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What's New with OneDrive
The document outlines new features and updates related to Microsoft OneDrive, emphasizing its role in enhancing collaboration within Microsoft 365. Key topics include secure file sharing, real-time co-authoring, automatic backup, and compliance with regulatory standards. The document also covers administration tools for managing OneDrive settings and permissions effectively.
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What's New with OneDrive
- 1. What’s New with OneDrive SharePointFest Chicago 2021 #SPFestChi
- 2. Drew Madelung Email :drew.madelung@protiviti.com Twitter : @dmadelung Website: drewmadelung.com Associate Director – M365 Cloud Applications
- 3. OneDrive intro What’s therenow What’s new OneDrive tidbits What’s new with OneDrive 365EduCon Chicago 2022 #365EducCon
- 4. Microsoft OneDrive Powering thecollaborative files experience across Microsoft 365
- 5. Powering your individualfiles work Maintain your local files workflow while adding cloud collaboration and security Files at your fingertips All your files, from Office docs to photos, are always on your OneDrive—even those shared by others Find the files that matter most Unified search in OneDrive finds files across Microsoft 365 to get you back to work fast Store files as you create them OneDrive and Microsoft 365 go hand in hand, so you can create and access your docs from whatever app you’re in Take your desktop to the cloud The OneDrive cloud experience is a seamless transition from managing your files locally Protect what’s private By default, your Microsoft 365 cloud files are accessible to you and you alone until you share them out
- 6. Share and accessfiles from any app to collaborate on them with anyone Share your way Wherever you’re working in Microsoft 365, secure sharing is right there in the app Give the right access Whether in Teams, Outlook, or anywhere in between, file permissions let you set different access rights for individuals and teams Collaborate in your docs OneDrive enables the tools, like @mentions and coauthoring, for working with your team in Office files Request and approve files Team projects require the right files are done right—and OneDrive with Microsoft 365 helps you do both See what files are trending Your OneDrive tracks popular Microsoft 365 files across the org that might affect your work Powering your team files collaboration
- 7. Microsoft OneDrive Powering thecollaborative files experience across Microsoft 365 Individual work Team collaboration
- 8. Access, capture, andbackup all files and photos from any device Sync all your files (OneDrive, Microsoft Teams, SharePoint) across PC and Mac Save disk space with Files On-Demand for Windows 10 and Mac Work while on the go with mobile apps on iOS and Android Upload large file sizes up to 250 GB with differential sync Full fidelity on web and desktop with 320+ rich previewers and version history Scan content and annotate PDFs in OneDrive for iOS and Android Save your photos with automatic camera upload on iOS and Android Back up important files with Known Folder Move (Windows) Recover from malicious attacks and accidental deletes with Files Restore
- 9. Add shared foldersin your OneDrive Get back to recent, pinned and shared files View trending files with Popular around me See file insights and summaries with intelligent file cards Request files from internal, external stakeholders via upload-only link Discover images with automatic tagging & indexing Manage document reviews with Power Automate Explore content with Microsoft 365 Search Organize and find files that matter most across the org
- 10. Share safely insideand outside your organization Apply access controls and expiration dates to secure shared content Limit download and set passwords to assure access Coauthor in real-time with Office integration across web, mobile and desktop Stay up-to-date with @mentions, comments, and notifications Manage access and sharing permissions Generate external sharing reports Share and work together with anyone in real time
- 11. Keep files compliant,secured, and protected Security Compliance Governance Put content in its (right) place Multi-Geo and Information Barriers keep files are in the right region and with the right users Stay in control Services like Customer Lockbox and Customer Key ensure you’re always in control of your data Meet international standards OneDrive adheres to a variety of regulatory standards, like ISO 27001, FedRAMP, and GDPR Enhance user experiences Audit logs and sharing reports surface usage patterns so you can accommodate work styles Expedite discovery Built-in eDiscovery helps you identify, preserve, and review content in case of litigation Keep files “on file” Retention policies and labels streamline the process for maintaining content long term Collaborate securely Secure, consistent sharing lets you give the right access to the right people as you work Prevent accidental leaks DLP and Sensitivity Labels empower both admins and users to protect files Recover from ransomware Windows Defender detects ransomware and Files Restore helps you recover whatever is lost Microsoft 365 admin center | manage all your OneDrive security, compliance, and governance in one place
