Esquimalt, Comox, and
Chilliwack. For ease and clarity, each detachment is assigned a
number and it is this number that should be entered. The numbers
are listed on the Reports page.
Detachment Numbers:
Esquimalt = 1
Comox = 2
Chilliwack = 3
By entering a number into this prompt, the results will only include information from the
detachment you entered. For example, if you entered “2” (for Comox) into this window you
would only receive results for Comox.
7. 6
Report Layout
Every report has the following features:
Report Title: Title of the report. It does not change to reflect any filters you may have
included in the prompts.
Action Buttons: Allows you to print, export, or close the report. They are not visible
when you print or export.
Number of Results: Total number of results generated for the report. This is found at the
top and bottom right of the report.
Report Headings: Describes the details found in the body of the report
Report Details: The information you seek.
Date: This is the date the report was generated. It is included when printed or exported
to PDF.
Page Numbers: Also included when printed or exported to PDF.
NOTE: Always close a report using the “Close” action button. If you use the X in the
upper right corner it will close the entire database.
Report Title Action Buttons
Number of Results
Report
Headings
Report
Details
Date
Page Numbers
8. 7
Types of Reports
This section outlines the different reports available. (NOTE: reports will vary from these
examples depending on the information entered into the prompts upon opening any report.)
Survey Overview
This report provides a general overview of the information surrounding
Designated Substance Surveys (DSS) completed. (NOTE: Demolished
buildings will NOT appear in this report.)
(This image shows the results generated for Albert Head (AH) only; created using prompts)
This report includes the following information:
Detachment Esquimalt/Comox/Chilliwack
LOC ID/AO# i.e. AH1012
Building Description i.e. SICK BAY
Survey Date Date found on the survey document
Survey Completed by Name of company that completed the survey
Inspection Priority
Priority for inspection of a building following a DSS – determined
by DND (i.e. not in DSS).
The priority is colour-coded as follows:
Red = 1 High Priority
Yellow = 2 Medium High Priority
Green = 3 Medium Low Priority
Blue = 4 Low Priority
Grey = No Priority Assigned
Indication of Hazardous
Material present
Indicates if the building contains: ACM (Asbestos), LBP (Lead),
PCB (Polychlorinated biphenyl), Mercury, or Radon.
Survey Document
PDF of the original document – this is a PDF attachment and
can be opened
Comments Any additional comments regarding the survey information
9. 8
Survey Detail
This report provides greater detail surrounding Designated Substance
Surveys (DSS) completed. (NOTE: Demolished buildings WILL appear in
this report as indicated in the picture.)
(AH1003 is not demolished – data was changed to provide an example of what you would see for demolished
buildings as there are currently no demolished buildings in this database)
This report includes the following information:
Detachment Esquimalt/Comox/Chilliwack
LOC ID/AO# i.e. AH1012
Building Description i.e. SICK BAY
Survey Date Date found on the survey document
Survey Completed by Name of company that completed the survey
Inspection Priority
Priority for inspection of a building following a DSS – determined
by DND (i.e. not in DSS).
The priority is colour-coded as follows:
Red = 1 High Priority
Yellow = 2 Medium High Priority
Green = 3 Medium Low Priority
Blue = 4 Low Priority
Grey = No Priority Assigned
Indication of Hazardous
Material present
Indicates if the building contains: ACM (Asbestos), LBP (Lead),
PCB (Polychlorinated biphenyl), Mercury, or Radon.
Hazardous Material
Location
Brief description of where the indicated HazMat is located
Survey Document
PDF of the original document – this is a PDF attachment and
can be opened
Comments Any additional comments regarding the survey information
10. 9
Building Overview
This report provides a general overview of the information surrounding the
buildings in the database. (NOTE: Demolished buildings WILL appear in
this report as indicated in the picture)
(AH1003 is not demolished – data was changed to provide an example of what you would see for demolished
buildings as there are currently no demolished buildings in this database)
This report includes the following information:
Detachment Esquimalt/Comox/Chilliwack
LOC ID/AO# i.e. AH1012
Building Description i.e. SICK BAY
Year Built If known, the year the building was built
Gross Floor Area If known, the gross floor area in meters squared (m2)
Heat Source If know, the type of heat source for the building
11. 10
Buildings Without Completed Surveys
This report provides information on buildings which do
not have a completed Designated Substance Survey
(DSS). (NOTE: Demolished buildings will NOT appear
in this report)
(This image shows the results generated for Masset (MASS) only; created using prompts)
This report includes the following information:
Detachment Esquimalt/Comox/Chilliwack
LOC ID/AO# i.e. AH1012
Building Description i.e. SICK BAY
Year Built If known, the year the building was built
Gross Floor Area If known, the gross floor area in meters squared (m2)
12. 11
Buildings With Completed Surveys
This report provides basic survey information for
building with a completed Designated Substances
Survey (DSS). (NOTE: Demolished buildings WILL
appear in this report as indicated in the picture)
(AH1003 is not demolished – data was changed to provide an example of what you would see for demolished
buildings as there are currently no demolished buildings in this database)
This report includes the following information:
Detachment Esquimalt/Comox/Chilliwack
LOC ID/AO# i.e. AH1012
Building Description i.e. SICK BAY
Survey Date Date found on the survey document
Survey Completed by Name of company that completed the survey
Inspection Priority
Priority for inspection of a building following a DSS – determined
by DND not in DSS. The priority is colour-coded
Red = 1 High Priority
Yellow = 2 Medium High Priority
Green = 3 Medium Low Priority
Blue = 4 Low Priority
Grey = No Priority Assigned
13. 12
Inspection Priority List
This report provides a list of buildings that have
received Designated Substance Surveys (DSS) ordered
by inspection priority. Buildings that have not been
assigned a priority appear first on the list; then results are listed from high to low priority.
