This document outlines ranking criteria and performance indicators for evaluating delivery units of the Extension Office. It includes categories for evaluating physical performance based on programs, projects, activities and support to operations. It also includes categories for good governance, accountability reports, financial performance, and innovative accomplishments. Objectively verifiable indicators and targets are provided for each category. The document also provides a process for calculating numerical and adjectival ratings for individuals and delivery units.

1. Prepared by: Jo B. Bitonio
Extension Office Director

2. Prepared by: Jo B. Bitonio
Extension Office Director

3. Ranking Criteria
Category Indicators Means of
Verification
(MOV)
Percentage
(Weight)
Program
Indicators and
other targets
contained in the
WFP
Physical Performance:
a.Programs, Projects
and Activities (PAPs)
b.Support to Operation
(STO)
c.Gen. Administration
Services (GAS)
d.Intervening/Others
OPCR vis-à-vis
Work plan
60%

4. Ranking Criteria
Category Indicators Means of
Verification
(MOV)
Percentage
(Weight)
Good Governance
Conditions are
provided under
MC No. 2018-1
dated May 28,
2018
a. Maintain update the
Agency Transparency
Seal pursuant to Sect
9 of the General
Provisions of the FY
2019 Gen
Appropriations Act
(GAA) to enhance
transparency and
enforce accountability.
Website
15%

5. Ranking Criteria
Category Indicators Means of
Verification
(MOV)
Percentage
(Weight)
Good Governance
Conditions are
provided under
MC No. 2018-1
dated May 28,
2018
a.1 Agency’s mandates,
functions, name of
officials with their
position, designation
and contact information;
a.2 DBM Approved budget
and corresponding
targets
a.3 Financial
Accountability reports
FY-2014-2018; FAR No.
1 SAAOBDB’
Annual Physical
Reports of Operations
and Physical Plan

6. Ranking Criteria
Category Indicators Means of
Verification
(MOV)
Percentage
(Weight)
Good
Governance
Conditions are
provided under
MC No. 2018-1
dated May 28,
2018
a.4 Status of implementation
of PPAs and beneficiaries;
a.5 Annual Procurement
Plan under Gov’t
Procurement Policy
Board;
a.6 QMS ISO Certification
a.7 System of ranking
Delivery Units
a.8 The Agency Review and
Compliance Procedure of
Statements and Financial
Disclosures

7. Ranking Criteria
Category Indicators Means of
Verification
(MOV)
Percentage
(Weight)
Good
Governance
Conditions are
provided under
MC No. 2018-1
dated May 28,
2018
a.9 The Freedom of
Information (FOI) Manual
b. Post/Update the PhilGEPS
posting of all invitations to
Bid and awarded pursuant
to RA 9184).
c. Maintain/update the
Citizen’s or Service Charter
or its equivalent consistent
with the objectives of the
ARTA 2007 (RA 9485) and
the President’s directive to
reduce processing time of
all public transactions
CSC MC No. 14 S 2016
7.5%

8. Ranking Criteria
Category Indicators Means of
Verification
(MOV)
Percentage
(Weight)
Accountability
Reports
On time submission of
accountability reports, such
as:
a.Quarterly Accom. Report
b.Budget and Financial
Accountability Reports
c. PublicI investment Plan
( CO &EO)
d. CDA Annual Report (CO&
EO)
e. Report on Separation(CO)
f.Report on Appointment
Issued(CO)
g.Annual Procurement Plan
(CO&EO)
Transmittal
letters
through hard
copies or
electronic
form
7.5%

9. Ranking Criteria
Category Indicators Means of
Verification
(MOV)
Percentage
(Weight)
Accountability
Reports
h. Agency Procurement
Compliance and
Performance Indicator
-CO&EO
i. Reports on the Status of
Bids and Awards
j. Inventory of Supplies
( CO& EO)
k. Inventory of Properties,
Plant and Equipment (CO&
E0)
l. Government Quality
Management Program
(GQMP) requirements
Transmittal
letters
through hard
copies or
electronic
form

10. Ranking Criteria
Category Indicators Means of
Verification (MOV)
Percentage
(Weight)
Accountability
Reports
m. KPI Monitoring Reports
and Analysis
n. OPCR and IPCRs
o. Other reports that
maybe Required to be
submitted.
p. Indicative FY 2019APP
Non—CSE
q. FY 2019 CSE
Transmittal letters
through hard copies
or electronic form
Financial
Performance
Budget Utilization Rate
• Obligation
• Disbursement
Statement of
Allotment and
Obligation (SAOB) &
Budget and financial
Accountability
Reports (BFAR)
5 %

11. Ranking Criteria
Category Indicators Means of
Verification (MOV)
Percentage
(Weight)
Innovative and
Creative
Accomplishments
Innovative & trail blazing
activities and strategies
Project activity
concept paper
Project Activity
Report Photos
5 %
TOTAL
100%

16. 57.5%
BETTER

18. Objectively Verifiable
Indicators (OVI)
Target Accom % Remarks
A.1.
Handholding
Program for
Micro and
Small
cooperatives
1
No. of registered micro and
small cooperatives
provided with handholding
or enabling and support
services
485 1068 222.02
No. of clients who rated
the handholding /enabling
services as good or better
388 847 218.29
No. of handholding
/enabling support
services rendered
within the prescribed
period
388 847 218.29

