SlideShare a Scribd company logo
Time
Management
Mohamed Mosaad
7/8/2012
Time flies
Objectives
• Understand the concept of time management
• Implement such concept in an activity
• Recognize some facts and principles of time management
• Overcome challenges to time management
• Develop effective time management skills:
• Identify key tasks
• Prioritize effectively
• Plan and track time
• Set SMART goals
• Create long-term and short-term plans
• Create to-do lists
• Develop assertiveness
WIIFM
• Plan and prioritize each day‘s activities in a
more efficient, productive manner
• Overcome procrastination quickly and easily
Today’s Agenda
 The importance of time management
 What is time management
 Planning:
• Pareto’s principles
• Prioritization
 Setting Goals
 Implementing and tracking
“Time lost is never found again.” –
Benjamin Franklin
The Importance of Time Management
Discussion
Control
Productivity
Confidence
Ability to meet goals
Fun
What is time management?
• "Yesterday is History
Tomorrow is a Mystery
But Today is a Gift
That is Why They Call it
The Present"
• Time Management is the ability of using time
well to increase job productivity and life
enjoyment.
• It can also be defined as "understanding
exactly how much time we have and how to
use it effectively."
• Skill
Activity
Do you:
1) Undertake work as it appears, rather than in order of
priority?
2) Accept unimportant interruptions when working on an
urgent task?
3) Say ―yes‖ to work requests even when unsuitable?
4) Put off tasks which are uninteresting?
5) Deal with the same material several times, when it should
have been dealt with in one sitting?
6) Have considerable difficulty making decisions?
7) Allow your work surroundings to become disorganized
and messy?
8) Let your career path just ―happen‖ rather than taking
positive steps towards achieving desirable and realistic life
goals?
9) Waste considerable time on unimportant phone calls?
10) Frequently lack the concentrative powers to see tasks
through to the end?
Time Wasters and Thieves
• Internal (Easy to control)
 Inability to concentrate
 Indecision
 Frustration
 Procrastination
 Lack of overall objective
External(Hard to control…but you can)
• Phone Calls
Emails
Facebook
TV
Noise and distractions
I CAN NOT SAY NO
iPhones, iPods, and iPads
Planning
• “The bad news is time flies. The good news is
you’re the pilot.” – Michael Altshuler
I. Pareto's Principle
II. Prioritization
III.Setting Goals
I. Pareto’s Principle
II. Prioritization
1. ABC Analysis
2. Stephen Covey’s matrix
1.ABC Analysis
A
B
C
2.Stephen Covey’s Time Management
Matrix)
1
Important and
urgent (Do it Now)
2
Important but not
urgent (decide when to
do it)
3
Urgent but not
important
(delegate it)
4
Not important,
Not
Urgent(Dump it)
ImportantNotImportant
Urgent Not Urgent
Setting Goals
Implementing and tracking
• Procrastination
• Organizing
• Being Assertive and Saying NO
• Creating To-Do Lists
• General Tips
1.Procrastination
• "to keep delaying something that must be
done."
 No
Deadline
 No passion
 Don’t know
where to
start
 Need help
Overcoming Procrastination
• Delete
• Delegate
• Do it now
• Ask for advice
• Obey the 15 minutes rule!
• Have a clear deadline!
• Give yourself a reward!
• Remove distractions!
Organization
Follow the S.T.I.N.G Strategy:
• Select one task to do at a time.
• Time yourself using a clock for no more than
one hour.
• Ignore everything else during that time.
• No breaks or interruptions should be
permitted.
• Give yourself a reward when the time is up.
Being Assertive and Saying NO
• The fact is: you cannot do everything. So,
Don‘t undertake things you cannot complete
Remain consistent to your goals
• How to Say No
• Give a reason
• Be diplomatic
• Suggest a trade-off
• Don‘t put off your decision
To Do List
• Daily to do list
• Weekly to do list
• Semester to do list
• Yearly to do list
Daily to do list
Weekly to do list
Semester to do list
Yearly to do list
General Tips
• 1. Keep it Clean: A clean workspace is key to maximum
productivity
• 2. Keep it Organized: A fixed commitment schedule
helps you get everything done
• 3. Keep it Goal Oriented: Even setting short term goals
helps keep you motivated
• 4. Keep it Quiet: A quiet room is the best to keep
concentration
• 5. Keep it Active: A lazy body can result in a lazy brain
•“Living your life without a
plan is like watching
television with someone
else holding the remote
control.” – Peter Turla
•
Time management
Time management

More Related Content

What's hot

Time management
Time managementTime management
Time management
Amlan Roychowdhury
 
Time Management
Time ManagementTime Management
Time Management
shweta_1712
 
Time management
Time  managementTime  management
Time management
Sridhar Angara
 
Time management
Time managementTime management
Time management
awi10
 
Time Management
Time ManagementTime Management
Time Management
Nikhil Dhiman
 
Improving the Time Management Skills
Improving the Time Management  SkillsImproving the Time Management  Skills
Improving the Time Management Skills
St.Xavier's College (Autonomous),Palayamkottai
 
