Office365 groups from the ground up - SPSNashville
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Office 365 groups bring together people, information, and apps across Office 365, to enable better communication and collaboration.
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Office365 groups from the ground up - SPSNashville
- 1. Office 365 Groups From the ground up SPSNashville
- 2. Remember to follow @SPSNashville and tag #SPSNashville in your posts! Platinum Sponsors Gold Sponsors Silver Sponsors Thank You for being a part of SharePoint Saturday Nashville!
- 3. Jeff Teper, Microsoft Corporate Vice President of OneDrive and SharePoint, will lead us in discussing the future of the platform and then take your questions. Join us at 4pm for our final SPS Nashville session for all attendees in the State Farm room (volunteers will be providing directions to the hall). What is the future of SharePoint? Discussion led by Jeff Teper
- 4. Drew Madelung Email : dmadelung@concurrency.com Twitter : @dmadelung LinkedIn : /in/dmadelung Website: drewmadelung.com Senior SharePoint and Office 365 consultant specializing in business-oriented content management solutions. Avid Wisconsin sports fan and golfer.
- 5. What are Office 365 Groups? How do they work? What are some key features? What’s new? Demos, Demos & more Demos What’s next? Office 365 Groups From the ground up
- 6. There are over 70 million active Office 365 commercial users. Reference
- 7. Collaboration is evolving… Collaboration has evolved
- 8. INFORMATION MOVES SLOWLY COMMAND AND CONTROL T R A D I T I O N A L H I E R A R C H I E S INFORMATION TRAVELS FAST LEARN AND ADAPT R E S P O N S I V E N E T W O R K S
- 9. FIXED WORKFORCES SILOED TEAMS T R A D I T I O N A L H I E R A R C H I E S R E S P O N S I V E N E T W O R K S LEVERAGE THE ON-DEMAND GLOBAL TALENT POOL
- 11. SELF-SERVICE PUBLIC BY DEFAULT SHARING TO NON-MEMBERS CONTEXT & HISTORY SINGLE DEFINITION SIMPLE TO MANAGE Office 365 Groups
- 12. “ME” = OneDrive for Business “WE”+Process = Team Sites “WE” = Office 365 Groups Today…
- 13. “ME” = OneDrive for Business “WE” = Team Sites All new Team Sites will get an Office 365 Group and all new Office 365 Groups will get a Team Site - Announced at Future of SharePoint Event 5/4/16 In the future… “Groups, Graph, and Governance” – Jeff Teper
- 14. Azure Active Directory Apps Office 365 Groups building blocks
- 15. How do I access Office 365 Groups?
- 16. Groups in Outlook on the web Fully immersive experience accessible via the left navigation. Inner group navigation available once in a group.
- 17. Groups in OneDrive for Business View all your groups and the files that exist inside of them
- 18. Groups in Outlook 2016 Participate in conversations, schedule meetings, share files & notes and even initiate a Skype for Business voice and video call for urgent real-time decisions.
- 19. Power BI Create a workspace to collaborate with your team. Leverage the Groups collaboration & communication capabilities to create and review insights.
- 20. Office 365 Planner Create new plans, organize & assign tasks, share files, talk about what you’re working on, and get updates on progress. Integrated with Office 365 Groups, so all of the conversations in Planner are available in Outlook 2016, Outlook on the web and the Outlook Groups mobile app.
- 21. Dynamics CRM Create Office 365 Groups for opportunities, cases, accounts and all other entities. . Groups experiences are surfaced in- context within CRM
- 22. Outlook Groups app Available on iOS, Android & Windows Phone. Continue conversations, view files, @mention colleagues and even discover other relevant groups.
- 23. Demo!
