In this latest installment, Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, delivered via webinar on July 25th, 2018 with audience members voting on each round. Follow us on Twitter for future webinars and sessions where we'll share more great tips!

1. Office 365 Productivity Tips
“Summertime Skirmish"
Christian Buckley
CollabTalk LLC
Thomas Duff
Cambia Health

2. Christian Buckley
Founder & CEO of CollabTalk LLC
cbuck@CollabTalk.com
@buckleyplanet
http://www.buckleyplanet.com

3. CollabTalk is an independent research and technical
marketing services company. We provide product and
marketing evaluation, strategy, and operational support,
content development, and demand-generation guidance
— working primarily within the Microsoft ecosystem.
www.CollabTalk.com

4. Thomas Duff
Software Engineer at Cambia Health
Thomas.Duff@CambiaHealth.com
@Duffbert
http://oneminuteofficemagic.com

5. Rules of Engagement
1. Each opponent will take turns
2. No duplicates
3. Audience votes after each round
4. No hitting below the belt
5. Winner based on overall voting

6. Let’s get started!

7. Round 1

8. Remove the Background in PowerPoint Images
This feature has been around for some time, but this is a great
way to play with images on various backgrounds in
PowerPoint, allowing you to create cleaner images and
presentations with various PPT effects.

9. Focused Inbox in Outlook 2016
With all the email we get daily, it would be nice to have Outlook separate email into categories of what's important
and what may be less important using machine learning. Based on a recent update to Outlook 2016, we now have
that with the Focused Inbox. Here's how it works…
In the Ribbon Bar, select View >
Show Focused Inbox. When you
do that, you'll see two headers at
the top of your Inbox (Focused and
Other), and Outlook will make an
educated guess as to what is
important (and goes in the
Focused Inbox) and what may be
less important (like vendor emails).
Those go in the Other Inbox.
In my Focused Inbox, I have emails
from coworkers and other internal
items:

10. Focused Inbox in Outlook 2016
My Other Inbox consists of email
from vendors that might not be as
important to me as other items that
require action from coworkers:

11. Focused Inbox in Outlook 2016
If you have something in your Other
Inbox that you'd like to have appear in
your Focused Inbox, right click on the
email in question. You can choose to
either move that single email over to
the Focused Inbox, or you can route
everything from that email sender to
the Focused Inbox:

12. Focused Inbox in Outlook 2016
Likewise, items coming into your
Focused Inbox can be set to go to
the Other Inbox, either for a single
email or for that particular email
sender:

13. Who won the round?

14. Who won the round?
37 votes 33 votes

15. Round 2

16. Viewing your recent edits in OneNote
With the amount of work we do on a daily basis, it's often hard to remember just exactly where you
updated or changed information. You know you did it in the last couple of days, but you can't
specifically remember where it was done.
If you're using OneNote to store information, OneNote makes it easy to find everything you changed
and where exactly it was updated using the Recent Edits feature. Here's how that works…
Go to the History tab in the Ribbon
Bar and click on the Recent Edits
icon. You'll see a number of date
options that OneNote will use to
show you your changes. In my case,
I want to see everything that's been
changed Since Yesterday:

17. Viewing your recent edits in OneNote
When I click the Since Yesterday option, my Search Results pane appears on the right side of the page,
and lists every page that's been updated since the date option I selected. In addition, I can click on the
links to the page to go directly to that location, plus I'll also see the changed page and content
highlighted in yellow:

18. Viewing your recent edits in OneNote
By default, it searches the notebook that I'm
currently viewing. However, I also have the
option to have it search just the section I'm in,
an entire grouped section, or all the notebooks I
have in my OneNote client:
I also have options on how I want the data
sorted. By default, it's by date modified, but I
can also go by section, by title, and by author:

19. Creating Calendar Pages in OneNote
After pasting a calendar in OneNote that you quickly generated in Excel, you can then
select all cells, right-click and Link to Pages. Instantly, 31 pages with titles are created,
which can also be based on a page template. Great tip from @KurtSoeser
Video demo (in German)

20. Who won the round?

21. Who won the round?
24 votes 37 votes

22. Round 3

23. Finding a File Location
Ever wonder where you just saved your file? Now you can readily see the location
AND the file history. It’s located at the top of your file, and you can also quickly open
at it’s location or share the content!

24. Getting Word to read your document to you
Haven't you wished at times that your computer could just read a Word document to you so
you could… "multi-task" while getting the document content? Or, in a more realistic scenario,
you have vision issues and having the document read to you would be more accessible?
Actually, there *is* a way to make that happen. Here's how…
With your document open in
Word, select View > Read
Mode:

25. Getting Word to read your document to you
This changes the layout of the document to remove the Ribbon Bar. To start the reading, select View >
Read Aloud:

26. Getting Word to read your document to you
Word will start reading the document out loud, highlighting each word as it is read. There's also an audio
toolbar in the upper right corner to go back, forward, or pause the narration:

27. Getting Word to read your document to you
Once the reading is over, you can get back to your regular Edit mode and Ribbon Bar by selecting View > Edit
Document:

28. Getting Word to read your document to you
Now you're back to the
normal mode in your
document, and you can
proceed with whatever you
need to do at this point.