(NOTE: Demolished buildings will NOT appear in this report)
(This image shows the results generated for Albert Head (AH) only; created using prompts)
This report includes the following information:
Inspection Priority Priority for inspection of a building following a DSS – determined
by DND not in DSS. The priority is colour-coded
Red = 1 High Priority
Yellow = 2 Medium High Priority
Green = 3 Medium Low Priority
Blue = 4 Low Priority
Grey = No Priority Assigned
Detachment Esquimalt/Comox/Chilliwack
LOC ID/AO# i.e. AH1012
Building Description i.e. SICK BAY
Year Built If known, the year the building was built
Gross Floor Area If known, the gross floor area in meters squared (m2)
Indication of Hazardous
Material present
Indicates if the building contains: ACM (Asbestos), LBP (Lead),
PCB (Polychlorinated biphenyl), Mercury, or Radon.
14. 13
List of Buildings (No DSS Highlighted)
This report highlights buildings that are missing a
Designated Substance Survey (DSS). (NOTE:
Demolished buildings WILL appear in this report as
indicated in the picture)
(AH1003 is not demolished – data was changed to provide an example of what you would see for demolished
buildings as there are currently no demolished buildings in this database)
This report includes the following information:
Detachment Esquimalt/Comox/Chilliwack
LOC ID/AO# i.e. AH1012
Building Description i.e. SICK BAY
Survey Date Date found on the survey document
Survey Completed by Name of company who completed the survey
Year Built If known, the year the building was built
Demolished?
Indicates buildings which have been demolished. This field exists
for ease of sorting in Excel (if exported).
15. 14
List of Buildings With [ACM, LBP, PCB, Mercury, Radon]
These reports all work in exactly the same way. They
provide details from the Designated Substance Surveys on
the presence of these HazMats. Only buildings with the
indicated HazMat identified in the survey will appear in
these results. (NOTE: Demolished buildings will NOT
appear in this report)
This report includes the following information:
Detachment Esquimalt/Comox/Chilliwack
LOC ID/AO# i.e. AH1012
Building Description i.e. SICK BAY
Hazardous Material
Location
Brief description of where the indicated HazMat is located
Survey Document
PDF of the original document – this is a PDF attachment and
can be opened
16. 15
Entering New Data
Database on the Network
ONLY ENTER DATA INTO THE ORIGINAL DATABASE. This file will be stored
on the O: Drive (O:BCE_RISK_MANAGEMENTHAZARDOUS MATERIAL
MGTAsbestos & Hazmat Management)
Like many documents, a COPY of the original database will be available on the N: Drive. This
file will need to be replaced with a new copy of the original periodically.
DO NOT add new data into the database found on the N: Drive.
To access the Enter New Data page, click on this button
(found on the Main Menu)
17. 16
Password Protected
When you attempt to open the Enter New Data page, you will
be prompted to enter a password.
This section of the database is password protected. Only
people trained and authorized to enter new data will have
access to this password.
If you do not have this password, click “Cancel” to return to the Main Menu.
After entering the correct password the Enter New Data page will open. It looks like this:
18. 17
Adding New Buildings
To add a new building into the database, click this button:
You will always see the first building record entered when you open this page.
IF YOU CHANGE ANY DATA IN A CURRENT RECORD, IT WILL BE SAVED AUTOMATICALLY AND
WITHOUT NOTIFICATION. SEE THE SECTION ON CHANGING OR ADDING DATA TO AN EXISTING
ENTRY FOR MORE INFORMATION.
Use this button to add a new record. It will open a blank form to fill out
for the building you are adding.
Use these buttons to navigate through records, if
required.
19. 18
Filling Out a New Form
Field Name Description
1 Detachment Select from drop-down menu
2 LOC ID/AO# Enter LOC ID or AO#. It will automatically capitalize
any letters entered. Only enter numbers letter or symbols
(-). This field will not allow spaces to be entered.
