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Slide
no.
Particulars Slide
No.
Particulars
5 Introduction to management 18 Important time management
tips
6 Time management 19 Timetables and schedules
7 Essential areas 20 Format of timetable/schedule
8 Success areas 21 Use of planner
9 Setting up goals and priorities 22 Realistic targets
10 ABC Analysis 23 Rewarding yourself
11 Pareto analysis 24 Do not waste time
13 The Eisenhower method 25 Reasonable time allocation
26 Task allocation by importance
14 POSEC method 27 Conclusion
15 Time management strategies
16 Implementation of goals
17 Achieving the targets
INDEX
SOURCES
• Photos download from www.google.com/images
Content from:
1. http://en.wikipedia.org/wiki/Outline_of_business_management
2. http://www.studygs.net/timman.htm
3. http://www.mindtools.com/pages/main/newMN_HTE.htm
4. http://www.wikihow.com/Manage-Your-Time
5. http://en.wikipedia.org/wiki/Time_management
6. http://www.kent.ac.uk/careers/sk/time.htm
7. http://www.counselingcenter.illinois.edu/self-help-
brochures/academic-difficulties/time-management/
8. http://www.counselingcenter.illinois.edu/self-help-
brochures/academic-difficulties/time-management/
INTRODUCTION TO MANAGEMENT
1. Management in business and organizations means to coordinate
the efforts of people to accomplish goals and objectives using
available resources efficiently and effectively.
2. Management comprises planning, organizing, staffing, leading or
directing, and controlling an organization or initiative to accomplish a
goal.
3. Management defined as the organization and coordination of
the activities of an enterprise in accordance with certain policies
and in achievement of clearly defined objectives
top
 Time management is the act or process of planning and exercising
conscious control over the amount of time spent on specific activities,
especially to increase effectiveness, efficiency or productivity
WHAT IS TIME MANAGEMENT ?
 Time management doesn’t “just happen”
for anyone – it is a skill that must be
worked on, and that most people find to
be a life-long challenge
 The major themes arising from the literature on time management
include the following:
• Creating an environment conducive to effectiveness
• Setting of priorities
• Carrying out activity around those priorities
• The related process of reduction of time spent on non-priorities
top
AREAS WHERE TIME MANAGEMENT IS ESSENTIAL
† EDUCATION
† BUSINESS ORGANISATIONS
† SPACE RESEARCH PROJECTS
† PROFESSIONAL MANAGEMENT
† MANUFACTURING PROCESSES
† EXAMINATION AND EVALUATIVE TESTS
top
TIME MANAGEMENT IS CRITICAL TO OUR SUCCESS IN…
∂ … getting your work done and achieving the targets and goals in proper m
∂ … maintaining your mental and physical health
∂ … investing in and keeping good relationships with other people
∂ … allocating some time for your friends and family
∂ … reducing the tension and fear of not getting the work done
∂ … achieving all your priorities which you have set
top
SETTING UP GOALS AND PRIORITIES
This is the FIRST critical step is time management.
Goals can be recorded and may be broken down into a project,
an action plan, or a simple task list. For individual tasks or for goals, an
importance rating may be established, deadlines may be set, and
priorities assigned. This process results in a plan with a task list or a
schedule or calendar of activities. This is done in various ways, as
follows:-
 ABC analysis
 Pareto analysis
 The Eisenhower Method
 POSEC method
Any one method
or all methods or
any two or three
methods can be
chosen
depending upon
the work you
have……
top
A B C analysis
A technique that has been used in business management for a long
time is the categorization of large data into groups. These groups are
often marked A, B, and C—hence the name. Activities are ranked upon
these general criteria:
A – Tasks that are perceived as being urgent
and important,
B – Tasks that are important but not urgent,
C – Tasks that are neither urgent nor important.
(This list could also include tasks that are
urgent but not important.)
Each group is then rank-ordered in priority. To further refine priority, some
individuals choose to then force-rank all "B" items as either "A" or "C". ABC
analysis can incorporate more than three groups
top
PARETO ANALYSIS
This is the idea that 80% of tasks can be completed in 20% of the
disposable time. The remaining 20% of tasks will take up 80% of the time.
