Sharpen your professional presentation skills.Present with confidence & clarity with given tips.It will help you design presentation & stay on point.With practice,you can gain credibility as speaker or presenter & also will help in overcoming fear of public speaking.

1. PREPARED BY:NIRALI RAJGURU
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Presentation Skills

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Feel Free to Connect
wizard.adda@gmail.com
https://www.linkedin.com/in/nirali-rajguru-5016ba95/
https://twitter.com/nirali_rajguru
https://in.pinterest.com/wizardadda0101/
https://www.slideshare.net/Niralirajguru

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Session Objectives & Outline
Structure
Presentation
Effectively
Creating
Impactful
Slide
Delivery Skills & Body
Language

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Key Components of Good Presentations
•Introduction
•Body
•Conclusion
Smooth flow from
one topic to next
• Comfort
•Deliberate gestures
•Eye Contact
•Use of visual aids
•Volume
•Pace
•Use of full vocal range
Structure
of Content
Body
Language
&
Movement
Verbal
Delivery
Design
•Layout
•Consistency
•Color

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Structure Presentation Effectively

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Analyze
Audience
Gathering
Data &
Information
Create an
Outline
Steps in Preparing Content

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Analyze Your Audience
Audience
Body
Language
Shows
Interest
Boredom
Openness Hostility
Disapproval
Neutrality

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Introduction
•Build Rapport with Audience
•State preference for questions -
during or after
•Set stage: provide agenda and
objective –grab their attention
•State the bottom line and your key
supporting points
Body
•Deliver your message logically
and structured
•Use appropriate anecdotes,
examples
•illustrate key points
•establish credibility
•connect with audience
Conclusion
•Restate bottom line and key
supporting points
•For Q&A: “Who wants more
details?” (not, “any questions?”)
•Prompting for questions: “A
question I often hear is…”
Structure of Content

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Who am I?
Why am I here? Declare objective, set expectations
Provide your name, role, function
Why is this important -
WII-FM: What’s In It For
Me (for the audience)?
Give audience a reason to listen;
make an explicit benefit statement
How will I accomplish
my objective?
Lay a road map; set the agenda;
provide an outline of what will be
covered and when
Elevator’s Pitch

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Body: Structure
Deliver the Main Idea Tell audience what you’re going to tell
them…and tell them again
Transition Well Move through presentation by using
phrases such as; “now we will
review…” or “if there are no more
questions, we will now move onto…”
Be Flexible and On
Course
If needed, use examples not in
presentation to emphasize a point, but
don’t get side-tracked. Stay On Course
by using phrases such as “let’s get
back to…”
Review Benefits and
Main Idea
Make sure you have delivered your
message and emphasized the main idea
or benefit to the audience

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Conclusion
Review Summarize main elements of
presentation as they relate to the original
objective
“Especially” statement If applicable, highlight a key point or
crucial element for audience to take away
Next steps/call to action Signal the end is near…”to wrap up” or
“to sum up”. Clearly articulate the next
step, action, or practical
recommendation
Questions/closure Thank the audience; solicit
questions…ask open ended questions…
“who would like more details?” or “a
question I often hear is…”

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Executives/Higher Authorities Live in a
different TIME ZONE
• How do we GROW?
• How do we beat COMPETITORS?
• How do we defend PREMIUM MARGINS?

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Creating Impactful Slide

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In the hands of an artist, the tool can do wonderful things. In
the wrong hands, it can turn a good speaker into a bad one,
and a bad one into a dreadful one.”
People who know what they are talking about
don’t need powerpoint
- Steve jobs
Slide Design

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• Makes your presentation up to 50% more
memorable.
• Significantly clarifies complex or detailed
information.
• Portrays you as more professional and better
prepared.
• Speeds up group decision making.
• Shortens meeting time by up to 28%.
• Makes your message 43% more persuasive.
Visual Aids
- Whiteboards
- Projector
- PPTs
- Videos
- Handout
- Graphs/Diagram

