The document discusses how to prepare and deliver effective presentations. It emphasizes the importance of planning, preparing the content for the target audience, structuring the presentation logically, and delivering it engagingly through vocal variations, gestures, and audience sensitivity. Good presentation skills require addressing potential barriers, anticipating questions, using visual aids appropriately, and concluding impactfully.

1. Presentation Skills
HOW TO PREPARE
HOW TO PRESENT
SHL1013 Professional English 5 October 2012

2. Presentations
 Can be ideas, concepts, or issues
 Can be recorded for transmission or
presented in person
 Can be transmitted to a person or
group
 Includes the sender and the medium
 Good presentation skills can be
developed.
SHL1013 Professional English 5 October 2012

3. Presentation Skills
 Planning is the first step
 Preparation or practice is the second step
 Aspects in the development of a good
presentation
 Self Centered (Self)
 Audience Centered (Audience)
 Subject Centered (Material)
 “I want (who) to (what) (where, when and
how) because (why)”
SHL1013 Professional English 5 October 2012

4. Presentation Guide Questions
 What do you want to present (content)?
 Why do you want to present (purpose)?
 Where will you be presenting (place)?
 How do you want to present (words to
be used or not, number of words or
slides to be used)
 What does your audience need?
SHL1013 Professional English 5 October 2012

5. Analyze Target Receivers
 What are they interested in?
 What do they want?
 What do they already know?
 What do they need to know?
 What are their expectations from this
presentation?
 How will they benefit from this
presentation?
SHL1013 Professional English 5 October 2012

6. Hierarchy
 State the objective of the presentation
 Collect material from a variety of sources
 Select the content to meet their needs
 Arrange the content to meet their needs
 Arrange points logically and sequentially
 Anticipate questions; prepare answers
 Print or prepare to email handouts
SHL1013 Professional English 5 October 2012

7. Structure
 For a 30-minute presentation
2 to 2.5 minutes for the opening/beginning
 20 to 21 minutes for the middle section
 2 to 3 minutes for the closing/end
 5 minutes for the questions
 Sequence: logical and easy to understand
 Interim summaries: Recaps
 Clear separation of each section or topic
 Value of visuals, charts, handouts
SHL1013 Professional English 5 October 2012

8. The Beginning
 Should be carefully designed
 Well-rehearsed yet natural
 Get attention
 Shock or humor
 Question or short anecdote
 Amazing facts or figures
 Motivate the audience to listen
 Listen to their needs
SHL1013 Professional English 5 October 2012

9. The Closing
 Prepare Closing
 Last 2 to 2.5 minutes are as critical as
the first five minutes for a successful
presentation
 Summarize- highlight important points
 Suggest action- what to do and when,
where and how to do it
SHL1013 Professional English 5 October 2012

10. Stage Fright
 Stage Fright
 Everyone has it to some degree
 Can be used constructively
 Key issue is not elimination of fear
 Instead channel the energy it
generates for an effective presentation
SHL1013 Professional English 5 October 2012

11. Delivery
 Effective Delivery
 Be active - move
 Be purposeful - controlled gestures
 Variations – vocal (pitch, volume, rate)
 Be natural
 Be direct – don’t just talk in front of the
audience talk to them
SHL1013 Professional English 5 October 2012

12. Verbal Communication Barriers
 Speaking too fast
 Using jargon
 Tone and content
 Complicated or ambiguous language
 Physical state of the audience
SHL1013 Professional English 5 October 2012

13. Audience Sensitivity
 “see” the audience
 Take non-verbal feedback:
 congruentbody language
 incongruent body language
 Modify to meet audience needs
 Don’t just make it as a presentation
SHL1013 Professional English 5 October 2012

14. Handling Questions
 Do not get confused
 You are not supposed to know
everything
 Anticipate and keep answers ready
 Sometimes questions can give you a
lead to highlight your point of view
SHL1013 Professional English 5 October 2012

15. Visual Aids
 Always face the audience while talking
 Ensure clear visibility for large
audiences
 The colors, fonts, images should never
take attention away from the message
 Everything in the visual aid should
strengthen, clarify, or add to the
message
SHL1013 Professional English 5 October 2012

16. To Conclude
 Always prepare
 Channelize your fear
 Interact with your audience
SHL1013 Professional English 5 October 2012