Uploaded byGina Montgomery, V-TSP
Office 365 Groups and Planner - Jump Start PM and Digital Collaboration
The document outlines a presentation by Gina Montgomery regarding Office 365 Groups and Planner, detailing administrative tips, features, and updates related to modern collaboration tools. It highlights the functionalities of Office 365 Groups, including task management, dynamic membership, and compliance features, while also discussing the implications of group deletion and management. Additionally, it covers recent improvements and future enhancements to Office 365 services aimed at enhancing user experience and administrative control.
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Office 365 Groups and Planner - Jump Start PM and Digital Collaboration
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- 2. GROUPS & PLANNER GinaMontgomery, V-TSP, MCSA, MCTS, MCP
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- 4. THANKYOU TO OURSPONSORS!
- 5. STAY FOR THERAFFLE, JOIN US FOR SHAREPINT! Deol Sports Bar & Grill 6851 Chase Hill Boulevard San Antonio,TX 78249
- 6. Admin Tips &Tricks End User Demo Introductions Trends Office 365 Planner O365 Groups Agenda
- 7. Introductions www.ginamontgomery.com @ginaMMontgomery gina.montgomery@softmart.com b-gimon@microsoft.com Gina Montgomery, V-TSPMCSA MCTS MCP Softmart – Vice President, Corporate Strategy
- 8. Admin Tips &Tricks End User Demo Introductions Trends Office 365 Planner O365 Groups Agenda
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- 10. Modern Collaboration Social Reality ofDispersed Teams The Mobile Experience Intelligent Fabric End User Experience / Need for Integration Trumps IT “Gatekeeper” Trends
- 11. Admin Tips &Tricks End User Demo Introductions Trends Office 365 Planner O365 Groups Agenda
- 12. Azure Active Directory Groups BuildingBlocks http://bit.ly/1LhPb60 Office 365 Groups is an architectural element of Azure Active Directory—not an Office 365 experience
- 13. What Experiences DoYou Get With O365 Groups? CONVERSATIONS FILES CALENDAR PEOPLE PLAN NOTEBOOK http://bit.ly/1LhPb60
- 14. Admin Tips &Tricks End User Demo Introductions Trends Office 365 Planner O365 Groups Agenda
- 15. Admin Tips &Tricks End User Demo Introductions Trends Office 365 Planner O365 Groups Agenda
- 16. Creating Plans andTracking Tasks with Office 365 Planner
- 17. Planner Hub • FavoritePlans • Plan Roll-Up • My Tasks Aggregation • The Planner Board
- 18. • A SharePointOnline document library, set up with appropriate permissions. • A group mailbox for email and conversations. • A group calendar. What’s in a plan? 4/2/2016 As each plan is created, it is also set up as an Office 365 group and includes:
- 19. Planner Board • Organizeand divvy up plan tasks using the Board. • You can set start dates and due dates, set progress status, and assign people to tasks. • You can also keep track of working groups for virtual teams, feature crews, ship goals, and action items.
- 20. • Determine goalsand overall plan start and due date. • Define and order tasks with start and due dates. • Decide who should work on those tasks. • Check the availability of those people for the tasks. • Gather or create the documents you will need to share with your team. Get Granular with Plans 4/2/2016Softmart Proprietary and Confidential
- 21. • When youdelete a plan, you also delete its group and its conversations, its document library, notebook, and other related information. • If you really do want to delete your plan, consider creating an archive of your work by copying the dashboard status and the text of conversations, and saving any related documents – or whatever practices work best for you. When you are done with a plan… 4/2/2016
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- 23. Admin Tips &Tricks End User Demo Introductions Trends Roadmap O365 Groups Agenda
- 24. - A groupadmin can also disable group creation by using Windows PowerShell to update the mailbox policy and remove the ability to create groups. Because OWA policies are per user, you can even limit the ability to create groups for some users and not others. Power of the Shell http://bit.ly/25BhNiQ Cmdlet name Description Get-UnifiedGroup Use this cmdlet to look up existing Office 365 groups, and to view properties of the group object. Set-UnifiedGroup Update the properties of a specific Office 365 group. New-UnifiedGroup Create a new Office 365 group. This cmdlet provides a minimal set of parameters, for setting values for extended properties use Set-UnifiedGroup after creating the new group. Remove-UnifiedGroup Delete an existing Office 365 group. Get-UnifiedGroupLinks Retrieve membership and owner information for an Office 365 group. Add-UnifiedGroupLinks Add members and owners to an existing Office 365 group. Remove-UnifiedGroupLinks Remove owners and members from an existing Office 365 group.