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Keys of Great Design(Think Like a Designer)
Layout
Color
ConsistencyBackground
Text Image

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Layout
• Layout continuity from frame to frame conveys a sense
of completeness
• Headings, subheadings, and logos should show up in
the same spot on each frame
• Margins, fonts, font size, and colors should be
consistent with graphics located in the same general
position on each frame
HEADING
Fact 1
Fact 2
Fact 3
Fact 4
HEADING
The presenter could have
consolidated the text in one part of
the image, using the image’s
horizontal guiding lines; but that
didn’t happen, so the slide manages
to look sloppy as well as unreadable.
Good Layout Bad Layout

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Consistency
• Use the Same Background on Each Slide.
• Standardize the Font Throughout.
• Lines, boxes, borders, and open space also
should be consistent throughout.
• Be Consistent with animation and have all
text and photos appear on screen the same
way each time. Too much animation can be
distracting.

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Text
• The larger, the better. Remember, your slides must
be readable, even at the back of the room.
• Font size should range between 18 to 48
(according to importance)
• Font Style Should be Readable
• Use uppercase letters for the first letter
• Don't include too many details and data
(no more than 7 words to a line and 7
lines to a slide)
• Don’t Sacrifice Readability for Style

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Caps and Italics
Text…Cont.
 Do Not Use All Capital Letters
 Makes text hard to read
 Conceals acronyms
 Italics
 Used for “quotes”
 Used to highlight thoughts or
ideas
 Used for book, journal, or
magazine titles

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Bullets
• Use Bullet Points to Cover Components of Each
Idea.
• Keep each bullet to 1 line, 2 at the most.
• Remember the 6:6 rule: Maximum of six bullet points
in a slide. Maximum of six words in one line.
• You want to “cue” the audience on what you’re going
to say
• Too much text looks busy and is
hard to read
• Why read it, when you’re going to
tell them what it says?
• If you’re only going to read from
the slides, then just send them the
slides!

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Colors
• Reds and oranges are high-energy but can be difficult to
stay focused on.
• Greens, blues, and browns are mellower, but not as
attention grabbing.
• Green on Blue
• Dark Yellow on Green
• Purple on Blue
• Orange on Green
• Red on Green
Avoid These
Combinations

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This is a good mix of
colors. Readable!
This is a bad mix of
colors. Low contrast.
Unreadable!
This is a good mix of
colors. Readable!
This is a bad mix of
colors. Avoid bright
colors on white.
Unreadable!
Background Colors
Remember: Readability! Readability! Readability!

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Using Industry Color Palettes
To pick a palette is to identify colorful images within your industry that
can influence your corporate color palette.
Agriculture Industry

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The Best Kept Secret of PowerPoint
• When you’re in View Mode,
pressing “B” brings your
screen to black
• Pressing “W” instead will
turn every screen to white,
which can be useful if your
screen is a whiteboard
• Using Ctrl+P will change the
pointer into pen.
• Using Ctrl+E will change the
pointer to eraser.

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Verbal Delivery

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Verbal Delivery
 Common Faults of Verbal Presentations
1)Volume
•Speaking too quietly
2)Speed
•Speaking too quickly hinders the audience comprehension
3)Variety
•Monotone, lack of expression can create “dull” delivery with little animation
4)Fillers
•Hesitation, excessive pauses, using distracting fillers (“um”, “ah”)
5)Emphasis
•Stress on unimportant words clouds meaning
•Poor phrasing, putting pauses in the wrong places

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Your platform skills are what the audience sees and hears.
Platform Skills
• See what you are doing with your body (e.g.,
standing, sitting, making eye contact, body language,
and how you use your hands and arms).
• Hear you speak (e.g., tone of voice, volume of voice,
how fast or slow you speak, and when you use a
pause/silence.)
While You're Talking, What Is Your Body Saying?

