CDA Region I Extension Office

1. Region 1 Extension Office
Accomplishment Report, Practices and
Strategies in Accomplishing the WFP
2021, Suggestions for Improvement

2. Region 1 consists of four provinces and eight cities,
namely: the province of Ilocos Norte, Ilocos Sur, La
Union and Pangasinan; and the cities of Dagupan,
San Carlos, Alaminos and Urdaneta in Pangasinan;
Laoag in Ilocos Norte, Vigan and Candon in Ilocos
Sur; San Fernando in La Union. The City of San
Fernando is the center of the region.
Regional Center: San Fernando City, La Union
Land Area: 12,840.2 sq. km
Population (2015): 5,026,128
Provinces: 4
Cities: 9
Municipalities: 116
Barangays: 3,265
Cong. Districts: 12
Languages: Ilocano, Pangasinan, Bolinao, Tagalog,
Englis

3. Organizational
Outcome:
Growth and
Viability of
Cooperative
Enterprises
Improved
OPERATION
-CRP
-CDP
STO
- GMS
- APB
Gen Mgmt & Supervision
Administration of Personnel Benefits
38
27
11

4. Health Status of CDA R1 EO
Out of 38 personnel,
(6) Immuno Compromised
(1) Deceased
(1 ) JO (Driver for)
(31) Reporting
(5) vacancy

5. Status of Cooperatives
As of October, 2021
Micro Small Medium Large
57% 28% 12% 3%

6. Level
Up
• Micro TO Small – 23
• Small TO Medium – 10
• Micro TO Medium – 1
• Medium TO Large - 1
2020
2021
• Micro TO Small – 17
• Small TO Medium – 7
• Medium TO Large - 1
• Large to Billionaire - 7

7. CPDAS
CRITS
2
2
16
CDS-II
Out of 71 indicators , 59 were
accomplished, 10 for
completion with an overall
accomplishment of 127%
CSF
3

8. Reg
SES
2
2
17
CDS-II
Out of 63 indicators, 44
were accomplished, 19 for
completion with an overall
accomplishment of
113.97%
Legal
1

9. 3
STO
Planning,
MIS, QMS
Out of 22 indicators , 7 were
accomplished, 15 for
completion with an overall
accomplishment of 135.71%

10. GAS
7 Out of 61 indicators , 31 were
accomplished, 30 for
completion with an overall
accomplishment of 130.87%

11. Overall Performance of CDA RO1
CRP
CDP STO GAS
127%
113.97%
135.71%
130.87%
126.88%

12. Practices and Strategies in Accomplishing the
Target in the WFP of 2021
Practices and Strategies
in accomplishing the
target in the WFP 2021
• Field Personnel
ILOCOS NORTE
ILOCOS SUR
LA UNION
PANGASINAN
• Sections of CDA RO1