New Time Mgt
New Time MgtNew Time Mgt
New Time Mgt
talcpowder
 
sOFTsKILLs Time Management
sOFTsKILLs Time ManagementsOFTsKILLs Time Management
sOFTsKILLs Time Management
Aamer Quazy
 
Time management and smart working in short time
Time management and smart working in short timeTime management and smart working in short time
Time management and smart working in short time
SidraMumtaz8
 
Time Management Training
Time Management TrainingTime Management Training
Time Management Training
Rachel Macklin
 
Time management
Time managementTime management
Time management
Nagella Naveen
 
Time management
Time managementTime management
Time management
YashAdulkar
 
Time management
Time managementTime management
Time management
Arvind Rai
 
Time management hacks
Time management hacksTime management hacks
Time management hacks
Rajesh Soundararajan
 
how to manage you time
how to manage you timehow to manage you time
how to manage you time
Maurya SirReddy
 
Time management for Success and Well being
Time management for Success and Well beingTime management for Success and Well being
Time management for Success and Well being
Manu Melwin Joy
 
Time management
Time managementTime management
Time management
Shashank Shekhar
 
Time Management
Time ManagementTime Management
Time Management
Time ManagementTime Management
Time Management
John Oluwagbemiga
 
TIME MANAGEMENT & ORGANIZATIONAL SKILLS II
TIME MANAGEMENT & ORGANIZATIONAL SKILLS IITIME MANAGEMENT & ORGANIZATIONAL SKILLS II
TIME MANAGEMENT & ORGANIZATIONAL SKILLS II
Sandy Chernoff
 

What's hot (20)

Time management
Time managementTime management
Time management
 
Time Management
Time ManagementTime Management
Time Management
 
Time management
Time  managementTime  management
Time management
 
Time management
Time managementTime management
Time management
 
Time Management
Time ManagementTime Management
Time Management
 
Improving the Time Management Skills
Improving the Time Management  SkillsImproving the Time Management  Skills
Improving the Time Management Skills
 
New Time Mgt
New Time MgtNew Time Mgt
New Time Mgt
 
sOFTsKILLs Time Management
sOFTsKILLs Time ManagementsOFTsKILLs Time Management
sOFTsKILLs Time Management
 
Time management and smart working in short time
Time management and smart working in short timeTime management and smart working in short time
Time management and smart working in short time
 
Time Management Training
Time Management TrainingTime Management Training
Time Management Training
 
Time management
Time managementTime management
Time management
 
Time management
Time managementTime management
Time management
 
Time management
Time managementTime management
Time management
 
Time management hacks
Time management hacksTime management hacks
Time management hacks
 
how to manage you time
how to manage you timehow to manage you time
how to manage you time
 
Time management for Success and Well being
Time management for Success and Well beingTime management for Success and Well being
Time management for Success and Well being
 
Time management
Time managementTime management
Time management
 
Time Management
Time ManagementTime Management
Time Management
 
Time Management
Time ManagementTime Management
Time Management
 
TIME MANAGEMENT & ORGANIZATIONAL SKILLS II
TIME MANAGEMENT & ORGANIZATIONAL SKILLS IITIME MANAGEMENT & ORGANIZATIONAL SKILLS II
TIME MANAGEMENT & ORGANIZATIONAL SKILLS II
 

Viewers also liked

Top Tips For Working Smarter
Top Tips For Working SmarterTop Tips For Working Smarter
Top Tips For Working Smarter
InterQuest Group
 
Say Goodbye to Fear Forever!
Say Goodbye to Fear Forever!Say Goodbye to Fear Forever!
Say Goodbye to Fear Forever!
Jim Jubelirer
 
7 Keys To Goal Setting Success
7 Keys To Goal Setting Success7 Keys To Goal Setting Success
7 Keys To Goal Setting Success
Mohammed Algarni
 
Winning Personality
Winning PersonalityWinning Personality
Winning Personality
MMMTS
 
Greatest Coach Ever!
Greatest Coach Ever!Greatest Coach Ever!
Greatest Coach Ever!
Jim Jubelirer
 
Get your Business Organised seminar
Get your Business Organised seminarGet your Business Organised seminar
Get your Business Organised seminar
BusinessVictoria
 
12 Time Management Techniques
12 Time Management Techniques12 Time Management Techniques
12 Time Management Techniques
Weekdone.com
 
Inspirational motivation training for improving the future employability of p...
Inspirational motivation training for improving the future employability of p...Inspirational motivation training for improving the future employability of p...
Inspirational motivation training for improving the future employability of p...
Rolling Plans Pvt. Ltd.
 
