The document outlines key provisions of the Philippine Procurement Act, which provides for modernization, regulation and standardization of government procurement activities. It establishes transparency, competitiveness, accountability and public monitoring as core principles. The Act requires all government procurement to be included in an Annual Procurement Plan and carried out by a Bids and Awards Committee, with technical working groups assisting in the process. It specifies roles and responsibilities for procurement planning, budgeting, contract management and imposing penalties for violations.

1.  

2. ““An Act providing for the Modernization, Regulation andAn Act providing for the Modernization, Regulation and
Standardization of the Procurement Activities of theStandardization of the Procurement Activities of the
Government and for other PurposesGovernment and for other Purposes””
 Must be used for all procurement activities by the
Government of the Philippines and all its branches and
instrumentalities including GOCCs, GFIs, SUCs, LGUs.
 It shall apply to the procurement of goods and services,
infrastructure projects, and consulting services,
regardless of source of funds, whether local or foreign.
Scope and Applications:

4.  Transparency
o wide dissemination of bid opportunities and the participation of
pertinent non-government organizations.
o Proper documentation and maintenance of records
 Competitiveness
o Public Bidding; alternative methods of procurement must only be
resorted to when competitive bidding is not a feasible option
 Streamlining and use of technology in procurement
o must be simple and made adaptable to advances in modern
technology in order to ensure an effective and efficient method
 System of Accountability
o Public officials directly or indirectly involved in the procurement
process are responsible and liable for their actions relative thereto
 Public Monitoring
o Reports submission to GPPB; observers from NGOs, POs and other
public and private sectors

6.  Composition
o The BAC shall have at least FIVE (5) MEMBERS, but not more than
SEVEN (7) MEMBERS
 Responsibilities
o Recommend Method of Procurement
o Create TWG
o Advertise/Post Invitation to Bid
o Pre-Procurement & Pre-Bid Conferences
o Eligibility Check
o Receive & Open Bids
o Evaluate Bids (with assistance of TWG)
o Post-Qualification
o Resolve Motions for Reconsideration
o Recommend Award of Contract
o Recommend Imposition of Sanctions

7.  TWG created by the BAC from a pool of technical, financial
and/or legal experts.
 Responsibilities of the TWG:
o Assist BAC in preparing bidding documents
o Assist BAC in eligibility check/short-listing
o Assist BAC in bid evaluation and preparation of reports
o Assist BAC in post-qualification and prepare the post-
qualification summary report
o Assist BAC and BAC Secretariat prepare Resolution
Recommending Award, with regard to technical aspect, if
necessary

8.  All procurement should be within the approved budget of the
procuring entity and should be meticulously and judiciously
planned by the procuring entity concerned.
 No government procurement shall be undertaken unless it is in
accordance with an approved Annual Procurement Plan (APP)
 Annual Procurement Plan (APP)
o it is a consolidation of all Procurement Project Management
Plans (PPMP) for a procuring entity that is scheduled for
procurement for a calendar year.

9.  Approved Budget for the Contract (ABC)
 Refers to budget for the contract duly approved by the
Head of the Procuring Entity
 Approved Budget is CEILING for bid prices
 Invitation to Bid should specify the APPROVED
BUDGET for the contract and the source of funding
 In determining ABC, consider:
 Appropriation for the project/procurement
 Market price
 Inflation and cost of money directly related to the
procurement timetable

10.  Procurement Project Management Plan
 it is a procurement plan for goods, infrastructureit is a procurement plan for goods, infrastructure
projects and consulting servicesprojects and consulting services
 shall specify the type of contract to be employed,shall specify the type of contract to be employed,
extent/size of contract, scope/packages, theextent/size of contract, scope/packages, the
procurement methods to be adapted, (indicating ifprocurement methods to be adapted, (indicating if
the procurement task is to be “outsourced”), timethe procurement task is to be “outsourced”), time
schedule for each procurement activity and theschedule for each procurement activity and the
estimated Budget for each procurement.estimated Budget for each procurement.
 The preparation and updating of the PPMPs shall be the
responsibility of the respective Project Management
Offices (PMOs) or end-user units of the procuring
entities.

11.  APP should consider the following factors:
1. The APP should include all procurement activities planned for
the year
2. The APP shall include only those procurements that are
considered crucial to the efficient discharge of governmental
functions
3. The APP shall include provisions for foreseeable emergencies
based on historical records
4. It is paramount that project implementation timelines are met
 A review and updating of the individual PPMPs and the APP
shall be done regularly, at least once every six months or as
often as necessary.

12. PPMP
(with
Tech. Specs and
estimates
APP
PR
End-users
Reviewed by
TWG and Budget
Officer
Recommended by Vice
President and
approved by the HOPE
Consolidated by the BAC
Purchase Request based on
APP timelines
Delivered goods
shall be accepted
by the Supply
Office
End User

18.  Offenses
o Any Public Officers and Private Individual
committed any acts or violations as provided in
Rule XXI of RA 9184
 Penalties:
o Not less than 6 years and one (1) day but not
more fifteen (15) years
 Cover all types of procurement whether than
manually or electronically