Training New Managers on Time Management

1. Managing
Responsibility
and Time

2. Ribbon Excercise

3. Part 1: Understanding
Time and Its Impact

4. Please reflect for 2 mins
“What are you
working toward
this year?
Personally, and
Professionally?”

5. Can You Manage Time?

6. Time cannot be managed
• As it passes in a fixed rhythm
• You Can Only Manage Yourself
• Therefore, Self Management is more necessary

7. Time Scarcity

8. Time Scarcity

9. Your
Daily
86,400
Seconds

10. Lets Assess
our Time
Management

11. A Snapshot of Your Time Management Style
Objective: Self assess your current professional routines and
structured processes for managing regional responsibilities.
This quiz focuses on the systems you have in place.
Instructions:
•Please turn to the section titled
"The First Step" in your workbook.
•Read each question and honestly check "Yes" or "No" based on your regular
work practices.
•Once completed, use the scoring guide below the quiz to interpret your results.
•You will have 5 minutes for this activity.

12. Uncovering Your Time Habits
Objective: To move beyond professional systems and identify deep-seated personal
habits and environmental factors that may be unconsciously impacting your efficiency,
creating stress, or undermining your work-life balance.
Instructions:
• Now, please turn to the next section in your workbook, "The Second Step".
• This quiz assesses underlying behavioral patterns. Please read each question carefully and
check the appropriate box for an affirmative answer.
• Use the interpretation guide to understand what your score suggests about your habits.
• We will take another 5 minutes for this activity.

13. What is Your Relationship with Time?
To explore your subconscious perspective on time itself. This final diagnostic helps reveal
whether you view time as an opportunity to be seized, an enemy to be fought, or a void to be
filled.
Instructions:
◦ Please turn to the section titled "The Third Step: How You Relate to Time" in your
workbook.
◦ From the list of words provided, please circle the five that you feel best describe "time".
There are no right or wrong answers; go with your initial feeling.
◦ After making your selections, read the interpretation section to discover what your choices
reveal about your mindset towards time.
◦ This should take about 3 minutes.

14. Effects of Poor Time Management
and time scarcity mindset
Delayed deadlines
Low productivity
Mental Saaaaaatress
Poor work- life balance
Bad professional reputation

15. Part 2: Aligning
Goals and Actions

16. Goals and Objectives
“Goal is your destination,
and the objectives are the
milestones on a journey to
your destination. They help
us stay focused and track
our progress."
"Objectives are clear, specific
goals that tell us what we
want to achieve."
“ This applies both as an
individual and as well when
you lead your teams for a
common goal”.

17. Goal Alignment - Team
"Think of it like a football
team. Every player has their
own role, but they're all
working together to score a
goal."

18. Where Does Time Go
Write down your regular daily
activities
Do you think you have enough
time for your activities
How far they are aligned
with your Goals or Business
Objectives
Page 12,13 & 14 of Workbook

19. Time Drain Audit
List down Activities you have
done last 3 days
• Identify how many of them
were Strategic or
Nonstrategic
• Time bound or limitless
• Aligned to goals
• Did they were of value for
the time spent

20. Ques
Activity
Strategic or Non-
strategic?
Time-bound or
Limitless?
Aligned to Goals?
Value for Time
Spent?
(High/Medium/Low
)
Example: Weekly
performance
review with CBMs
Strategic
Time-bound (1
hour)
Yes High
Example:
Responding to
routine emails
Non-strategic Limitless Partially Low
Example: Handling
an unexpected
customer
escalation
Strategic
Time-bound
(Urgent)
Yes High

21. Part 3: Practical Case Study &
Solutions
Part 4: Prioritization
Techniques

22. Case Study: "Win-Back" % Challenge
•Objective: "Win back" a targeted number of dormant
customers and secure transfers from competitors during
the 90-day Number target.
Total Impact: ~17 Days Lost (~19% of campaign time)