Setting And Reaching Goals
Setting And Reaching GoalsSetting And Reaching Goals
Setting And Reaching Goals
ssimacek
 
Time Management
Time ManagementTime Management
Time Management
MMMTS
 
Goal Setting and Achieving
Goal Setting and AchievingGoal Setting and Achieving
Goal Setting and Achieving
Kofi Ford
 
3600planning
3600planning3600planning
3600planning
knksmart
 
EMERGENT POWER DEVELOPMENT CO
EMERGENT POWER DEVELOPMENT COEMERGENT POWER DEVELOPMENT CO
EMERGENT POWER DEVELOPMENT CO
John Oluwagbemiga
 
Make Your Strategic Plan a Living Process
Make Your Strategic Plan a Living ProcessMake Your Strategic Plan a Living Process
Make Your Strategic Plan a Living Process
Jim Jubelirer
 
Time Management & Productivity - Best Practices
Time Management & Productivity -  Best PracticesTime Management & Productivity -  Best Practices
Time Management & Productivity - Best Practices
Vit Horky
 
Goal Setting
Goal SettingGoal Setting
Goal Setting
Mercer University
 
24 Productivity Habits of Successful People - by @prdotco
24 Productivity Habits of Successful People - by @prdotco24 Productivity Habits of Successful People - by @prdotco
24 Productivity Habits of Successful People - by @prdotco
pr.co
 
Discover the Power of WHY
Discover the Power of WHYDiscover the Power of WHY
Discover the Power of WHY
Jim Jubelirer
 
Train The Trainer
Train The TrainerTrain The Trainer
Train The Trainer
MMMTS
 
7 Questions About Employee Motivation
7 Questions About Employee Motivation7 Questions About Employee Motivation
7 Questions About Employee Motivation
jtaylorireland
 

Viewers also liked (20)

Top Tips For Working Smarter
Top Tips For Working SmarterTop Tips For Working Smarter
Top Tips For Working Smarter
 
Say Goodbye to Fear Forever!
Say Goodbye to Fear Forever!Say Goodbye to Fear Forever!
Say Goodbye to Fear Forever!
 
7 Keys To Goal Setting Success
7 Keys To Goal Setting Success7 Keys To Goal Setting Success
7 Keys To Goal Setting Success
 
Winning Personality
Winning PersonalityWinning Personality
Winning Personality
 
Greatest Coach Ever!
Greatest Coach Ever!Greatest Coach Ever!
Greatest Coach Ever!
 
Get your Business Organised seminar
Get your Business Organised seminarGet your Business Organised seminar
Get your Business Organised seminar
 
12 Time Management Techniques
12 Time Management Techniques12 Time Management Techniques
12 Time Management Techniques
 
Inspirational motivation training for improving the future employability of p...
Inspirational motivation training for improving the future employability of p...Inspirational motivation training for improving the future employability of p...
Inspirational motivation training for improving the future employability of p...
 
Setting And Reaching Goals
Setting And Reaching GoalsSetting And Reaching Goals
Setting And Reaching Goals
 
Time Management
Time ManagementTime Management
Time Management
 
Goal Setting and Achieving
Goal Setting and AchievingGoal Setting and Achieving
Goal Setting and Achieving
 
3600planning
3600planning3600planning
3600planning
 
EMERGENT POWER DEVELOPMENT CO
EMERGENT POWER DEVELOPMENT COEMERGENT POWER DEVELOPMENT CO
EMERGENT POWER DEVELOPMENT CO
 
Make Your Strategic Plan a Living Process
Make Your Strategic Plan a Living ProcessMake Your Strategic Plan a Living Process
Make Your Strategic Plan a Living Process
 
Time Management & Productivity - Best Practices
Time Management & Productivity -  Best PracticesTime Management & Productivity -  Best Practices
Time Management & Productivity - Best Practices
 
Goal Setting
Goal SettingGoal Setting
Goal Setting
 
24 Productivity Habits of Successful People - by @prdotco
24 Productivity Habits of Successful People - by @prdotco24 Productivity Habits of Successful People - by @prdotco
24 Productivity Habits of Successful People - by @prdotco
 
Discover the Power of WHY
Discover the Power of WHYDiscover the Power of WHY
Discover the Power of WHY
 
Train The Trainer
Train The TrainerTrain The Trainer
Train The Trainer
 
7 Questions About Employee Motivation
7 Questions About Employee Motivation7 Questions About Employee Motivation
7 Questions About Employee Motivation
 

Similar to Time management

Time management
Time managementTime management
Time management
Trần Văn Khoa
 
Hpa,Step By Step To Success
Hpa,Step By Step To SuccessHpa,Step By Step To Success
Hpa,Step By Step To Success
hpa │ Highly Professional Advisors ®
 
Time Management
Time ManagementTime Management
Time Management
Shahid Rao
 
Time Management Training Materials for student
Time Management Training Materials for studentTime Management Training Materials for student
Time Management Training Materials for student
ALHazmNationalProjec
 