3 Description Type in a brief description of the building
4 Year Built Type the 4-digit year (i.e. 1925)
5 Floor Area (m2) Enter the gross floor size. Numbers only.
6 Structural Classification Select from drop-down menu
7 Building Heat Source Type in brief information on the heating source (i.e. gas
or electricity)
8 Building DSS Priority This is a priority to add to buildings which have not
received surveys. Select from drop-down menu.
9 Demolished? Click the check box if the building is demolished. This
will only be used when editing existing records.
20. 19
Adding a New Survey
To add a new Designated Substance Survey (DSS) to the
database, use this button:
You will always see the first survey record entered when you open this page.
IF YOU CHANGE ANY DATA IN A CURRENT RECORD, IT WILL BE SAVED AUTOMATICALLY AND
WITHOUT NOTIFICATION. SEE THE SECTION ON CHANGING OR ADDING DATA TO AN EXISTING
ENTRY FOR MORE INFORMATION.
Use this button to add a new record. It will open a blank form to fill out
for the survey you are adding.
Use these buttons to navigate through entries, if
required.
21. 20
Filling Out a New Form
Field Name Description
1 LOC ID/AO#
Type in the LOC ID or AO# for the building associated
with the survey. You can select from the drop down list,
but typing is easier. If having troubles, see below.
2 Survey Date
Type in the date located on the
survey document. You can type in
the date manually, or click the
calendar icon and select the date (see
image).
3 Survey Completed by
Type in the name of the company that completed the
survey.
4
ACM? LBP? PCB?
Mercury? Radon?
Using the information found in the report, click the boxes
for the listed hazardous materials if they are indicated to
be present in the subject building.
5
Location of (ACM, LBP,
PCB, Mercury, Radon)
If a checkbox is selected, write a brief description of
where that specific HazMat is located. Use the
information found in the report. If more than 3 locations
are identified type “multiple locations – see report”.
6 Inspection Priority
Priority for inspection of a building following a DSS .
This information is determined by DND, and not found in
22. 21
the survey. Select from drop-down menu
7 Comments
Type any important comments about the survey not
captured elsewhere.
8 Survey Documents
Attach the survey document in PDF. For more details see
below.
Troubleshooting LOC ID/ AO#’s
Every survey must be linked to a building in the database.
This means that you must fill out the LOC ID/AO# when adding a new survey and that the
database will only allow surveys to be added to buildings which already exist in the database.
If you enter a LOC ID or AO# that does not exist in the database, you will receive this notice:
Here are the steps to solve this issue:
1. Check for typing errors.
If no errors exist then you must first enter the building into the database before linking
the survey.
2. Go back to the “Enter New Data” page and enter the building you are missing.
23. 22
Attaching Documents
Every new survey record needs the source Designated Substance Survey (DSS) document
attached. This ensures users have the ability to reference the document when looking at report
results.
This is how to attach a document.
When you click into the “Survey Documents” field in the “Surveys” form a ghost window will
appear that looks like this:
You can either click “Space Bar” or use the mouse to select
the paperclip icon to open the “Attachments” window.
Click the “Add” button
A “Choose File” window will open. Navigate using
the left pane to the file that you wish to attach.
When you have highlighted the file you wish to attach.
Double click it.
The file is now attached to the record.
Click “OK” to confirm the attachment and return to the
form.
NOTE: This file has been attached to the database. It is not a link to the original file. If
the original file is changed, it will not be reflected in the database.
24. 23
Changing Data
Changing or Adding Data to an Existing Entry
Before you can change any data for an existing record (Building or Survey) you need to find the
correct record.
After opening either the Survey or
Building page, highlight the field you
wish to search.
You will most commonly highlight
the LOC ID/AO# field.
However, you may wish to change all
surveys completed by EBA, and need
to search for those entries only.
Therefore, you would need to
highlight the “Survey Completed by”
field.
Once the field is highlighted, click the “Find Record” button.
A “Find and Replace” window will prompt you
for information to find the record you need.
Type the information for the record you are
searching for and press the “Enter” key.
From this window you can also select from the
“Look In” drop-down menu an option to search
the current document rather than the current
field.
You can navigate to the next record with the “Find Next” button.
Use this button to delete a survey record, if needed. You cannot delete
building records because they may be linked to surveys and removing
them would compromise that data.
25. 24
Changing Database Options
ONLY PEOPLE WHO HAVE A STRONG UNDERSTANDING OF DATABASE DESIGN SHOULD ENTER THIS
AREA OF THE DATABASE AS SMALL CHANGES CAN CAUSE MULTIPLE FUNCTIONS TO STOP WORKING.
First, click the small downward arrow next to the Quick
Access Toolbar. Select “More Commands…”
Second, select “Current Database” from the navigation pane on the left.
Select:
Display Document Tabs
Display Navigation Pane
Allow Full Menus
Allow Default Shortcut Menus
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Accept all the notifications that prompt, and restart the database.
Now you will be able to view and modify all of the Access Objects. Including: tables, queries,
forms, reports, relationships, control models, etc.
Use the same steps listed above and de-select the same options to re-lock the database.