This principle is used to sort tasks into two parts. According to this form
of Pareto analysis it is recommended that tasks that fall into the first
category be assigned a higher priority.
The 80-20-rule can also be applied to increase productivity: it is assumed
that 80% of the productivity can be achieved by doing 20% of the tasks.
Similarly, 80% of results can be attributed to 20% of activity. If productivity
is the aim of time management, then these tasks should be prioritized
higher. This view of the Pareto Principle is explored further in The 4-Hour
Workweek by Timothy Ferris.
It depends on the method adopted to complete the task. There is always
a simpler and easier way to complete the task. If one uses a complex
way, it will be time consuming. So, one should always try to find out the
alternate ways to complete each task.
top
PARETO ANALYSIS
top
THE EISENHOWER METHOD
This method is said to have been
used by U.S. President Dwight D.
Eisenhower, and is outlined in a
quote attributed to him: What is
important is seldom urgent and
what is urgent is seldom important.
All tasks are evaluated using the
criteria important/unimportant and
urgent/not urgent and put
in according quadrants.
Tasks in unimportant/not urgent quadrants are dropped, tasks in
important/urgent quadrants are done immediately and personally, tasks
in unimportant/urgent quadrants are delegated and tasks in
important/not urgent quadrants get an end date and are done
personally.
top
POSEC Method
POSEC is an acronym for Prioritize by
Organizing, Streamlining, Economizing
and Contributing.
Prioritize -
Your time
and define
your life by
goals.
Organize -
Things you
have to
accomplish
regularly to
be successful
(Family and
Finances).
Streamline -
Things you
may not like
to do, but
must do
(Work and
Chores).
Economize -
Things you
should do or
may even
like to do, but
they're not
pressingly
urgent
Contribute -
By paying
attention to
the few
remaining
things that
make a
difference.
The method dictates a template which
emphasizes an average individual's
immediate sense of emotional and
monetary security. It suggests that by
attending to one's personal
responsibilities first, an individual is
better positioned to shoulder collective
responsibilities.
top
TIME MANAGEMENT STRATEGIES
∫ Blocks of work time and breaks
∫ Dedicated work spaces
∫ Prioritize your activities
∫ Achieve "stage one"--get something done!
∫ Weekly reviews
∫ Achieve "stage one"--get something done!
∫ Postpone unnecessary activities until the work is done!
∫ Identify resources to help you
∫ Use your free time wisely
top
IMPLEMENTATION OF GOALS
Once you have decided your goals and targets, the next step is
to implement the work that you have targeted.
To implement such work, a to-do
list or a planner works the best.
A task list (also to-do list or things-to-do) is a list of tasks to be
completed, such as chores or steps toward completing a project. It is
an inventory tool which serves as an alternative or supplement
to memory
Implementation
of goals is the
second step
top
ACHIEVING THE TARGET
Remember, work hard to achieve your targets
which you decided in the first step.
This the third and final step for effective time
Management.
EVERYTHING IS IMPOSSIBLE UNTIL YOU MAKE IT
POSSIBLE.
top
IMPORTANT TIME MANAGEMENT TIPS
¥ USE PLANNER
¥ MAKE SCHEDULES AND TIME TABLES
¥ SETUP REALSITIC TARGETS
¥ REWARD YOURSELF
¥ DO NOT WASTE TIME
¥ REASONABLE TIME ALLOCATION
¥ IMPORTANT TASKS FIRST
FOLLOW
THESE TIPS
AND ENSURE
YOU
SUCCESS...!!!
top
TIME TABLES AND SCHEDULES
Time tables and schedules help you
to know which thing needs to be done
when and so on
There are various timetables such as
• Period time table
• Exam time table
• Games time table
• Study time table, etc.
top
WORK/TASKS TIME
Wake up 7.30 a.m.
breakfast 8.15 a.m.
To work 9.30 a.m.
Lunch 12.30 p.m.