Time management
Time managementTime management
Time management
Muhammad Usman
 
Effective Time Management to Hack Productivity - Pavan Dikondkar
Effective Time Management to Hack Productivity - Pavan DikondkarEffective Time Management to Hack Productivity - Pavan Dikondkar
Effective Time Management to Hack Productivity - Pavan Dikondkar
Pavan Dikondkar
 
Time Management
Time ManagementTime Management
Time management-ppt
Time management-pptTime management-ppt
Time management-ppt
NinoJosephMihilli12
 
Power point slides
Power point slidesPower point slides
Power point slides
mmarchione
 
Time Management LW.pptx
Time Management LW.pptxTime Management LW.pptx
Time Management LW.pptx
TimBee1
 
LW Time Management.pptx
LW Time Management.pptxLW Time Management.pptx
LW Time Management.pptx
TimBee1
 
Time Management
Time ManagementTime Management
Time Management
ASIT
 
Life Skill - Time Management
Life Skill - Time ManagementLife Skill - Time Management
Life Skill - Time Management
Ashok Ghosh
 
Time Management ppt
Time Management pptTime Management ppt
Time Management ppt
RajivKataria4
 
Managing time human services
Managing time human servicesManaging time human services
Managing time human services
ezook
 
Time management dach
Time management  dachTime management  dach
Time management dach
Dache pally
 
Time and Priority Management me.pptx
Time and Priority Management me.pptxTime and Priority Management me.pptx
Time and Priority Management me.pptx
Kowsalya Devi
 
Time management
Time managementTime management
Time management
Soft Skills World
 
Time management
Time managementTime management
Time management
Mahmoud Shaqria
 
Time Management_V3.ppt
Time Management_V3.pptTime Management_V3.ppt
Time Management_V3.ppt
aarti.takawane
 

Similar to Time management (20)

Time management
Time managementTime management
Time management
 
Hpa,Step By Step To Success
Hpa,Step By Step To SuccessHpa,Step By Step To Success
Hpa,Step By Step To Success
 
Time Management
Time ManagementTime Management
Time Management
 
Time Management Training Materials for student
Time Management Training Materials for studentTime Management Training Materials for student
Time Management Training Materials for student
 
Time management
Time managementTime management
Time management
 
Effective Time Management to Hack Productivity - Pavan Dikondkar
Effective Time Management to Hack Productivity - Pavan DikondkarEffective Time Management to Hack Productivity - Pavan Dikondkar
Effective Time Management to Hack Productivity - Pavan Dikondkar
 
Time Management
Time ManagementTime Management
Time Management
 
Time management-ppt
Time management-pptTime management-ppt
Time management-ppt
 
Power point slides
Power point slidesPower point slides
Power point slides
 
Time Management LW.pptx
Time Management LW.pptxTime Management LW.pptx
Time Management LW.pptx
 
LW Time Management.pptx
LW Time Management.pptxLW Time Management.pptx
LW Time Management.pptx
 
Time Management
Time ManagementTime Management
Time Management
 
Life Skill - Time Management
Life Skill - Time ManagementLife Skill - Time Management
Life Skill - Time Management
 
Time Management ppt
Time Management pptTime Management ppt
Time Management ppt
 
Managing time human services
Managing time human servicesManaging time human services
Managing time human services
 
Time management dach
Time management  dachTime management  dach
Time management dach
 
Time and Priority Management me.pptx
Time and Priority Management me.pptxTime and Priority Management me.pptx
Time and Priority Management me.pptx
 
Time management
Time managementTime management
Time management
 
Time management
Time managementTime management
Time management
 
Time Management_V3.ppt
Time Management_V3.pptTime Management_V3.ppt
Time Management_V3.ppt
 

Recently uploaded

Advanced Java[Extra Concepts, Not Difficult].docx
Advanced Java[Extra Concepts, Not Difficult].docxAdvanced Java[Extra Concepts, Not Difficult].docx
Advanced Java[Extra Concepts, Not Difficult].docx
adhitya5119
 
Reimagining Your Library Space: How to Increase the Vibes in Your Library No ...
Reimagining Your Library Space: How to Increase the Vibes in Your Library No ...Reimagining Your Library Space: How to Increase the Vibes in Your Library No ...
Reimagining Your Library Space: How to Increase the Vibes in Your Library No ...
Diana Rendina
 
The basics of sentences session 6pptx.pptx
The basics of sentences session 6pptx.pptxThe basics of sentences session 6pptx.pptx
The basics of sentences session 6pptx.pptx
heathfieldcps1
 
How to Make a Field Mandatory in Odoo 17
How to Make a Field Mandatory in Odoo 17How to Make a Field Mandatory in Odoo 17
How to Make a Field Mandatory in Odoo 17
Celine George
 
Life upper-Intermediate B2 Workbook for student
Life upper-Intermediate B2 Workbook for studentLife upper-Intermediate B2 Workbook for student
Life upper-Intermediate B2 Workbook for student
NgcHiNguyn25
 
