RECRUITMENT --2 V9.0.pptx

Jon Boyes
Employability and Graduate Development
HR SPOT
www.hrspot.co.in | www.onlinehrspot.com
Kolkata | Bhubaneswar | Online
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ISO 9001:2015 Certified Company

www.hrspot.co.in | ISO Certified | Winner of 8 Service Excellence Awards
Recruitment
HUMAN RESOURCE MANAGEMENT
RECRUITMENT

Recruitment
Recruitment
Recruitment

Recruitment

Recruitment is the process of filling
job vacancies with people. It refers to
the overall process of manpower
planning, sourcing, screening,
selecting, appointing suitable and
desirable candidates for job roles
within an organization.
Recruitment

Recruitment
Recruitment
Manpower Planning

Recruitment
Manpower Planning
The process of estimating or
projecting the number of personnel
required for a project, with different
skill sets, over a predefined period of
time
Objective
To ensure optimum use of human
resources currently employed

Recruitment
Vacancy
Identification
Type of
Recruitment
JD Creation
Manpower Planning for Single Vacancy
Manpower Planning for Multiple Vacancy
Vacancy
Identification
Decide Dept
& Employee
per Dept
Type of
Recruitment
JD Creation
Single Vacancy
single vacancy in single department
Multiple Vacancy
multiple vacancy in single department OR multiple vacancy in multiple department

Recruitment
Vacancy Identification
 Separation
 Gap analysis of organization hierarchy
 Departmental requisition
 New project/unit/branch
 Extension of existing project/unit/branch
 Change in revenue model

Recruitment
Types of Recruitment
Employment contract –
directly with the employee
 Permanent
 Part time
 Contractual
 Freelance based
 Project based
 Bonded agreement
Employment contract –
not directly with the employee
 Temporary staffing

Recruitment
 Management
Expectation sharing regarding
manpower
 HR
Guidelines to do right hiring
 Candidate
Self-assessment for the right profile
JOB DESCRIPTION
Job Description is the outcome of successful Manpower Planning

Recruitment
Main Content of a standardized JD
Job related Information Other Information
Candidate related Information
Description Specification Others
Company details,
Special notes, Remarks,
etc
Age, Gender, Educational
qualification, Experience,
etc
Designation, CTC,
Location, Job
responsibilities

Recruitment
Recruitment
Activity

Recruitment
Manpower Planning & Job Description Creation
Interactive HR Spot Private Limited, corporate office is in Kolkata, is
opening a new training branch office in another location and you are the
HR Manager. You need to do manpower planning for 3 months where the
total monthly salary budget is 50,000. Introduce at least 5 new job roles for
the branch. You need to prepare JD for all the job roles prepared.

Recruitment
Recruitment
Sourcing

Recruitment
 Existing employee
 Transfer
 Promotion
 Up gradation
 Demotion
 Ex employee
 Resigned employees
 Retrenched employees
 Retired employees
 Advertisement
 Online advertisements
 Offline advertisements
 Job portals
 Tie ups
 Consultancies
 Educational institutes
 Placement agencies
 Labour contractors
 Others
 Unsolicited applicants
 Employee referrals
Internal Sources External Sources
Recruitment cost is always 0 Recruitment cost is not always 0

Recruitment
Cost
Urgency
Effectiveness
Number of Requirements
Deciding Factors of Recruitment Sources
Advantages and Disadvantages of a source will be decided depending on the deciding factors

Recruitment
Designation Vacancy CTC Source
No of
Hiring
Cost
Balance
Vacancy
Sales Executive 20 250000 Consultancy 10 208250 10
Sales Executive 10 250000 Graphical Ad 10 40000 0
248250
Designation: Sales Executive; CTC: INR. 2,50,000 per Annum; No of Vacancies: 20
Recruitment Budget Preparation Demonstration

Recruitment
Recruitment Budget Planning
All Students will be asked to make a minimum but effective recruitment
budget using different recruitment sources for 15 Sales Executives and 15
Marketing Executives, where CTC is 2,20,000 LPA for each hire. Use at
least 5 external sources with assumed cost and determine the total
recruitment budget

Recruitment
Source - Consultancy
Company can do the sourcing on their own by
using different internal or external sources
Company can give the sourcing responsibility
to a consultancy
Legal contract will be made and will be
signed by both the parties in case of company-
consultancy tie up for sourcing
Standard consultancy fee as per industry
standard is “8.33% OF THE CTC OF THE NEW
HIRE”
But it can be more than 8.33% or less than
8.33% depending on company and consultancy
negotiation

Recruitment
Most common method of
Company – Consultancy tie up
 Contingency Hiring
Most uncommon method of
Company – Consultancy tie up
 Outplacement
Method where penalty payment
is involved
 Exclusive Requirement
Method where advance
payment is involved
 Retained Search