13. 13
1. Constant follow up communication to
officers and personnels of each cooperative
2. Visibility of CDA Personnel in the area.
3. Having a specific schedules of reporting to office
and visitations to areas/municipalities
4. Creation of communication groups (messenger group chats
and text groups)
5. Immediate responses to queries and requests (if solutions
cannot be found or ready answer can not be given, a timeline
to answer is given) (Good Client Care)
6. Emailed/sent thru messenger all the CDA Report forms to all
cooperatives.
7. Rendering assistance in the following: how to organize a
new coop, how to accomplish/submit online mandatory
reports, how to amend ACBL, how to apply/renew CTE, etc.
8. Provided thru email/messenger all the CDA Report forms to
all cooperatives.
9. Reported to the CDA Pangasinan Field Office to assist coops
in encoding CAPR, AFS and in accomplishing the reports esp.
PAR (new report) and render services upon the request of
coops.
10. Constant reminders, follow-ups and advisories to
cooperatives thru text, call, email, messenger, Group Chat
(Ilocos Norte Coops).
11. Invited cooperatives to attend the Koop Balitaan
and other webinars.
12. Provided continuous Technical Assistance
(mentoring, coaching, etc.) to micro/small/medium
/large cooperatives in the preparation of mandatory
reports, amendment of ACBL, conduct of trainings and other
technical assistance needed by the cooperatives.
13. Answered queries regarding some issues and concerns in the
management and governance of cooperatives.
14. Assisted and Endorsed (by Director) cooperatives in their request
for assistance/interventions to the Provincial Government of Ilocos
Norte and Department of Agriculture (various interventions received
by the cooperatives such as machineries and financial assistance)
15. Assisted groups in the preparation of registration documents.
16. Conducted Pre-Registration Seminars Face to Face since no
internet connectivity in the area of the proposed co-op observing
the health protocols.
17. Assisted in enrolment/registration of cooperatives to CBMIS and
monitoring their transactions
18. Monitoring of Koop Kapatid Program
19. Identifying the needs of the cooperatives to know what
assistance to render
20. Visit LGUs (each municipality) or establish communication lines
with personnel or officers of LGUs and discuss collaboration between
CDA and LGU. Establish and maintain contacts (list).
21. Being available/present during schedules of meetings /
consultations
22. Prompt responses to queries and requests
23. Regular monitoring (having systematized monitoring
24. Established good working relationship /
partnership with other GAs and LGUs in the conduct of capability
trainings (e.g. DAR, TESDA, LGU Quirino, LGU Candon City)
25. Having monitoring system (excel file) and communication
system (group chat) for reporting progress or
feedbacking
26. Established good working relationship /
partnership with other GAs and LGUs in the conduct
of capability trainings (e.g. TESDA, LGU Quirino, LGU
Candon City LGU Alilem)
27. Validate the application documents for registration of
proposed cooperatives
28. Monitoring of cooperative’s submission of mandatory
reports
29. Conducted face to face inspection/monitoring of
cooperatives, monitoring of Koop-Kapatid Programs and
CBMIS.
30. Having good communication system
31. Doing online inspections thru video call and messaging
(creating inspection survey questionnaire forwarded to
coops during inspections)
31. Willingness to accommodate adjustments of schedules
(caused by health protocols and natural calamities)
32. Having monitoring system
33. Having monitoring system (excel file for those
cooperatives submitted mandatory reports and issued with
COC) and communication system (group chat) for
reporting progress or feedbacking
34. Wilingness to coach cooperatives in the detailed
preparations of mandatory reports
35. Willingness to help in the encoding of the CAPR and
AFS
36. Facilitating the issuances of COC to individual
cooperatives through courier services
Practices and Strategies in Accomplishing the Target in the WFP of 2021
Field Personnel (Ilocos Sur and Norte, La Union and Pangasinan)
36