Walmart Business+ and Spark Good for Nonprofits.pdf
Walmart Business+ and Spark Good for Nonprofits.pdfWalmart Business+ and Spark Good for Nonprofits.pdf
Walmart Business+ and Spark Good for Nonprofits.pdf
TechSoup
 
Leveraging Generative AI to Drive Nonprofit Innovation
Leveraging Generative AI to Drive Nonprofit InnovationLeveraging Generative AI to Drive Nonprofit Innovation
Leveraging Generative AI to Drive Nonprofit Innovation
TechSoup
 
PCOS corelations and management through Ayurveda.
PCOS corelations and management through Ayurveda.PCOS corelations and management through Ayurveda.
PCOS corelations and management through Ayurveda.
Dr. Shivangi Singh Parihar
 
How to Add Chatter in the odoo 17 ERP Module
How to Add Chatter in the odoo 17 ERP ModuleHow to Add Chatter in the odoo 17 ERP Module
How to Add Chatter in the odoo 17 ERP Module
Celine George
 
Natural birth techniques - Mrs.Akanksha Trivedi Rama University
Natural birth techniques - Mrs.Akanksha Trivedi Rama UniversityNatural birth techniques - Mrs.Akanksha Trivedi Rama University
Natural birth techniques - Mrs.Akanksha Trivedi Rama University
Akanksha trivedi rama nursing college kanpur.
 
How to deliver Powerpoint Presentations.pptx
How to deliver Powerpoint  Presentations.pptxHow to deliver Powerpoint  Presentations.pptx
How to deliver Powerpoint Presentations.pptx
HajraNaeem15
 
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdfANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
Priyankaranawat4
 
South African Journal of Science: Writing with integrity workshop (2024)
South African Journal of Science: Writing with integrity workshop (2024)South African Journal of Science: Writing with integrity workshop (2024)
South African Journal of Science: Writing with integrity workshop (2024)
Academy of Science of South Africa
 
Your Skill Boost Masterclass: Strategies for Effective Upskilling
Your Skill Boost Masterclass: Strategies for Effective UpskillingYour Skill Boost Masterclass: Strategies for Effective Upskilling
Your Skill Boost Masterclass: Strategies for Effective Upskilling
Excellence Foundation for South Sudan
 
How to Build a Module in Odoo 17 Using the Scaffold Method
How to Build a Module in Odoo 17 Using the Scaffold MethodHow to Build a Module in Odoo 17 Using the Scaffold Method
How to Build a Module in Odoo 17 Using the Scaffold Method
Celine George
 
Chapter 4 - Islamic Financial Institutions in Malaysia.pptx
Chapter 4 - Islamic Financial Institutions in Malaysia.pptxChapter 4 - Islamic Financial Institutions in Malaysia.pptx
Chapter 4 - Islamic Financial Institutions in Malaysia.pptx
Mohd Adib Abd Muin, Senior Lecturer at Universiti Utara Malaysia
 
C1 Rubenstein AP HuG xxxxxxxxxxxxxx.pptx
C1 Rubenstein AP HuG xxxxxxxxxxxxxx.pptxC1 Rubenstein AP HuG xxxxxxxxxxxxxx.pptx
C1 Rubenstein AP HuG xxxxxxxxxxxxxx.pptx
mulvey2
 
Chapter wise All Notes of First year Basic Civil Engineering.pptx
Chapter wise All Notes of First year Basic Civil Engineering.pptxChapter wise All Notes of First year Basic Civil Engineering.pptx
Chapter wise All Notes of First year Basic Civil Engineering.pptx
Denish Jangid
 
clinical examination of hip joint (1).pdf
clinical examination of hip joint (1).pdfclinical examination of hip joint (1).pdf
clinical examination of hip joint (1).pdf
Priyankaranawat4
 
Film vocab for eal 3 students: Australia the movie
Film vocab for eal 3 students: Australia the movieFilm vocab for eal 3 students: Australia the movie
Film vocab for eal 3 students: Australia the movie
Nicholas Montgomery
 

Recently uploaded (20)

Advanced Java[Extra Concepts, Not Difficult].docx
Advanced Java[Extra Concepts, Not Difficult].docxAdvanced Java[Extra Concepts, Not Difficult].docx
Advanced Java[Extra Concepts, Not Difficult].docx
 
Reimagining Your Library Space: How to Increase the Vibes in Your Library No ...
Reimagining Your Library Space: How to Increase the Vibes in Your Library No ...Reimagining Your Library Space: How to Increase the Vibes in Your Library No ...
Reimagining Your Library Space: How to Increase the Vibes in Your Library No ...
 
