1) The document demonstrates the process flow for a domestic sales return from factory in SAP ECC 6.0, including creating a sales order, delivery, billing document, and payment posting. 2) Key steps shown include filling mandatory fields in the sales order, entering picking details to generate a delivery, creating a billing document linked to the delivery, and posting an outgoing payment to clear the customer invoice. 3) The document provides screenshots and explanations of each transaction code and screen to clearly illustrate the domestic sales return workflow.

1. SAP ECC 6.0
DEMO OF SALES RETURNS - API

2. Domestic Sale From Factory Process Flow
Create Sales Order
VA01
Create Delivery
Document VL01N
Create Commercial
Invoice VF01
Create Excise
Invoice J1IIN
Update RG1 Excise
Register J1I5
Extract RG1 Excise
Register J2I5
Print RG1 Excise
Register J2I6

3. Create Sales Order – Initial Screen – VA01
Sales Order Type for Domestic Sales
transaction is ZLOC
The sales area for Domestic Sales will be
ORGP/DM/ 00.
The Sales Organisation “ORGP” represents the API
Sales Org.
The distribution channel “DM” represents the
Domestic sale distribution channel.
The division “00” represents Cross Division.
Sales area represents the distribution channel that a
sales organisation uses to sell the products of a
division.
T-CODE VA01

5. Sales Order: Overview
Mandatory fields are
Sold-To-Party,
Ship-To-Party,
Material Code, Qty,
And Plant
Batch Number can be entered in
the sales order itself if the batch
number is known.Double click on the material to
enter the item level view to check
the item level details

6. CONDITION TAB AT ITEM LEVEL IN SALES
ORDER
The different pricing elements are represented
by the different condition types. Here the
different condition types are:
ZMAN – Basic Price
JMOD – Basic Excise duty
JECS – Education Cess
JA1X – Higher Education Cess
ZF01 – Freight
JIN6 – VAT payable
JI17 – CST payable
ZCOM – Commission
The “Condition Tab” view at the item level
displays the pricing details of the item
Here ZMAN is a manual condition which
needs to be filled manually with the agreed
selling price

7. Click on the Edit button on the Menu Bar
and select the Incompletion Log button to
check whether all the mandatory fields have
been filled. In case mandatory information
is not filled then in that instance the system
will display message intimating that the field
needs to be filled for the order to be
considered “Complete”. An incomplete
sales order cannot be processed further.

8. If the document is complete then the
below message is displayed by the
system post which the Sales Order
can be saved

9. SALES ORDER SAVED
The domestic sales order is saved
and Order Number generated
automatically by the system

10. CREATION OF DELIVERY DOCUMENT – VL01N
In the initial Outbound Delivery
screen, the following details need
to be maintained:
1. Shipping Point
2. Selection Date
3. Order Reference Number
T-CODE VL01N

11. PICKING DETAILS TO BE ENTERED
Picking Tab needs to be clicked to
enter the picked quantity

12. PICKING DETAILS ENTERED AND POST
GOODS ISSUE EXECUTED
The Storage Location field and
the Picked Quantity field needs to
be filled. Batch Number needs to
also be entered in the event that it
has not entered in the Sales Order.
Post Goods Issue Tab needs to be
clicked once the details are filled

13. DELIVERY DOCUMENT SAVED
The Delivery Document is saved and
a reference number is generated by
the system automatically

14. DOCUMENT FLOW
T-Code VL02N
Enter the T-Code VL02N and click on
the Document Flow button

15. DOCUMENT FLOW – GOODS ISSUE DELIVERY
DOCUMENT SELECTION
Select the Goods Issue delivery
document and press the display
document button

16. GOODS ISSUE MATERIAL DOCUMENT
DETAILS
Click on the Accounting Document
button to check the accounting
entries

17. ACCOUNTING DOCUMENT ANALYSIS
In the subsequent window select the
Accounting document line and click
on the magnifying glass

18. CREATION OF THE BILLING DOCUMENT –
VF01
Enter the T-Code VF01 to create the
billing document in the command field

19. BILLING DOCUMENT CREATION INITIAL
SCREEN
Enter the Delivery Document number
as Reference to create the billing
document

20. BILLING DOCUMENT - OVERVIEW
In the Initial Screen all the details are
prefilled, please check whether the
details like Payer, Billing Date,
Material, Qty to be billed, etc are
correctly populated in the initial
screen
Double Click on the item or the
magnifying glass at the left hand
bottom screen to check the item level
details

21. BILLING DOCUMENT – ITEM LEVEL
CONDITION TAB DETAILING PRICES
At the item level click on the
conditions tab and check whether the
prices copied herewith are correct

22. BILLING DOCUMENT SAVED
If everything is proper in the Billing
Document , save the billing document
by pressing the “Save” Button
The Billing document number is auto
generated by the system on clicking
the save button.

23. CHANGE BILLING DOCUMENT
T-Code – VF02
Using the T-Code VF02 – we can
check the accounting impact of the
billing document generated
Select the Document Flow to check
the completeness of the preceding
sales documents

24. ACCOUNTING DOCUMENT
Select the Accounting document and
click on “Display Document” button

25. ACCOUNTING DOCUMENT DETAILS
The accounting entries are displayed
which reflect the impact of the billing
document creation

26. Flow in FI to continue

27. FI Flow
View Customer
Ledger
FBL5N
Post Outgoing
Payment
F-53
View Customer
Ledger
FBL5N

28. View Customer Ledger
To view Customer Ledger
One can use the SAP Easy Access Menu or
the direct Tcode – FBL5N

29. View Customer Ledger
Step 1- Enter Customer
account and Company Code
Step 2- Select All items and
specify period.
Step 3- Click execute

30. View Customer Ledger
The sales return
invoice amount is
shown as open item.

31. Post Outgoing Payment
To post outgoing payment
One can use the SAP Easy Access Menu or
the direct Tcode – F-53

32. Post Outgoing Payment
Enter the following details-
Header-Document Date,
Posting Date, Reference
Bank data – Account, amount,
value date
Open item selection- Account
(Vendor a/c),
Then select Process open
items.

33. Post Outgoing Payment
There are 70 open items in
the Customer’s account,
however, in the instant case
only 1 item is being cleared.
The amount entered and
assigned do not match.

34. Post Outgoing Payment
Click Select all
Click Select all

35. Post Outgoing Payment
Click Deactivate
items

36. Post Outgoing Payment
After Deselecting all
items, the amount
assigned becomes “0”
(Zero).
Now double click on the
amount to be paid.

37. Post Outgoing Payment
Upon item selection,
Amount entered and
assigned match.

38. Post Outgoing Payment
Simulate the
document and post
the document (Ctrl+s)
after viewing the
entry.

39. View Customer Ledger
The invoice has been
cleared.

40. THANK YOU