Recruitment Process Outsourcing
Method of Company – Consultancy tie up
for a stipulated period of time, in this
period the company outsources their
recruitment process to the consultancy,
and the consultancy will be responsible to
close all the job vacancies shared by
company, as per the requirement
Recruitment

Recruitment
 Mainly for senior level positions
 More/less time consuming
 From competitor/non competitor
 Mainly for junior/mid level positions
 Less time consuming
 From competitor
HEAD HUNTING POACHING
Both the methods are the unusual approaches of recruitment, result of market research,
industry/organization mapping, personal network/relationship, fake identity/interview

Recruitment
Source - Job Portal
Candidate (Job Seekers)
 Registration – free of cost
 Activities - Upload CV, Search jobs, Apply
jobs
Company (Job Givers)
 Registration – not free of cost
 Activities - Job Posting, Candidate
searching, Mass mailing
Keywords - Keywords are the search terms used to find what you want in job portal
Filters - Filters are to refine the search based on different parameters

Recruitment
AND
Specify the search
Example
Sales AND Marketing
OR
Broaden the search
Example
Sales OR Marketing
NOT
Exclude a term
Example
Sales NOT Marketing
Boolean Search

Recruitment
Live Job Portal Demonstration
Job Posting
Candidate Searching
Mass Mailing

Recruitment
Job Portal Activities
All Students will be asked to do
 Job Posting as per given criteria
Candidate Searching as per given criteria
 Mass Mailing as per given criteria

Recruitment
Recruitment

Recruitment
Manual Screening
 Performed after sourcing
 Screening of the applications
 Comparing of the applications with Job
Description
 Deciding about the application - suitable or
not suitable
Telephonic Screening
 Performed after manual screening
 Telephonic conversation with applicant -
suitable or not suitable
 Format of the script – opening, body,
closing
 Probing to cross check - Interest level,
profile, skills, other information
The main objective of Screening is to Shortlist
the applicants, it can be of multiple layers to
minimize the volume of the applicants to
proceed for Selection, thus multiple layers of
Screening is also known as Recruitment Funnel

Recruitment
Telephonic Screening Demonstration
All Students will be asked to give demo on Telephonic Screening
Role Play- Recruiter and Candidate
All students will participate. Proper Opening, Body/Content, Closing of the
call should be taken care of

Recruitment
 Telephonic Interview
 Video Conference Interview
 One to One/Personal Interview
 Panel Interview
 Group Discussion Interview
 Assessment Centre Interview
 Biographical Interview
 Competency Based Interview
 Behavioural Interview
 Hypothetical Interview
 Case Study/Problem Solving Interview
 Portfolio Based Interview
 Technical Interview
 Stress Interview
The main objective of Selection is to Offer to the most suitable candidate

Recruitment
Interview Rounds Demonstration
All Students will be asked to give demo on Interview Rounds
Role Play- Interviewer and Interviewee
All students will participate. Demonstrate different types & techniques, do’s &
don’ts of the interview rounds

Recruitment
Recruitment
Formats Related to
Recruitment

Recruitment
 Main content – candidate details, interview
details, interview outcome details
 A digital MIS to record recruitment data
 Used to keep records of the candidates
 Used to refer for future process
 Associated with Sourcing, Screening,
Selection process
Recruitment MIS

Recruitment
 A form to be filled up by the interviewee
before interview
 To capture the information required by the
company to screen
 Main content – personal details,
educational details, professional details,
other information like salary expectation,
notice period etc
 Associated with Selection process
Application Blank

Recruitment
 A structured form to capture the interview
outcome & should be filled up during or
post interview by the interviewer
 To mention the strength & weakness of the
candidate
 Will be referred during next round of
interview
 Main content – parameters of evaluation,
scoring mechanism of evaluation, final
comment section - select, reject, on hold
 Associated with Selection process
Interview Feedback Form

Recruitment
Recruitment MIS, Application Blank, Interview Feedback Form Designing
Every students will be asked to prepare
Recruitment MIS as per given criteria
Application Blank as per given criteria
Interview Feedback Form as per given criteria

Recruitment
Recruitment
Structures Related to
Recruitment

Recruitment
 Internal Job Posting
 Related with internal sources of
Recruitment
 Purpose – Sending job posts for existing
employees for the horizontal and
vertical movement inside organization
hierarchy
 Applicant Tracking System
 Related with external sources of
Recruitment
 Purpose – To maintain candidate record
like CRM entries and to track the
movement of the candidate throughout
the recruitment process
IJP ATS
These structures can be prepared by company’s own IT department or company can purchase
these structures from outside vendors or company can outsource the project to other IT
companies to prepare for the company

RECRUITMENT --2 V9.0.pptx

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RECRUITMENT --2 V9.0.pptx