The basics of sentences session 6pptx.pptx
The basics of sentences session 6pptx.pptxThe basics of sentences session 6pptx.pptx
The basics of sentences session 6pptx.pptx
 
How to Make a Field Mandatory in Odoo 17
How to Make a Field Mandatory in Odoo 17How to Make a Field Mandatory in Odoo 17
How to Make a Field Mandatory in Odoo 17
 
Life upper-Intermediate B2 Workbook for student
Life upper-Intermediate B2 Workbook for studentLife upper-Intermediate B2 Workbook for student
Life upper-Intermediate B2 Workbook for student
 
Walmart Business+ and Spark Good for Nonprofits.pdf
Walmart Business+ and Spark Good for Nonprofits.pdfWalmart Business+ and Spark Good for Nonprofits.pdf
Walmart Business+ and Spark Good for Nonprofits.pdf
 
Leveraging Generative AI to Drive Nonprofit Innovation
Leveraging Generative AI to Drive Nonprofit InnovationLeveraging Generative AI to Drive Nonprofit Innovation
Leveraging Generative AI to Drive Nonprofit Innovation
 
PCOS corelations and management through Ayurveda.
PCOS corelations and management through Ayurveda.PCOS corelations and management through Ayurveda.
PCOS corelations and management through Ayurveda.
 
How to Add Chatter in the odoo 17 ERP Module
How to Add Chatter in the odoo 17 ERP ModuleHow to Add Chatter in the odoo 17 ERP Module
How to Add Chatter in the odoo 17 ERP Module
 
Natural birth techniques - Mrs.Akanksha Trivedi Rama University
Natural birth techniques - Mrs.Akanksha Trivedi Rama UniversityNatural birth techniques - Mrs.Akanksha Trivedi Rama University
Natural birth techniques - Mrs.Akanksha Trivedi Rama University
 
How to deliver Powerpoint Presentations.pptx
How to deliver Powerpoint  Presentations.pptxHow to deliver Powerpoint  Presentations.pptx
How to deliver Powerpoint Presentations.pptx
 
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdfANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
ANATOMY AND BIOMECHANICS OF HIP JOINT.pdf
 
South African Journal of Science: Writing with integrity workshop (2024)
South African Journal of Science: Writing with integrity workshop (2024)South African Journal of Science: Writing with integrity workshop (2024)
South African Journal of Science: Writing with integrity workshop (2024)
 
Your Skill Boost Masterclass: Strategies for Effective Upskilling
Your Skill Boost Masterclass: Strategies for Effective UpskillingYour Skill Boost Masterclass: Strategies for Effective Upskilling
Your Skill Boost Masterclass: Strategies for Effective Upskilling
 
How to Build a Module in Odoo 17 Using the Scaffold Method
How to Build a Module in Odoo 17 Using the Scaffold MethodHow to Build a Module in Odoo 17 Using the Scaffold Method
How to Build a Module in Odoo 17 Using the Scaffold Method
 
Chapter 4 - Islamic Financial Institutions in Malaysia.pptx
Chapter 4 - Islamic Financial Institutions in Malaysia.pptxChapter 4 - Islamic Financial Institutions in Malaysia.pptx
Chapter 4 - Islamic Financial Institutions in Malaysia.pptx
 
C1 Rubenstein AP HuG xxxxxxxxxxxxxx.pptx
C1 Rubenstein AP HuG xxxxxxxxxxxxxx.pptxC1 Rubenstein AP HuG xxxxxxxxxxxxxx.pptx
C1 Rubenstein AP HuG xxxxxxxxxxxxxx.pptx
 
Chapter wise All Notes of First year Basic Civil Engineering.pptx
Chapter wise All Notes of First year Basic Civil Engineering.pptxChapter wise All Notes of First year Basic Civil Engineering.pptx
Chapter wise All Notes of First year Basic Civil Engineering.pptx
 
clinical examination of hip joint (1).pdf
clinical examination of hip joint (1).pdfclinical examination of hip joint (1).pdf
clinical examination of hip joint (1).pdf
 
Film vocab for eal 3 students: Australia the movie
Film vocab for eal 3 students: Australia the movieFilm vocab for eal 3 students: Australia the movie
Film vocab for eal 3 students: Australia the movie
 

