This document outlines a webinar focused on Office 365 Groups, featuring experts from AvePoint, Hyperfish, and Microsoft. It discusses the collaborative capabilities of Office 365, emphasizing security, compliance, and the integration of various tools for effective teamwork across distributed environments. Additionally, it highlights challenges faced by users and offers resources for best practices and management of Office 365 Groups.

1. Webinar: Ask The Experts
Presented by AvePoint, Hyperfish, and Microsoft

2. Agenda:
• Meet Our Experts
• Introduction to Groups
• Panel Discussion
• Live Q&A

3. Dux Raymond Sy
AvePoint
Chief Technology Officer (CTO)
Microsoft Regional Director & MVP
@meetdux

4. Christophe Fiessinger
Microsoft
Program Manager
Office 365 Groups
@cfiessinger

5. Jeremy Thake
Hyperfish
VP of Product Technology
@jthake

6. Welcome to
Office 365 Groups
Presented by Christophe

7. Geographically Distributed
Need varied ways to connect across
locations and time-zones
Internal & External Team Members
Team members outside the firewall need
unfettered access
Multi-Generation Workforce
Different expectations and preferences
for tools
Employees work on nearly
2xthe number of teams,
compared to 5 years ago

8. Co-Creating
Content
Mail &
Calendar
Voice, Video
& Meetings
Chat-based
Workspace
Sites & Content
Management
Enterprise
Social
Today’s
Challenges
Siloed Apps
Friction across applications – multiple logins, difficulty sharing and discovering information
Shadow IT
Incomplete toolset can lead to inconsistent security, compliance and risk
Wasted Time
Context switching between different apps drains attention and time

9. Complete Collaboration Solution
Office 365 addresses the breadth of
collaboration needs across your company
Integrated Experiences
Office 365 Groups and Graph enable
integrated experiences that facilitate
effective collaboration
Security and Compliance
Office 365 delivers the security,
compliance and manageability
required in today’s workplace
Co-Creating
Content
Office 365 ProPlus
Mail &
Calendar
Outlook
Voice, Video
& Meetings
Skype
Chat-based
Workspace
Microsoft Teams
Sites & Content
Management
SharePoint
Enterprise
Social
Yammer
Office 365 Groups

10. User creates new group
for collaboration
Office 365 Application
Group experience
populated in app of choice
Office 365 Application
One Identity
Azure Active Directory (AAD) is the master
for group identity and membership across
Office 365 (Exchange, SharePoint, etc.)
Federated Resources
O365 services extend with their data
(e.g. Group messaging, SharePoint
TeamSite, OneNote, Planner)
Loose coupling
Services notify each other of
changes to a group (e.g., creation,
deletion, updates)
Group identity created
Azure Active Directory
Identity, Resource URLs,
Owners, Members

11. End User
Create group
Set as public/private
Add members & admins
Add/remove external members
Delete group
Tenant Admin
Pull reports on group activity
Control who can create groups
Establish dynamic membership
Set naming & retention policies
Master permissions for groups
Admin Tools
> Get-UnifiedGroup #create/update/view groups and
their settings
> Get-UnifiedGroupLinks #Manage members, owners, and
subscriber list
> Get-MsolSettings #Manage tenant-wide group settings
Admin UI
Office 365 Admin Center
Office 365 Admin app
Azure AD Admin Portal
Exchange Admin console
PowerShell
Execute against Azure AD as
primary
Synchronous notification/update in
Exchange/SP
*-UnifiedGroup / *-MsolGroup
*-UnifiedGroupLinks
*-MsolSettings

12. Dynamic membership
Defined in Azure AD Admin Portal or via PowerShell, see Using attributes to create
advanced rules
Naming policy
Set on display name during create/change
Blocked word list, pre-/post-fix based on AAD attributes
IT admins can override
Only applies to Outlook (web, desktop, mobile) endpoints today
Hidden membership
Membership is only exposed to members
Configure using REST API today and via PowerShell in the future
Group creation permissions
Azure AD policy can restrict some users from creating groups anywhere in O365,
see Manage Group Creation
Does not prevent users from using groups
IT can still create groups

13. Data classification
Usage guidelines
In-place hold and eDiscovery search

14. Reporting in the Azure AD Admin Portal &
via Audit Log Search in O365 Admin
Center
Office 365 groups activity report
SharePoint site usage report
Get-UnifiedGroup PowerShell & Azure AD
REST API

15. Deletion recovery (soft-delete)
Expiring Groups
Preservation and deletion policies
Naming policy
Banned words and profanity checking
http://fasttrack.microsoft.com/roadmap
Directory
management
What’s
Next?

16. User adds
guest@gmail.com to a
Group in Contoso’s
tenant
Guest identity is
created in Contoso’s
Azure AD and guest
authenticates through
Microsoft Service
Account
Guest identity is
synched to Exchange
Online and SharePoint
Online
Guest access in Office 365 groups | Guest access in Office 365 groups – Admin Help
Guest access to resources
governed by organization
policies

17. Upgrade DLs to groups in Outlook:
https://aka.ms/whyupgradedls
Migrate distribution lists (DLs) to Outlook via
Exchange admin center
Migrate DLs to Outlook via scripts
Cross-premises DL migration possible using the
hummingbird tool
Configure Office 365 Groups with on-premises
Exchange
Migrate Public Folders to Office 365 Groups using
third party solutions from Binary Tree & Quadrotech
Microsoft Ignite recording:
Migrate DL to groups in Outlook

18. Onboarding and adoption assistance
EngineersMethodology
& Resources
Tools &
Insights
FastTrack.microsoft.com
+ see Office 365 Groups update at Ignite 2016 Unite your team with Groups in Outlook

19. Microsoft
Teams
Yammer
Administration Office 365 Groups
Individual applications
Experiences
SharePointOffice 365
ProPlus
Skype
aka.ms/O365g aka.ms/O365ng fasttrack.microsoft.com/office
fasttrack.office.com/roadmap aka.ms/Office365Groups
Key Resources
Outlook
Next Steps Migrate DLs to O365 Groups
Drive usage with FastTrack resources
Give us feedback on our Technical Community
1
2
3

20. Panel Discussion:
Office 365 Groups

21. Ask The Experts: Q&A
Office 365 Groups
Presented by Dux, Jeremy, & Christophe

22. Run the free Hyperfish Directory Analyzer!
https://app.hyperfish.com/
In your custom report you will find out how complete your
People Profiles are across your Active Directory

23. 2nd Webinar: Office 365 Groups
Best Practices & Solutions
Tuesday, February 7 at 11AM EST
• Key considerations when activating Office 365 Groups
• How to manage the various Office 365 artifacts that come with Groups
• Tips for building a strong Groups governance strategy
• Solutions for regulating Groups creation, management, and end of life
www.avepoint.com/office-365-groups-best-practices-webinar/

24. Thank You for Joining:
Office 365 Groups
Presented by AvePoint, Hyperfish, and Microsoft
For More Blogs, Videos, & Webinars, Check Out:
www.avepoint.com/office-365-groups www.hyperfish.com