14. Business
Presentation
PowerPoint Institute
CDP
1) Coordinated and strengthened coordination with Friends in the Media on Radio Guestings for CRITS
Work Plan
2) Regular review of the WFP to know the accomplishments and what else to accomplish in coordination with all Sections
3) Regular conduct of weekly convocation for updates and reminders
Meetings with Other Agencies
4) Attended virtual and face to face meetings with NEDA, DTI, BFAR, DA, DSWD, TESDA ETC on the following namely:RDC
Joint RDC RFOC Meeting, DA Webex RAFMP, SUCBEM, DEVad, EPAHP with DSWD, Regional Competitive Index of DTI,
RDC BP2 and ETC. “
5) RD/Planning/GSS OD
Did not apply for a work from home arrangement even with comorbidity to perform tasked which cannot be done
CPDAS
1) Conduct of KPOP forum with 600 pax via zoom and FB live
2) Koop Kapatid Program 6 Partner Cooperatives 8 Beneficiary Cooperatives
3) Conduct of forum re: Various agencies programs and services for cooperatives Dept. of Agriculture, DTI, TESDA, LBP,
BIR, DOST DSWD, & others
4) CDA-Philmech Project Conducted 3 batches of Trainings - face to face Batch 1 - 10 FCA's (October 27-28, 2021) Batch 2
11 FCA's (November 3-4, 2021)Batch 3 - 8 FCA's (November 10-11, 2021)
5) Koop balitaan Facilitated various series of koopbalitaan Programs and services
6) "Articles prepared 6 articles posted in CDA R1 website 1. CDA Chairman visits CDA region 1 2. Consultation meeting on
Agriculture, Aquaculture, Farmers, Dairy and Fisherfolk 3. CDA ROI features NGAs programs and services 4. CDA-
Project starts the trainings to FCAs Batch 1 & 2 training
7) 5. CDA conducts Youth Forum 6. HAPPC as participant to supply & delivery of school furniture "
8) "Linkaging/participation to inter-agency various meetings DTI, DA,DSWD, NEDA, BFAR, TESDA, ATI-RTC, PCA,LGUs RTF
ELCAC/PRLEC, EPAHP, FISHERY INDUSTRY FORUM, RAFEN, ETC"
9) "Compilation of cooperatives with products with AVP"
10) Cleansing of dormant accounts of CDF/CIA beneficiaries Out of Php 11,792,772.00 outstanding balance on loan and
releases as of December 2017, Php11,700,311.50 were approved for write off and re-classified from 2018-2021. The
remaining balance is 92,460.50 (2 beneficiaries) Letter -request to COA for authority to write off dormant accounts with
following actions taken /attachments
11 Partnership with Ateneo de Manila Bigkis Program
12 Provided 8 cooperatives as pilot coops for the operational management review"
PRACTICES AND STRATEGIES
Planning (5) /CPDAS (12) 17

15. Business
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CDP
1) Assisted CRITS in evaluating the AFS of 2 cooperatives submitted by Certified External Auditors to determine
renewal of their accreditation
2) Submitted articles to be posted in CDA website
3) Prepared part of Modules for Financial Management and Loan Portfolio Management Trainings
4) Attended to various e-forums in collaboration with CDA Central Office
5) Assisted CRITS in providing various trainings to different cooperatives and acted as Resource Speaker to 7
trainings
CRP
6) Assisted RU in checking and reviewing 108 documentary requirements passed by cooperatives for the issuance
of Certificate of Compliance as part of Officer of the Day's responsibility
With Planning
8) Prepared and submitted Minutes of Meetings in Regional Office
CSF
9) Participated in the Election for Regional Representatives in the CDA Placement Process-RA 11364
Reorganization
SES
10) Posted regularly list of cooperatives issued with Certificates of Compliance in the CDA R1 FB and Classroom
for the CDS lls
11) Posted regularly list of cooperatives with deficiencies in the Classrom for technical assistance of the CDS lls
CRITS
Work Plan
12) Created GC with Field CDS for updates and reminders, constant monitoring of the WFP from time to time,
attended meetings with other agencies, conducted capability buildings face to face and online
13) PRS
14) Conducted face to face and online in coordination with the field CDS
PRACTICES AND STRATEGIES
CSF / SES /CRITS 14

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PRACTICES AND STRATEGIES
Legal / Registration / HR/ Management
CDP
1) Provided legal advice to cooperatives and CDS regarding provisions of RA 9520 online and face-to-face
2) With CPDAS
3) Assisted in the preparation of AVP of Coops Products in Region 1
4) Acted as Resource Person in the implementation of CDA-PHILMEC partnership (Face-to-Face)
CRP
6) Prepared legal opinions and reply letters to complaint
7) Coordinated with CDS regarding rehabilitation of a dissolved cooperative
8) Prepared Show Cause Order to non-compliant cooperatives and coordinated with
Workplan
9) Assisted in the organization and election of RCO Officers
Others
10) Acted as Resource Person for webinars for cooperatives (online)
11) Conducted dialogue online and/or face to face with cooperatives to address their concerns
12) Coordinated with focal person of DA-ACPC relating to concerns and queries of cooperative
13) Prepared advisories
Registration
14) Constant letter reminders/ sms/call/e-mail/ messenger to clients
HR
Convocation
15) Regular conduct of Value Focus during convocation to strengthen commitment and values transformation
towards work
DTR/OPCR/IPCR/DAR/COS
16) Reminders through CDA R1 GC on the submission and other updates
Management/Planning
17) Created a COVID Crisis Management Committee to address problem on the COVID 19 Pandemic.
17