Time management

  • 2. Objectives • Understand the concept of time management • Implement such concept in an activity • Recognize some facts and principles of time management • Overcome challenges to time management • Develop effective time management skills: • Identify key tasks • Prioritize effectively • Plan and track time • Set SMART goals • Create long-term and short-term plans • Create to-do lists • Develop assertiveness
  • 3. WIIFM • Plan and prioritize each day‘s activities in a more efficient, productive manner • Overcome procrastination quickly and easily
  • 4. Today’s Agenda  The importance of time management  What is time management  Planning: • Pareto’s principles • Prioritization  Setting Goals  Implementing and tracking
  • 5.
  • 6.
  • 7.
  • 8.
  • 9.
  • 10. “Time lost is never found again.” – Benjamin Franklin
  • 11. The Importance of Time Management Discussion
  • 16. Fun
  • 17. What is time management? • "Yesterday is History Tomorrow is a Mystery But Today is a Gift That is Why They Call it The Present"
  • 18. • Time Management is the ability of using time well to increase job productivity and life enjoyment. • It can also be defined as "understanding exactly how much time we have and how to use it effectively." • Skill
  • 20. Do you: 1) Undertake work as it appears, rather than in order of priority? 2) Accept unimportant interruptions when working on an urgent task? 3) Say ―yes‖ to work requests even when unsuitable? 4) Put off tasks which are uninteresting? 5) Deal with the same material several times, when it should have been dealt with in one sitting?
  • 21. 6) Have considerable difficulty making decisions? 7) Allow your work surroundings to become disorganized and messy? 8) Let your career path just ―happen‖ rather than taking positive steps towards achieving desirable and realistic life goals? 9) Waste considerable time on unimportant phone calls? 10) Frequently lack the concentrative powers to see tasks through to the end?
  • 22. Time Wasters and Thieves • Internal (Easy to control)  Inability to concentrate  Indecision  Frustration  Procrastination  Lack of overall objective
  • 23. External(Hard to control…but you can) • Phone Calls
  • 26. TV
  • 28. I CAN NOT SAY NO
  • 30.
  • 31. Planning • “The bad news is time flies. The good news is you’re the pilot.” – Michael Altshuler I. Pareto's Principle II. Prioritization III.Setting Goals
  • 33. II. Prioritization 1. ABC Analysis 2. Stephen Covey’s matrix
  • 35. 2.Stephen Covey’s Time Management Matrix) 1 Important and urgent (Do it Now) 2 Important but not urgent (decide when to do it) 3 Urgent but not important (delegate it) 4 Not important, Not Urgent(Dump it) ImportantNotImportant Urgent Not Urgent
  • 36.
  • 38. Implementing and tracking • Procrastination • Organizing • Being Assertive and Saying NO • Creating To-Do Lists • General Tips
  • 39. 1.Procrastination • "to keep delaying something that must be done."  No Deadline  No passion  Don’t know where to start  Need help
  • 40. Overcoming Procrastination • Delete • Delegate • Do it now • Ask for advice • Obey the 15 minutes rule! • Have a clear deadline! • Give yourself a reward! • Remove distractions!
  • 42. Follow the S.T.I.N.G Strategy: • Select one task to do at a time. • Time yourself using a clock for no more than one hour. • Ignore everything else during that time. • No breaks or interruptions should be permitted. • Give yourself a reward when the time is up.
  • 43. Being Assertive and Saying NO • The fact is: you cannot do everything. So, Don‘t undertake things you cannot complete Remain consistent to your goals • How to Say No • Give a reason • Be diplomatic • Suggest a trade-off • Don‘t put off your decision
  • 44. To Do List • Daily to do list • Weekly to do list • Semester to do list • Yearly to do list
  • 45. Daily to do list
  • 46. Weekly to do list
  • 48. Yearly to do list
  • 49.
  • 50. General Tips • 1. Keep it Clean: A clean workspace is key to maximum productivity • 2. Keep it Organized: A fixed commitment schedule helps you get everything done • 3. Keep it Goal Oriented: Even setting short term goals helps keep you motivated • 4. Keep it Quiet: A quiet room is the best to keep concentration • 5. Keep it Active: A lazy body can result in a lazy brain
  • 51.
  • 52.
  • 53.
  • 54.
  • 55. •“Living your life without a plan is like watching television with someone else holding the remote control.” – Peter Turla •