- 24. What’s behind the scenes
- 25. One group system across Office 365 One identity Federated resources Loose coupling SharePoint Documents OneNote Additional workloads Workload scenarios Exchange Conversations Calendar Identity Resource URLs Owners Members AAD
- 26. Management Admin UI Office 365 admin center AAD control panel Office 365 Admin app Scripted via PowerShell cmdlets Execute against Azure AD as primary Synchronous notification/update in Exchange/OneDrive *UnifiedGroup Create, edit, and delete Manage single-value properties available on the Group object *UnifiedGroupLinks Manage members, owners, and subscriber list Use PowerShell to manage Office 365 Groups Convert an Exchange distribution group to an Office 365 Group
- 27. • Office 365 Groups are created & managed in Azure Active Directory (AAD) • Azure AD Connect enables synchronization of Groups with your on-premises Active Directory into DLs with: • Target Address - the service address of the Groups object • Recipient Type Details - specifies that the Group is not mastered in the on-premises directory • AAD Premium is required • Exchange 2013 CU9 required (individual mailboxes are on-premises) Office 365 Groups Hybrid Support Resources: • Integrating your on-premises identities with Azure Active Directory • Office 365 Groups write back
- 29. Governance for Office 365 Groups Disable the ability to create groups for all users Allow only certain users to create groups Adding quota setting for Group Sites Set-OwaMailboxPolicy -Identity OwaMailboxPolicy-Default -GroupCreationEnabled $false 1. Create a new mailbox policy (if you don’t have one yet) 2. Set the GroupCreationEnabled value to false 3. Set the policy on the mailboxes of the user who isn’t allowed to create Groups New-OwaMailboxPolicy –Name “<policy name>” Set-OwaMailboxPolicy –Identity “<policy name>” –GroupCreationEnabled $false Set-CASMailbox –Identity <user> -OWAMailboxPolicy “<policy name>” Set-SPOSite –Identity https://contoso.sharepoint.com/sites/<groupname> -StorageQuota 3000 -StorageQuotaWarningLevel 2000 *Before using the Set-SPOSite command, your site collection storage management must be set to Manual and not use pooled storage
- 30. 1. Pass the groupalias to the Get-Recipient cmdlet to get the recipient details. 2. Pass the group to the Add-RecipientPermission cmdlet with the useralias Governance for Office 365 Groups…continued Allow users to send as the Office 365 Group Set naming policy via Exchange $groupsRecipientDetails = Get-Recipient -RecipientTypeDetails groupmailbox -Identity $groupAlias Add-RecipientPermission -Identity $groupsRecipientDetails.Name -Trustee $userAlias -AccessRights SendAs $groupAlias = “TestSendAs” $userAlias = “User” Audit reports This is set via EAC and it applies to Distribution Groups, dynamic distribution groups AND Office 365 Groups *use carefully View reports of who created, joined and shared Groups via Azure AD Portal
- 31. 1. Pass the groupalias to the Set-UnifiedGroup cmdlet with the –hiddenfromaddresslistsenabled set. Governance for Office 365 Groups…continued Remove groups email from GAL (global address list) Accept/Reject certain users from sending emails to groups Set-UnifiedGroup –Identity $groupAlias –HiddenFromAddressListsEnabled $true $groupAlias = “TestSendAs” 1. Pass the groupalias to the Set-UnifiedGroup cmdlet with the –rejectmessagesfromsendersormembers. Set-UnifiedGroup –Identity $groupAlias –RejectMesssagesFromSendersOrMembers dmadelung@concurrency.com $groupAlias = “TestSendAs”
- 32. New “files” UI/UX experience Microsoft Classroom & PLC documentation Dynamics CRM Online connector Office 365 Connectors 10 GB upload limit and 1 TB total storage File quota management Dynamic membership (requires Azure AD premium) eDiscovery and Litigation available IRM for email support Multi domain management Ability to change privacy type of created Group As of 5/6/2016 What’s new in Office 365 Groups
- 33. Office 365 Groups things to know Currently requires using the old sync client for files (stated to be updated to NGSC by EOY 16) Available in the Global Address List by default A group can’t have more than 10 owners and a user can’t create more than 250 groups Currently not supported in Outlook 2016 on the Mac Groups with more than 1000 members are supported but will decrease performance When a group owner leaves, all content is saved but new admin must be set at high level Office 365 Groups can be used as security groups in SharePoint Group site collections exist under “/sites” managed path but cannot be seen via SP Admin Center
- 34. Demo!