23. Time Saved is Time Earned
1. Leverage Automation Tools
• Use scheduling tools (Buffer, Hootsuite)
to plan social media posts in bulk.
• Automate email marketing (Mailchimp,
HubSpot workflows).
• Set up keyword and competitor
monitoring with tools like SEMrush or
Ahrefs.
Use report automation in Google Data
Studio or Looker Studio.
Result: Cuts down hours of repetitive
tasks. Team focuses on strategy, not
routine.
2. Use Existing Research & Work
Maintain a central knowledge base
or shared drive for all campaign
data, templates, and case studies.
Before starting new content or
campaign ideas, search past decks,
audience personas, competitor
reports, etc.
Encourage a culture of
documentation and tagging for easy
retrieval.
Result: Saves time reinventing the
wheel; builds on proven insights.
3. Communicate Smart,
Not Slow
Stop relying on
email/messages for basic
clarifications when sitting in
the same office.
Encourage face-to-face or
quick huddle conversations.
Set up daily stand-ups or
Slack channels for real-time
updates and queries.
Result: Faster resolution,
less waiting, fewer email
chains = more progress.

24. Part 2: Aligning Goals
and Actions
Lets watch a video

25. Prioritizing:
Leading Your
Team to Success

26. Why Prioritize
The Benefits for Your Team
Increases Efficiency: "A good prioritization helps
your team work more efficiently. You'll avoid
wasting time and resources on tasks that aren't
important."
Provides Direction: “Prioritizing gives you & your
team a clear sense of purpose and direction.
Everyone knows where they're going and what
they need to do."
Reduces Stress: “Prioritizing ahead reduces stress
and uncertainty. Everyone knows what's expected
of them, and there are fewer surprises."

27. But Why…
Meet Deadlines: "Prioritizing helps your
team meet deadlines and avoid costly
delays."
Improve Productivity: "When you
prioritize, your team can focus on the
most important tasks and get more
done in less time."
Reduce Overwhelm: "Prioritization
helps prevent your team from feeling
overwhelmed by too many tasks."

28. Activity: Identifying Your Top 3 Time
Wasters.

29. The Eisenhower Matrix for Task
Prioritization
A simple tool to help
decide which tasks are
most important and
which can wait.
For example, fixing a
machine is both urgent
and important;
organizing files can be
scheduled.

30. Time Management Matrix
URGENT & IMPORTANT
• Crisis
• Pressing Problems
• Deadline Driven Projects
NOT URGENT & IMPORTANT
• Prevention
• Relationship Building
• New Opportunities
• Planning, Recreation
URGENT & NOT IMPORTANT
• Interruptions, some calls
• Some mail, reports
• Some meetings
• Proximate, pressing matters
• Popular activities
NOT URGENT & NOT IMPORTANT
• Trivia, busy work
• Some Mail
• Some Phone Calls
• Time Wasters
• Pleasant Activities
DO NOW DO LATER
DELEGATE /
OUTSOURCE ELIMINATE

31. List a few tasks you do
daily and sort them using
the Eisenhower Matrix.
Discuss with a partner.

32. Pareto Principle
The 80/20 rule, also known as the Pareto principle,
A time management technique that suggests that 20% of efforts produce 80% of
results.
Helps prioritize tasks, maximize productivity, and save time.

33. Pareto Principle
How to use the 80/20 rule
1.Identify the 20% of tasks
that will have the biggest
impact on your goals.
• Focus on those tasks
first.
• Delegate or automate
tasks that are less
productive.
• Eliminate tasks that don't
contribute to your goals.
Examples of the 80/20
rule
• In sales, 80% of revenue
often comes from 20% of
customers.
• In software, 80% of user
complaints may stem
from 20% of bugs.
• In business, 80% of
profits could come from
20% of products or
services.
Tips for applying the 80/20
rule
• Take note of the tasks
you complete during the
20% of the day when
you're most inspired.
• Identify active hours and
try to remain focused
when you are most
productive.
• Time block important
tasks

34. List your Tasks and
apply pareto
principle.

35. ABC Model

36. Part 5: Advanced Strategies

37. Time Blocking & Time
Management
• Time blocking involves setting
aside specific time blocks for
tasks and activities.
• It's a way to focus on one task
at a time,
• This can help to be more
productive and Avoid
multitasking.

38. Time Blocking & Time
Management
Better focus
One can reduce distractions and
context switching by focusing on one task at
a time.
More productive work
One can create more time for deep work
on tasks like writing, research, and designing.
Improved planning
One can analyze how you spend your time
to better estimate how much time needed for
future tasks.
Prevent decision paralysis
One can create an action plan for the day so
one knows what he or she is going to work
on.

39. Pomodoro Technique