Editor's Notes

  1. Control: Proper time management allows you to take some measure of control over your life. By pre-planning your activities you help your days to become ordered. Things come up and you may be forced to change your plan at times, but for the most part, knowing exactly what you need to achieve each day and having a plan to ensure that these things get done, will help you be more in control of your destiny.
  2. 2. Productivity: Proper time management allows you to be more productive. When you don‘t properly manage your time, you often have too many activities and not enough day. Time gets away from you. To counteract this, write down what you need to get done and allocate a definite and realistic period of time to achieve it. When the time period is up for each activity, move on. Doing this will mean that you at least get some things finished and have moved towards completing the other activities.
  3. Confidence: Proper time management gives you confidence. This is partly because you have taken back control of your life. Checking things off your to-do-list will cause your confidence to soar as you realize that you can finish what you start. As your accomplishments grow so will your confidence.
  4. Ability to meet goals: Another one of the benefits of time management is the ability to meet your goals. It is nearly impossible to meet your goals when you fail to properly manage your time. This is because you never get around to doing what needs to be done in order to achieve the goals you've set for yourself. Something always comes up, or you spend too much time on frivolous tasks, eating away time that should go toward meeting your goals.
  5. 4. Fun: Proper time management allows you to have more time for fun. By prioritizing and getting the most important and pressing things done first, you then have time to do the things you really want to do. This might be a favorite hobby, going dancing, enjoying time with family and fiends
  6. I need each one of you to answer the following yes-no questions.
  7. Put off: Postpone
  8. If you answered YES to 0-3 questions Congratulations! Others can learn from your positive time management techniques. If you answered YES to 4-7 questions Reasonable, but no cause for bragging! Start working on those YES responses. If you answered YES to more than 7 questions then It really is time you manage your time more effectively!
  9. Inability to concentrate: You can’t concentrate on what you are doing. Maybe because you need to sleep or you are thinking about something in your mind.Indecision: You can’t decide which mission or task to start and when and how.Frustration: You maybe afraid on not being able to achieve your goal.Procrastination: You are postponing everything with no rational reason.Lack of overall objective: lack of objectives, priorities, deadlines, and daily plan . It is hard to hit something with eyes closed It is impossible to achieve something that you are not yet clear about
  10. Telephone interruptions – Many times we are in the middle of accomplishing something really important and the telephone rings. These calls can not only take you away from your task, but sometimes they interrupt your train of thought and you can‘t return to where you were without retracing your steps.
  11. Sometimes you need to spend much time to check your 1000 emails and notifications So try to clear or mark your emails as read from time to time.
  12. Facebook. Average wasting time by Facebook is needed here.
  13. Average time wasted by TV needed here.
  14. Vilfredo Pareto was an Italian economist. He is famous for his 80-20 rule (principle).This principle states that typically 80% of unfocussed effort generates only 20% of results. This means that the remaining 80% of results are achieved with only 20% of the effort. While the ratio is not always 80:20, this broad pattern of a small proportion of activity generating non-scalar returns recurs so frequently that it is the norm in many situations. Out of your 100% tasks, only 20% are core. If you invest your time, effort, and energy into these 20 tasks, you will get 80% results. You use this principle to identify these 20% core tasks, and pay special attention to them.
  15. A technique that has been used in business management for a long time is the categorization of large data into groups. These groups are often marked A, B, and C—hence the name. Activities are ranked upon these general criteria:A – Tasks that are perceived as being urgent and important,B – Tasks that are important but not urgent,C – Tasks that are neither urgent nor important.Each group is then rank-ordered in priority. To further refine priority, some individuals choose to then force-rank all "B" items as either "A" or "C". ABC analysis can incorporate more than three groups.[9]
  16. IMPORTANT: These are activities that lead to the achieving your goals and have the greatest impact on your life. URGENT: These activities demand immediate attention, but are often associated with someone else‘s goals rather than our own.The Four-Quadrant TO DO Task Since first introduced by Stephen Covey, the four quadrants became so popular. As everyone knows, these four quadrants help us identify tasks that need attention by tagging them with their importance and urgency. Here are the four quadrants and their significance at a glance: Quadrant I: Represents things that are both ―urgent‖ and ―important‖ – we need to spend time here- Quadrant of Firefighting The activities need to be dealt with immediately, and they're important. This is where we manage and produce, and where we bring our experience and judgment to bear in responding to many needs and challenges. Many important activities become urgent through procrastination, or because we do not do enough prevention and planning. For example, bills that are due today. Quadrant II: Includes activities that are ―important, but not urgent‖- Quadrant of Quality Although the activities here are important, and contribute to achieving the goals and priorities - they do not have to be done right now. As a result, they can be scheduled in when you can give quality thought to them. Here‘s where we do our long-range planning, anticipate and prevent problems, empower others, broaden our minds and increase our skills. Ignoring this Quadrant feeds and enlarges Quadrant I, creating stress, burnout, and deeper crises for the person consumed by it. Investing in this Quadrant shrinks Quadrant I. For example, preparing for a PHD Another good example would be the preparation of an important talk, or mentoring a key individual. Prayer time, family time and personal relaxation/recreation are also part of this Quadrant. Quadrant III: Includes things that are ―urgent, but not important‖ - Quadrant of Deception Quadrant III is all about distractions. They must be dealt with right now, but frankly, are not important. For example, when you answer an unwanted phone call, - you have had to interrupt whatever you were doing to answer it. The noise of urgency creates the illusion of importance. Actual activities, if they are important at all, are important to someone else. For example, many phone calls, meetings, and drop-in visitors fall into this category. Quadrant IV: Reserved for activities that are ―not urgent, not important‖- Quadrant of Waste We often ―escape‖ to Quadrant IV for survival Some meetings could fall into this category – they have been scheduled in advance, but if they achieve nothing, or you do not contribute to them, then they have simply wasted time. Other examples could include driving time and low quality relaxation or family time. Reading addictive novels, watching mindless television shows, or gossiping at office would qualify as Quadrant IV time-wasters. Watching ―mindless‖ television shows is also a good example. should focus on for long term achievement of goals
  17. .A goal: Is 1-3 action statement .The best thing you need to do that your action must start with a verb such as increasing
  18.  Working files: these are files related to your current projects/clients. They are used and referred to on daily basis, e.g. list of requirements…etc Reference files: these are files related to your current projects/clients. They are used and referred to less frequently than working file, e.g. agreements..etc Archive files: these are files of projects/clients you have finished working on/with.