- 35. Groups REST API Office 365 unified API overview Office 365 Groups REST API reference Deep Dive into the Office 365 Groups API - Hands On Labs
- 36. Common content queries SCENARIO URL
- 37. What’s upcoming? Launched Rolling out In Development As of 5/13/2016 http://fasttrack.microsoft.com/roadmap
- 38. UserVoice https://office365.uservoice.com/forums/286611-office-365-groups Office 365 Network “Groups” – Yammer Group http://bit.ly/O365GroupsYammerGroup • xxxxHelp Contribute!
- 39. Questions? Email : dmadelung@concurrency.com Twitter : @dmadelung Website: drewmadelung.com Slides: http://bit.ly/SPSNashvilleGroups
- 40. Office 365 Groups From the ground up SPSNashville
Editor's Notes
- How many people are on Office 365? Who is looking to go to Office 365?
- Work anywhere, anytime, across all platforms People will take paths to get work done if IT/Business does not provide solutions Security/Compliance become more vital but is not just the users concerns End users have more power to break security barriers with technology
- Finding people becomes more vital Communication is expected to move faster Over controlled solutions lead to insecure data Siloed teams lead to slow collaboration without cross functional learning Projects and solutions are not built to the full potential due to lack of availability for knowledge transfer Search needs to be more dynamic and flexible. Need more findability!
- How easy is it to “properly” share content with users in a traditional sharepoint site Are you using SP groups or AD groups? Are you breaking inheritance everywhere? Most importantly, are you getting the right people to help with the right tasks Microsoft identified these issues
- Groups are a new “experience” They are not a team site They are not a yammer group Not an eroom They combined certain aspects that bring people together in a single application The goal is to not know or care what type of software you are using whether its exchange/sharepoint/onedrive/yammer
- Fast, quick deployment. **Caution, still need governance, don’t let these turn into eRooms that have been abandon. Single definition ->they should not be misunderstood with other collab platforms Public by default -> trying to encourage open collaboration Sharing to non-members -> bring people together Self-service -> non IT user controlled Context & history -> have conversations and be able to know what happened Simple ot manage -> FOR THE END USER, Not IT PRO
- Where should you put things?
- The merging of these two primary content areas eases confusion on what goes where There are some great write-ups on what should go where but that is because it is not intuitive “how do you know where to park in a parking lot”
- They are not a technology They are a solution that spans across office 365 and uses the strengths from different pillars and combines them into a collaboration solution
- I’m sure this could change but here are the key areas to navigate to your group info via the browser As you can tell there is not a single place to access “groups”
- My #1 starting point View conversations as key here
- You can see your list of groups within the OneDrive for business landing page and view the files from there New UI slowly rolling out
- Integrated within office client You can create a group from here too
- Share communications/files around reports You can create a group from here too Requires PowerBI Pro
- Every plan is a group 1 to 1 relationship Very new to the market, looks like trello Lots of updates coming Once it moves out of first release navigation will be ocmpleted
- View group content with CRM
- Great sidekick Correlates with new SharePoint mobile app
- Navigating to a group Browsing conversations, planner, outlook, powerBI, files, onenote Subscribing = get notifications of all conversations and calendars
- Everything starts in azure AD Azure AD combines to subsidiary services Sync occurs between services
- Multiple ways to administer
- Groups can sprawl but that necessarily isn’t a bad thing Empowering end users drives adoption and collaboration If you need control its possible but still light due to minimal viable product release
- Even after you disable group creation, current groups can still be edited
- Don’t set the naming policy unless you have to
- Rumor is the GAL option coming to the GUI Set the rejection for CEO/Executive groups
- A lot of these have come out very recently
- Administering groups Dynamic membership Privacy type Advanced file management Connectors
- MS is always listening
- Reach out anytime