Meeting 6.30 p.m.
Home 8.00 p.m.
Dinner 8.30 p.m.
Sleep 10.30 p.m.
PROFORMA OF A SCHEDULE/TIMETABLE
top
USE OF PLANNER
Planner is a multi purpose book or diary
used by students and businessmen
to record their daily routine schedule.
Planner comes very handy
when you need to note some
event or some task. It can also
be used as a to-do book.
Use of planner makes you more systematic and tidy. It will help
you to complete all your targets without any delay. It mainly
helps the human mind to forget small things which come across
the daily routine of everyperson.
top
REALISTIC TARGETS
Set realistic targets for your self to achieve.
Realistic means something that you can
Achieve within the allocated time .
Often people in excitement and hurry
set unrealistic targets which they can’t
achieve and at the end they face
failure and disappointment
Realistic targets, if achieved, will boost your morale and confidence
and will help you and motivate you to work even more harder which
would result into increase in you efficiency.
top
REWARDING YOURSELF
Reward yourself after every target that you
completed. It will motivate you to perform
better and faster.
Reward can be of any sort. it can some
food, a drink, a walk outside, watching a
movie, etc.
By rewarding yourself, you won’t feel
tired of doing anything as you
know that you will get something
good of your choice to enjoy. Thus,
rewards work as self motivating tonics
and confidence boosters.
One thing should be kept in mind that you should not get carried away
by such rewards. Rewards should be small & limited and should be
earned only when a task is completed and not otherwise.
top
DO NOT WASTE TIME
Do not work hard, work smart
These are some tips for avoid time
waste:
• Do not overload on work
• Put off quick tasks
• Let daily developments drive
you
• Do not spend more time on
social media
• Try to reinvent the wheel
• Find alternatives for repetitive
work
• Avoid disturbance as much as
possible
top
REASONABLE TIME ALLOCATION
Time allocation is the allocation of time to
different tasks and activities.
The measurement of such allocations
may be used analytically in studies
of human behaviour.
Scheduling and time management may
be used to plan and control the amount
of time allocated to various activities, so
as to improve productivity and satisfy
multiple goals and targets.
top
TASK ALLOCATION BY IMPORTANCE
top
CONCLUSION
Time is the most precious resource of a person
One must use it wiselytop
Time management- Types and details

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Time management- Types and details

  • 1.
  • 2. Slide no. Particulars Slide No. Particulars 5 Introduction to management 18 Important time management tips 6 Time management 19 Timetables and schedules 7 Essential areas 20 Format of timetable/schedule 8 Success areas 21 Use of planner 9 Setting up goals and priorities 22 Realistic targets 10 ABC Analysis 23 Rewarding yourself 11 Pareto analysis 24 Do not waste time 13 The Eisenhower method 25 Reasonable time allocation 26 Task allocation by importance 14 POSEC method 27 Conclusion 15 Time management strategies 16 Implementation of goals 17 Achieving the targets INDEX
  • 3. SOURCES • Photos download from www.google.com/images Content from: 1. http://en.wikipedia.org/wiki/Outline_of_business_management 2. http://www.studygs.net/timman.htm 3. http://www.mindtools.com/pages/main/newMN_HTE.htm 4. http://www.wikihow.com/Manage-Your-Time 5. http://en.wikipedia.org/wiki/Time_management 6. http://www.kent.ac.uk/careers/sk/time.htm 7. http://www.counselingcenter.illinois.edu/self-help- brochures/academic-difficulties/time-management/ 8. http://www.counselingcenter.illinois.edu/self-help- brochures/academic-difficulties/time-management/
  • 4. INTRODUCTION TO MANAGEMENT 1. Management in business and organizations means to coordinate the efforts of people to accomplish goals and objectives using available resources efficiently and effectively. 2. Management comprises planning, organizing, staffing, leading or directing, and controlling an organization or initiative to accomplish a goal. 3. Management defined as the organization and coordination of the activities of an enterprise in accordance with certain policies and in achievement of clearly defined objectives top