29. Who won the round?

30. Who won the round?
20 votes 38 votes

31. Round 4

32. Jumping to a specific slide in PowerPoint (without
letting your audience see you doing it)
We've all been in PowerPoint meetings where the presenter is projecting onto a screen and using the
Presenter view to see the current slide and the next one coming up. Someone asks a question, and they
want to show a different slide to address the point. So, they drop out of presenter mode or they start
rapidly scrolling through the upcoming slides (and then back to the original slide) to find what they want.
It gets the job done, but it doesn't look very professional. Here's a way to skip to a slide of your choice
without the audience getting vertigo from all the scrolling…
I have my computer set up to
display the slides on a different
monitor or on a projector, and
to show me the Speaker View
format on my computer. To start
the presentation, click on the
Screen icon in the lower right
corner:

33. Jumping to a specific slide in PowerPoint (without
letting your audience see you doing it)
In my Speaker View format, I see the main slide being displayed, along with a smaller image of the next
slide to be shown when I advance the presentation. I also see an icon that will show me ALL the slides in
the presentation, while still showing the main slide on the projector or second monitor:

34. Jumping to a specific slide in PowerPoint (without
letting your audience see you doing it)
When I click that icon, I see all the slides, and I can click on any specific slide to have it show up on the
projector or second monitor without having to scroll back and forth. The viewers don't see any of this:

35. Jumping to a specific slide in PowerPoint (without
letting your audience see you doing it)
Voila! I skipped to the next-to-last slide and it's now the one that the audience sees, just as if that was
the next slide to come up:
When I want to go
back to my previous
slide, I can click that
icon again, find my
previous slide, and
click it to make it
show up to the
audience. This
process makes your
presentation look
much more
professional, and is
more visually
appealing to your
audience.

36. Tell Stories with your Data using Power BI
Timeline Storyteller is a great visual storytelling
tools that allows you to create and present
timelines for complex data, highlighting different
aspects of your data through a number of
different views. It allows you to filter, highlight,
and annotate your data so that you can walk your
viewers through different data perspectives.
With this tool, you can create a linear list of dates
or times, or lay them out in circles, spirals, grids
or custom shapes. You can show a chronological
list, a sequence showing the duration of events,
or pick relative or logarithmic scales.
This is an open source project released through
GitHub, available here
Timeline Storyteller in AppSource

37. Who won the round?

38. Who won the round?
19 votes 32 votes

39. Round 5

40. Ink Analysis in PowerPoint
Announced in April, Microsoft has
expanded the inking capabilities in
Windows and the Office suite, now
leveraging shape and text recognition in
PowerPoint, allowing you to more quickly
markup and edit your presentations using
handwritten notes and touch screens to
write, select, and convert text and shapes
into clean, professional images and
drawings.
April announcements

41. Adding comments in your Excel spreadsheet
There have been times I would have liked to have made a note or two in a spreadsheet so I could
remember something associated with a piece of data. I wish I had known about adding comments, but I
do now!
In this spreadsheet, I want to attach a
comment to cell C10. I right-click on the
cell and select the Insert Comment
option:

42. Adding comments in your Excel spreadsheet
A yellow comment section shows up, and I can start typing. I can put as much as I want out there, and I
can also use the handle buttons around the yellow comment field to reformat the box to make it wider or
longer. I can tell I have a comment attached to this cell as there is a red triangle in the upper-right corner
of the cell:

43. Adding comments in your Excel spreadsheet
If I right-click on that cell again, I'll see options to Edit, Delete, or Hide the comment:

44. Adding comments in your Excel spreadsheet
You can also use the Review > Comments area of the Excel Ribbon Bar to do all the same functions plus
a few more, such as showing all the comments at once:

45. Who won the round?

46. Who won the round?
22 votes 12 votes

47. Overall winner?

48. Overall winner?
Tom!
12
32
38
37
33
22
19
20
24
37
0 5 10 15 20 25 30 35 40
WHO WON ROUND 5?
WHO WON ROUND 4?
WHO WON ROUND 3?
WHO WON ROUND 2?
WHO WON ROUND 1?
Summertime Skirmish
Polling
Christian Tom

49. Event Date Location Rounds Won Votes Won Rounds Won Votes Won
9/12/2017 Online 3 31 2 29
10/28/2017 SPSTC 1 74 4 96
11/28/2017 Online 2 11 3 15
1/16/2018 Online 4 167 1 104
2/3/2018 SPSUTAH 2 54 3 53
TOTAL 12 337 13 297
Tom Christian
Current Leaderboard
Most Rounds Won – TIE
Most Events Won – TIE
Most Overall Votes - Tom

50. Thank you!
Christian Buckley
@buckleyplanet
http://www.buckleyplanet.com
Tom Duff
@Duffbert
http://OneMinuteOfficeMagic.com