- 25. • eDiscovery andlitigation hold—You can now perform an eDiscovery and litigation hold on a group’s mailbox using Exchange Admin Center and on group files using the Office 365 Compliance Center. • Auditing—The Azure Management Portal now exposes group management events (creation, updates, membership changes, etc.) in the group audit report. Compliance and Protection
- 26. • Naming policiesfor Office 365 Group names and aliases—Group naming policies allow users to self-organize, but enables control over the way that these groups appear in the corporate directory. • Now a naming policy also applies to the email alias created for groups. • For example, if a group naming policy would cause a group created with the name “(North America) Marketing,” the group’s email address would be “northamericamarketing@contoso.com.” This prevents groups from inadvertently taking valuable email addresses. Directory Management
- 27. • Dynamic membership—Administratorscan now create groups with rule-based memberships using the Azure Management Portal. • Group membership is usually updated within minutes as users’ properties change. • This allows easy management of larger groups or the creation of groups that always reflect the organization’s structure. • Note, enabling dynamic membership for groups requires Azure AD Premium licenses. *New* Directory Management
- 28. 28 Resources for O365Groups • Documentation “How-to” • Office 365 Roadmap • February 2016 Groups Update
- 29. Admin Tips &Tricks End User Demo Introductions Trends Roadmap O365 Groups Agenda
- 30. • Group expiry—Tosupport administrators’ desires to keep their directories clear of stale or inactive content, we’re working on a policy that would expire inactive groups over a definable period of time. • Hidden membership—It will soon be possible to indicate that the group member list should be hidden from non-members. This is especially useful in schools where class rosters can’t be exposed to other students or faculty in the school. • Mobile application management—To protect users’ data on the go, we’re working on exposing the Outlook Groups apps in Microsoft Intune as policy managed apps. • Usage guidelines—Over the next few months, you’ll be able to customize the usage guidelines for Office 365 Groups to educate your users about best practices that help keep their groups effective and their content safe. 2016 Updates
- 31. • Dynamic membership(Preview)—You can now create groups with rule-based memberships using the Azure Management Portal. • File quota management—You now have the ability to set quotas on Groups’ underlying SharePoint sites to help manage the consumption of shared storage of the Office 365 Groups’ files. • Allow users to send email using the Office 365 group name—Members of an Office 365 Group can use Outlook or Outlook on the web to send and reply to email using the Office 365 group name. • Multi-domain support for Office 365 Groups (rolling out)—You can specify the domain to be used when people in your organization create Office 365 Groups. Feb 2016
- 32. Improvements to Outlook2016 / Groups • Microsoft added a new Groups section to the ribbon with easy entry points to browse and join Office 365 Groups. • Suggested Groups offer one-click access to relevant Groups you might like to join, personalized based on information in the Office Graph. • You can also create new Groups from the ribbon.
- 33. Discover Page (Currentlyin Preview)
- 34. Mobile Apps forO365 Groups– http://groups.outlook.com http://bit.ly/1LhPb60
- 35. O365 Groups Insightsin Delve Discover groups Learn more via its profile Stay on top of key activities http://bit.ly/1LhPb60
- 36. • - ConfigureOffice 365 Groups with on-premises Exchange hybrid • If you've configured a hybrid deployment between your on- premises Exchange organization and Office 365, you can now make groups created in Office 365 available to your on- premises users. March 2016
- 37. Thank You www.ginamontgomery.com @ginaMMontgomery gina.montgomery@softmart.com b-gimon@microsoft.com Gina Montgomery,V-TSP MCSA MCTS MCP Softmart – Vice President, Corporate Strategy