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Guidelines for Platform Skills
• If you are being introduced to the class by someone
else, look at the speaker when you are introduced.
• Stop walking before you start talking.
• Stand solid.
• Don’t turn your back to the participants.
• If using a microphone, practice with it before the
presentation, if at all possible.
• Every presenter has his/her own style.
• Be genuine.
• Use humor

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Volume
• Speak loudly
enough to reach
all the members
audience without
overpowering
those closest to
you.
Intonation
• Avoid to speak in
monotone. Put
more feeling into
your voice and
make it livelier by
changes in your
intonation.
Pacing
• For most of us, this
is natural –except
when we are
nervous or excited.
Practice, and you
can figure out what
sounds natural and
appropriate for the
points you are
making.
Managing Your Voice

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Tell, Tell, Tell
The classic advice for presenters and
writers is the “three tell” rule:
•Tell them what you’re going to tell
them.
•Tell them what you want to tell
them.
•Then tell them what you told them.
As long as human nature stays the same,
that advice just makes good sense.

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Nonverbal Communication on the Platform
• Eye contact for two seconds with
different participants in the
audience is appropriate.
• Longer eye contact is OK when
answering a question.
• Eye contact tells people you are
listening and suggests that they
listen to you.
Eye Contact

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Nonverbal Communication on the
Platform…Cont.
• The main thing is to be your natural self.
• Avoid clutching the podium or other behaviors
that draw attention away from the message:
• When pointing to someone or something, use
your “whole hand” instead of one finger.
Gestures
× Jingling change or keys in your pocket.
× Playing with a marker, a pen, laser light, or
some other object in your hands.
× Nervous fidgeting, rocking back-and-forth from
heel to toe, excessive tension in shoulders and
arms, poor posture, etc.

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Presentation Tidbits
On the day
• The person
• The infrastructure
• The talk
• The questions

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• The person
• The meeting
• The talk
• The questions
Presentation Tidbits…Cont.
Be neat and tidy
Dress well
Be well groomed
Smile
Eat a light meal
Do your relaxing exercises

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Presentation Tidbits…Cont.
• The person
• The infrastructure
• The talk
• The questions
Be on time
Check out the hall and podium
Check podium
Know how the technology works
Sit near the front at the edge of
a row

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Presentation Tidbits…Cont.
• The person
• The infrastructure
• The talk
• The questions
Do relaxing exercises beforehand
Stand up
Speak up
Speak S L O W L Y
Use pauses
Use the pointer to point
Say “thank you” at the end

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Presentation Tidbits…Cont.
• The person
• The infrastructure
• The talk
• The questions
Know your subject
Stand over your data
Stay calm, Breathe
Tell the truth
If you don’t know, say so
Break long questions into
smaller units
Don’t be intimidated.

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Presentation…Steve Jobs Way
Tight Theme Hit them with a
headline
Stunning Stories Short stories that sell
Simple Stats Simplify the numbers
Incredible Images 2 images are
enough(Max.3)
Tiny Text Edit the text
Super Smile Send out a smile
Magic Moments Put on a show
Moving, not losing Transitions that tell

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Plan Your Presentation
Introduction --1.5 minutes
Main Body -- 8 minutes
section 1 -- 3 minutes
section 2 -- 3 minutes
section 3 -- 2 minutes
Conclusion -- 1.5 minutes
Questions -- 3-5 minutes
“Those who fail
to plan, plan to
fail.”
Example:15 minute presentation:

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Reference
• Slide:ology: The Art and Science of Creating Great
Presentations”- Nancy Durate
• HBR Guide to Persuasive Presentations
• Lessons from Bill Gates Speech
https://www.youtube.com/watch?v=x7qPAY9JqE4&t=103s

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Feel Free to Connect
wizard.adda@gmail.com
https://www.linkedin.com/in/nirali-rajguru-5016ba95/
https://twitter.com/nirali_rajguru
https://in.pinterest.com/wizardadda0101/
https://www.slideshare.net/Niralirajguru

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Thank You