19. Objectively Verifiable
Indicators (OVI)
Target Accom % Remarks
1.1.1.
Registration
of
cooperatives
and
amendments
to ACBL
No. of application for
registration received
and acted upon
36 101 280.55
No. of ne registration
process as Good or
better
29 79 272.41
No. of complete
registration
application
documents acted
upon within the
period in the Citizen's
Charter
36 100 277.77

20. Objectively Verifiable Indicators
(OVI)
Target Accom % Remarks
Monitoring
No. of cooperatives
inspected with inspection
reports transmitted to
cooperatives
801 840 104.86
1
No. of corrected violations
from the preceding/previous
year monitored (4449
FINDINGS CORRECTED)
2146 1110 0.5172
No. of coops examined
with reports transmitted
to coops
11 12 109.09

21. Objectively Verifiable
Indicators (OVI)
Target Accom % Remarks
Regulation of
Cooperatives
Enforcement
No. of reported violations
within 15 days upon
knowledge of violation or
receipt complaints acted
upon of complaints (with
reports issued
14 42 300
No. of non-compliant coops
complying with sanctions
and/or directives (SCO)
101 121 119.80
No. of request for legal
opinion acted upon within 15
days from receipt of request
14 24 171.42

22. Objectively Verifiable
Indicators (OVI)
Target Accom % Remarks
Support to
Operation
Posting of ISO Quality
Management System
Program
100 100 100
Obligation BUR ratio of
total obligation against
total allotment
100 100 100
Disbursement Ratio total
disbursement against
total obligation
100 100 100

23. Objectively Verifiable
Indicators (OVI)
Target Accom % Remarks
General
Administrative
Support
Services
Budget and financial
accountability reports
(BFARS) 100 100 100
COA financial Reports
Fill compliance or with
at least 30 % of last
year
recommendations
Submission of APP CSE
Submission of APP Non
CSE
Submission of APCPE

25. Program Indicators
and Other Targets (OPCR)
Percentage of
Accomplishment
Points
Earned
Rating
Above 97% of the
planned targets
5 60%
89-96 4 48%
83-88 3 36%
70-79 2 24%
Below 70% 2 12%

26. Good Governance
Transparency seal
Posting is maintained &
updated
Points
earned
All posting is timely & updated 5
With at least 1 late and 1
incomplete posting
0
PHILGEPS
Posting is maintained &
updated
Points
earned
All posting is timely & updated 4
With at least 1 late and 1
incomplete posting
2
No Posting 0

27. Citizens Charter
A, Certificate of compliance from CSC
Compliance Points
earned
Compliant 3
Non Compliant 0
B. Client’s feedback
Client Satisfaction Points
earned
95-100% rated at least very good 5
80-94% 3
Below 80% 1

28. Freedom of Information
Posting Points
earned
Timely posting of reports 3
None 0
Posting
Timeliness of
Actions
Response Points
earned
80-100% acted upon within the
prescriptive period
3
Below 80 % 0

29. Accountability Reports
Timeliness of Submission of
Reports
Timeliness of Reports Points
earned
Before the due date 5
On the due date 3
After the due date 1
Accuracy of Reports
Timeliness of Reports Points
earned
No revision 5
With 1-2 revision 3
3 or more revisions 1

30. Completeness of Reports
Completeness of Reports Points
earned
Incomplete 3
Complete 0
Financial Performance
Percentage of Utilization Points
earned
90-100 5
80-89 3
Below 80% 1

31. Innovative and Creative
Accomplishments
Percentage of Utilization Points
earned
3 and above activities
documented and accepted
5
2 3
1 1

32. Performance Numerical &
Adjectival Rating
Overall Point
Score
Equivalent
Adjectival Rating
97-100 Outstanding
88-96 Very Satisfactory
78-87 Satisfactory
70-77 Unsatisfactory
Below 70 Poor

33. List of Individual Rating
Template
Gen. Administration and Support Unit
Name of Employee Rating
Numerical Adjectival
No. of Employees
Ave. Rating of Staff

34. IPCR
Ratee Assessed by Final Ranking
by
GAS personnel
not assigned to
Operating Units
Supervising CDS Extension Office
Director
Gas Personnel
assigned to
operating Units
Unit heads
/Legal/
Supervising CDS

35. Name of Employee Rating
Numerical Adjectival
No. of Employees
Ave. Rating of Staff
Province of Pangasinan

36. IPCR
Ratee Assessed by Final Ranking
by
CDS-II Unit
Heads/Area
Supervisors
Supervising CDS

37. Name of Employee Rating
Numerical Adjectival
No. of Employees
Ave. Rating of Staff
Registration/CRITS
/CPDAS/SEU Unit

38. IPCR
Ratee Assessed by Final Ranking by
Sr CDS Supervising CDS Extension Office
Director
Legal Officer Extension Office
Director
Extension Office
Director
Supervising CDS Extension Office
Director
Extension Office
Director
Extension Office
Director
PMP Chairman

39. Ranking of Delivery Unit
Ranking
Delivery Unit
Performance
Category
Top 10 % Best delivery
Unit
Top 25 % Better Delivery
Unit
Next 65 % Good Delivery
Unit

40. Rates of the PBB
Ranking
Delivery Unit
Performance
Category
Best delivery Unit 0.65%
Better Delivery
Unit
0.575%
Good Delivery Unit 0.50%

42. • Acts as partners of management and
their co-employees in meeting
performance goals; and
• Submit and work on the agreed
performance targets, accomplishments
and timeliness