17. Business
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Suggestions for Improvement
CPDAD PPA Indicator Criteria
1. Provision of audit subsidy to micro
and small cooperatives
No. of micro and small cooperatives provided
with audit subsidy
Micro and small cooperatives with government assistance
such as beneficiaries of Dept. of Agriculture, Philmech
Micro and small cooperatives under the Koop Kapatid
Program
Micro and small cooperatives under ELCAC
Areas/Indigenous Community/People
2. Additional staff / Job Order Assist in the conduct of various trainings and
other activities such product development,
enterprise development and other livelihood
trainings
3.
Convergence Assistance Program
Livelihood Assistance
Seed Capital Assistance
Food Assistance
Emergency Financial Assistance
For the cooperative members in Crisis Situation/
cooperatives under ELCAC/BP2
SES
4. To have a standard process on
releasing Certificate of Compliance
(COC) via courier. Maybe MOA with
company with courier services.
To have a MOA with company with courier
services. CDA Head Office and Company or Service Courier
5. · To have a computerized log book
in the front desk (OD) for easy
tracing. OD to record all documents recieved. For the officer of the Day
6. Additional staff / Job Order
(Additional Budget)
Assign Job Order employee to Supervision and
Examination Section (SES) to assist on tasks
assigned to the section.
To all sections needed J.O due to limited manpower but
numerous programs and activites
7.
· Provision of Communication
Equiptment
To be able to furnish the client with official
cellphone number.
· Give office cellphone to each section/personnel so that if
there are cooperatives requesting for cellphone number to
call, we can furnish them with an official cellphone
number.
8
Online Payment
Partnership with other online payment srvices
like gcash, paymaya, kaya, coin.ph, bayad Center
and 7 eleven Not only limited to linkbiz portal of LBP

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Suggestions for Improvement
Planning, Legal, CRITS,Registration
Section and other Sections
PPA Indicator
9. Additional staff / Job Order
(Additional Budget)
Assign Job Order employee to Legal,
Planning, CPDAS, Registration , CRITS
to assist on tasks assigned to the
section
To all
limite
progr
10. CRITS Conduct of CDC (With Budget from
CDA)
To conduct reorganizational meeting
to all LGUs with cooperatives
To all
budge
11. Registration Provision of Free registration Fee to
Identified Rebel Returnee/Indigenous
People
No. of Indigenous People/Rebel
Returnee registered Cooperative
Registred
For pr
ELCAC
convr
12
No. of Co-ops per CDS to be
supervised and monitored
Cooperatives to be supervised by Field
CDS II’s should be equally distributed
for effective and efficient supervision
and monitoring of cooperative’s
compliance.
13 Amending or Changing of
Mandatory/Required report forms
should not be every year or as
leadership changes, should there be a
need to do so, coops must be given
ample time to familiarize themselves
before implementing.
14 Provide additional incentives to field
CDS II’s like hazard pay and
insurance/medical benefits.

19. Way Forward . . . . . . . . . . . . . . . . .

20. Billionaire
Coops
1.1
3.7
2.7
3.08
2.5
3.08
13.77
3.08
1
2
10
GLEDCO MPC
SHSC, NSCC, NSCC
MPC, SACDECO,
ICCB, SMPC
Tubao MPC
CPRCE MPC,
PANELCO III

21. Public
Value Public value describes the value that
an organization contributes to society.
We are social organizers,
empowering ordinary people in the
communities to make landmark
transformation