  • 5.  Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity WHAT IS TIME MANAGEMENT ?  Time management doesn’t “just happen” for anyone – it is a skill that must be worked on, and that most people find to be a life-long challenge  The major themes arising from the literature on time management include the following: • Creating an environment conducive to effectiveness • Setting of priorities • Carrying out activity around those priorities • The related process of reduction of time spent on non-priorities top
  • 6. AREAS WHERE TIME MANAGEMENT IS ESSENTIAL † EDUCATION † BUSINESS ORGANISATIONS † SPACE RESEARCH PROJECTS † PROFESSIONAL MANAGEMENT † MANUFACTURING PROCESSES † EXAMINATION AND EVALUATIVE TESTS top
  • 7. TIME MANAGEMENT IS CRITICAL TO OUR SUCCESS IN… ∂ … getting your work done and achieving the targets and goals in proper m ∂ … maintaining your mental and physical health ∂ … investing in and keeping good relationships with other people ∂ … allocating some time for your friends and family ∂ … reducing the tension and fear of not getting the work done ∂ … achieving all your priorities which you have set top
  • 8. SETTING UP GOALS AND PRIORITIES This is the FIRST critical step is time management. Goals can be recorded and may be broken down into a project, an action plan, or a simple task list. For individual tasks or for goals, an importance rating may be established, deadlines may be set, and priorities assigned. This process results in a plan with a task list or a schedule or calendar of activities. This is done in various ways, as follows:-  ABC analysis  Pareto analysis  The Eisenhower Method  POSEC method Any one method or all methods or any two or three methods can be chosen depending upon the work you have…… top
  • 9. A B C analysis A technique that has been used in business management for a long time is the categorization of large data into groups. These groups are often marked A, B, and C—hence the name. Activities are ranked upon these general criteria: A – Tasks that are perceived as being urgent and important, B – Tasks that are important but not urgent, C – Tasks that are neither urgent nor important. (This list could also include tasks that are urgent but not important.) Each group is then rank-ordered in priority. To further refine priority, some individuals choose to then force-rank all "B" items as either "A" or "C". ABC analysis can incorporate more than three groups top
  • 10. PARETO ANALYSIS This is the idea that 80% of tasks can be completed in 20% of the disposable time. The remaining 20% of tasks will take up 80% of the time. This principle is used to sort tasks into two parts. According to this form of Pareto analysis it is recommended that tasks that fall into the first category be assigned a higher priority. The 80-20-rule can also be applied to increase productivity: it is assumed that 80% of the productivity can be achieved by doing 20% of the tasks. Similarly, 80% of results can be attributed to 20% of activity. If productivity is the aim of time management, then these tasks should be prioritized higher. This view of the Pareto Principle is explored further in The 4-Hour Workweek by Timothy Ferris. It depends on the method adopted to complete the task. There is always a simpler and easier way to complete the task. If one uses a complex way, it will be time consuming. So, one should always try to find out the alternate ways to complete each task. top
  • 12. THE EISENHOWER METHOD This method is said to have been used by U.S. President Dwight D. Eisenhower, and is outlined in a quote attributed to him: What is important is seldom urgent and what is urgent is seldom important. All tasks are evaluated using the criteria important/unimportant and urgent/not urgent and put in according quadrants. Tasks in unimportant/not urgent quadrants are dropped, tasks in important/urgent quadrants are done immediately and personally, tasks in unimportant/urgent quadrants are delegated and tasks in important/not urgent quadrants get an end date and are done personally. top
  • 13. POSEC Method POSEC is an acronym for Prioritize by Organizing, Streamlining, Economizing and Contributing. Prioritize - Your time and define your life by goals. Organize - Things you have to accomplish regularly to be successful (Family and Finances). Streamline - Things you may not like to do, but must do (Work and Chores). Economize - Things you should do or may even like to do, but they're not pressingly urgent Contribute - By paying attention to the few remaining things that make a difference. The method dictates a template which emphasizes an average individual's immediate sense of emotional and monetary security. It suggests that by attending to one's personal responsibilities first, an individual is better positioned to shoulder collective responsibilities. top