- 12. Microsoft 365 Teams Intelligent contentservices Intelligent file experiences
- 13. Microsoft 365 Teams Intelligent contentservices Intelligent file experiences
- 14. Microsoft 365 Teams Intelligent contentservices Intelligent file experiences
- 15. Microsoft 365 Teams Intelligent contentservices Intelligent file experiences
- 16. Microsoft 365 Teams Intelligent contentservices Intelligent file experiences
- 17. Microsoft 365 Anywhere accessto all your files The hub for teamwork The intelligent intranet Intelligent content services Intelligent file experiences Teams
- 18. OneDrive deployment quickreference https://docs.microsoft.com/OneDrive
- 19. OneDrive technology Built ontop of SharePoint Evolution of “My Sites” from SharePoint on- premises Administration tightly coupled between SharePoint & OneDrive Each user’s OneDrive is a SharePoint Site Collection OneDrive does not count against SharePoint Online tenant storage usage Created under the /personal managed path when a user first accesses
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- 23. Sync Manage MS Listsync • (DisableNucleusSync) • Prevent Lists sync from running on the device • (BlockExternalListSync) • Prevent users from syncing lists shared from other organizations • (DisableNucleusSilentConfig) • Prevent users from getting silently signed in to Lists sync with their Windows credentials
- 24. Sync Sync admin reports •Windows & macOS! • New Issues tab • Adding filtering • New detailed reports by user
- 25. Sync Sync app forApple silicon
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- 27. Sync Sync app onARM for insiders
- 28. Administration OneDrive settings in SPOadmin center
- 29. Administration New OneDrive file pickerfor developers
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- 31. OneDrive Files view inTeams powered by OneDrive
- 32. OneDrive Add to OneDrivein Teams
- 33. OneDrive Easier access toTeams standard and private files
- 34. OneDrive Rename shortcuts from Addto OneDrive
- 35. OneDrive Teams meeting recordings savedto OneDrive (& SharePoint) • For non-Channel meetings, the recording is stored in a folder named Recordings that's at the top level of the OneDrive for Business that belongs to the person who started the meeting recording. • Example: recorder's OneDrive for Business/Recordings • If user doesn’t have a OneDrive, stored in temporary storage location for 21 days
- 36. OneDrive Delete large folders(up to 10,000 items) Comment on video/audio files Captions for videos uploaded
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- 39. Web Pin important filesto Quick Access
- 40. Web View files from“Your Teams”
- 41. Demo! Web, Collab, &Sharing
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- 43. Lifecycle of managingOneDrive for Business Surveys Communities Tips/Tricks Focus Groups Content Analysis Communication Plan Deployment Plan Migration Strategy Security Configuration Device Strategy Lifecycle Plan Pilot/Phased Sync Rollout Config Rollout Comms/Training Migration Testing Content Pack UserVoice What’s New Service Tickets
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- 46. What if someoneleaves? Access Default sets ownership to manager declared in user profile Follows access delegation set in SP Admin Center Cleanup If user profile manually deleted the site won’t be deleted Email sent on initial assignment and 7 days prior to retention If site is on eDiscovery hold the site won’t be deleted Deletion of user account in Azure AD is only thing to trigger
- 47. What if someoneleaves? Files stores in OneDrive automatically that will matter Meetings recordings for personal Team meetings Files uploaded through Forms Q&A Shared Teams chat files PowerApps using Excel file as data source My Lists Personal lists are stored on the user’s OneDrive
- 48. M365 Admin Centerby User Grant Yourself Access View Usage Set Sharing Initiate Sign-out View Tenant Retention View Tenant Quota
- 49. Reporting & Auditing UsageReports Activity Reports Audit Log Search
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- 51. In development Microsoft OneDriveRoadmap 2022
- 52. OneDrive user adoptionresources https://aka.ms/OneDriveAdoption
- 55. Questions? Email: drew.madelung@protiviti.com Twitter: @dmadelung Website:drewmadelung.com Slides: http://bit.ly/DrewSlides
- 56. What’s new with OneDrive 365EduConChicago 2022 #365EduCon