  • 14. TIME MANAGEMENT STRATEGIES ∫ Blocks of work time and breaks ∫ Dedicated work spaces ∫ Prioritize your activities ∫ Achieve "stage one"--get something done! ∫ Weekly reviews ∫ Achieve "stage one"--get something done! ∫ Postpone unnecessary activities until the work is done! ∫ Identify resources to help you ∫ Use your free time wisely top
  • 15. IMPLEMENTATION OF GOALS Once you have decided your goals and targets, the next step is to implement the work that you have targeted. To implement such work, a to-do list or a planner works the best. A task list (also to-do list or things-to-do) is a list of tasks to be completed, such as chores or steps toward completing a project. It is an inventory tool which serves as an alternative or supplement to memory Implementation of goals is the second step top
  • 16. ACHIEVING THE TARGET Remember, work hard to achieve your targets which you decided in the first step. This the third and final step for effective time Management. EVERYTHING IS IMPOSSIBLE UNTIL YOU MAKE IT POSSIBLE. top
  • 17. IMPORTANT TIME MANAGEMENT TIPS ¥ USE PLANNER ¥ MAKE SCHEDULES AND TIME TABLES ¥ SETUP REALSITIC TARGETS ¥ REWARD YOURSELF ¥ DO NOT WASTE TIME ¥ REASONABLE TIME ALLOCATION ¥ IMPORTANT TASKS FIRST FOLLOW THESE TIPS AND ENSURE YOU SUCCESS...!!! top
  • 18. TIME TABLES AND SCHEDULES Time tables and schedules help you to know which thing needs to be done when and so on There are various timetables such as • Period time table • Exam time table • Games time table • Study time table, etc. top
  • 19. WORK/TASKS TIME Wake up 7.30 a.m. breakfast 8.15 a.m. To work 9.30 a.m. Lunch 12.30 p.m. Meeting 6.30 p.m. Home 8.00 p.m. Dinner 8.30 p.m. Sleep 10.30 p.m. PROFORMA OF A SCHEDULE/TIMETABLE top
  • 20. USE OF PLANNER Planner is a multi purpose book or diary used by students and businessmen to record their daily routine schedule. Planner comes very handy when you need to note some event or some task. It can also be used as a to-do book. Use of planner makes you more systematic and tidy. It will help you to complete all your targets without any delay. It mainly helps the human mind to forget small things which come across the daily routine of everyperson. top
  • 21. REALISTIC TARGETS Set realistic targets for your self to achieve. Realistic means something that you can Achieve within the allocated time . Often people in excitement and hurry set unrealistic targets which they can’t achieve and at the end they face failure and disappointment Realistic targets, if achieved, will boost your morale and confidence and will help you and motivate you to work even more harder which would result into increase in you efficiency. top
  • 22. REWARDING YOURSELF Reward yourself after every target that you completed. It will motivate you to perform better and faster. Reward can be of any sort. it can some food, a drink, a walk outside, watching a movie, etc. By rewarding yourself, you won’t feel tired of doing anything as you know that you will get something good of your choice to enjoy. Thus, rewards work as self motivating tonics and confidence boosters. One thing should be kept in mind that you should not get carried away by such rewards. Rewards should be small & limited and should be earned only when a task is completed and not otherwise. top
  • 23. DO NOT WASTE TIME Do not work hard, work smart These are some tips for avoid time waste: • Do not overload on work • Put off quick tasks • Let daily developments drive you • Do not spend more time on social media • Try to reinvent the wheel • Find alternatives for repetitive work • Avoid disturbance as much as possible top
  • 24. REASONABLE TIME ALLOCATION Time allocation is the allocation of time to different tasks and activities. The measurement of such allocations may be used analytically in studies of human behaviour. Scheduling and time management may be used to plan and control the amount of time allocated to various activities, so as to improve productivity and satisfy multiple goals and targets. top
  • 25. TASK ALLOCATION BY IMPORTANCE top
  • 26. CONCLUSION Time is the most precious resource of a person One must use it wiselytop