This document provides an overview of Office 365 Groups presented by Gina Montgomery. The presentation covers trends in modern collaboration, an introduction to Office 365 Groups and the experiences it provides. It then demonstrates how to use Planner to create plans, tasks, and track progress. Finally, it discusses upcoming updates and improvements to Office 365 Groups, including dynamic membership, file quota management, and improvements to the Outlook and mobile apps.

1. P R E S E N T E D B Y G I N A M O N T G O M E R Y, V- T S P, M C S A , M C T S , C M P
J U N E 2 0 1 6
O F F I C E 3 6 5 G R O U P S & P L A N N E R

2. Housekeeping
• #SPSATL
• Thank a volunteer!!
• Join us at www.atlspug.com
• @atlspug and #atlspug
• Meet at Microsoft MTC in Alpharetta
• 3rd Monday of Every Month
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3. SPS Events
Thank You Sponsors!
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4. SPS Events – Join us for SharePint
• 5 Seasons Brewery (North)
• Right after the event ends
• The parking is located directly in front of
brewery
• See the SPSATL Website for more info
and directions
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5. Agenda
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Admin Tips & Tricks
End User Demo
Introductions Trends
Office 365
Planner
O365 Groups

6. Introductions
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Download my slides at slideshare.com/ginamontgo
www.ginamontgomery.com
@ginaMMontgomery
gina.montgomery@softmart.com
b-gimon@microsoft.com
Gina Montgomery, V-TSP MCSA MCTS MCP
Softmart – Vice President, Corporate Strategy

7. Agenda
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Admin Tips & Tricks
End User Demo
Introductions Trends
Office 365
Planner
O365 Groups

8. 8COMPANY CONFIDENTIAL—SUBJECT TO NDA C000000-0616
The Modern Workplace

9. Trends
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Modern Collaboration
Social
Reality of Dispersed Teams
The Mobile Experience
Intelligent Fabric
End User Experience / Need for Integration Trumps IT “Gatekeeper”

10. Agenda
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Admin Tips & Tricks
End User Demo
Introductions Trends
Office 365
Planner
O365 Groups

11. Groups Building Blocks
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Office 365 Groups is an architectural element of Azure Active Directory – not an Office 365 experience
Azure
Active Directory
http://bit.ly/1LhPb60

12. What Experiences Do You Get With O365 Groups?
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CONVERSATIONS FILES
CALENDAR PEOPLE PLAN
NOTEBOOK
http://bit.ly/1LhPb60

13. Agenda
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Admin Tips & Tricks
End User Demo
Introductions Trends
Office 365
Planner
O365 Groups

14. Agenda
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Admin Tips & Tricks
End User Demo
Introductions Trends
Office 365
Planner
O365 Groups

15. Creating Plans and Tracking Tasks with Office 365 Planner
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Put your plans in motion – build teams, share goals, and track progress

16. Planner Hub
• Favorite Plans
• Plan Roll-Up
• My Tasks Aggregation
• The Planner Board
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17. What’s in a plan?
As each plan is created, it is also set up as an Office 365 group and includes:
• A SharePoint Online document
library, set up with appropriate
permissions.
• A group mailbox for email
and conversations.
• A group calendar.
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18. Planner Board
• Organize and divvy up plan tasks
using the board.
• You can set start dates and due
dates, set progress status, and
assign people to tasks.
• You can also keep track of
working groups for virtual teams,
feature crews, ship goals, and
action items.
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19. Get Granular with Plans
• Determine goals and overall plan start and due date.
• Define and order tasks with start and due dates.
• Decide who should work on those tasks.
• Check the availability of those people for the tasks.
• Gather or create the documents you will need to share with your team.
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20. When you are done with a plan…
• When you delete a plan, you also delete its group and its conversations, its document
library, notebook, and other related information.
• If you really do want to delete your plan, consider creating an archive of your work by
copying the dashboard status and the text of conversations, and saving any related
documents – or whatever practices work best for you.
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21. Office 365 Planner
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End User Demo

22. Agenda
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Admin Tips & Tricks
End User Demo
Introductions Trends
Roadmap
O365 Groups

23. Power of the Shell http://bit.ly/25BhNiQ
• A group admin can also disable group creation by using Windows PowerShell to update the mailbox policy and remove
the ability to create groups. Because OWA policies are per user, you can even limit the ability to create groups for
some users and not others.
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Cmdlet name Description
Get-UnifiedGroup
Use this cmdlet to look up existing Office 365 groups, and to view properties of the group
object.
Set-UnifiedGroup Update the properties of a specific Office 365 group.
New-UnifiedGroup
Create a new Office 365 group. This cmdlet provides a minimal set of parameters, for
setting values for extended properties use Set-UnifiedGroup after creating the new group.
Remove-UnifiedGroup Delete an existing Office 365 group.
Get-UnifiedGroupLinks Retrieve membership and owner information for an Office 365 group.
Add-UnifiedGroupLinks Add members and owners to an existing Office 365 group.
Remove-UnifiedGroupLinks Remove owners and members from an existing Office 365 group.

24. Compliance and Protection
• eDiscovery and litigation hold—You can now perform an eDiscovery and litigation hold
on a group’s mailbox using Exchange Admin Center and on group files using the Office
365 Compliance Center.
• Auditing—The Azure Management Portal now exposes group management events
(creation, updates, membership changes, etc.) in the group audit report.
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25. Directory Management
• Naming policies for Office 365 Group
names and aliases—Group naming policies
allow users to self-organize, but enables
control over the way that these groups appear
in the corporate directory.
• Now a naming policy also applies to the email
alias created for groups.
• For example, if a group naming policy would
cause a group created with the name “(North
America) Marketing,” the group’s email
address would be
“northamericamarketing@contoso.com.” This
prevents groups from inadvertently taking
valuable email addresses.
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26. *New* Directory Management
• Dynamic membership—Administrators can
now create groups with rule-based
memberships using the Azure Management
Portal.
• Group membership is usually updated within
minutes as users’ properties change.
• This allows easy management of larger
groups or the creation of groups that always
reflect the organization’s structure.
• Note, enabling dynamic membership for
groups requires Azure AD Premium
licenses.
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27. Resources for O365 Groups
• Documentation “How-to”
• Office 365 Roadmap
• February 2016 Groups Update
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28. Agenda
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Admin Tips & Tricks
End User Demo
Introductions Trends
Roadmap
O365 Groups

29. 2016 Updates
• Group expiry—To support administrators’ desires to keep their directories clear of stale
or inactive content, we’re working on a policy that would expire inactive groups over a
definable period of time.
• Hidden membership—It will soon be possible to indicate that the group member list
should be hidden from non-members. This is especially useful in schools where class
rosters can’t be exposed to other students or faculty in the school.
• Mobile application management—To protect users’ data on the go, we’re working on
exposing the Outlook Groups apps in Microsoft Intune as policy managed apps.
• Usage guidelines—Over the next few months, you’ll be able to customize the usage
guidelines for Office 365 Groups to educate your users about best practices that help
keep their groups effective and their content safe.
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30. Already rolled…
• Dynamic membership (Preview)—You can now create groups with rule-based
memberships using the Azure Management Portal.
• File quota management—You now have the ability to set quotas on Groups’ underlying
SharePoint sites to help manage the consumption of shared storage of the Office 365
Groups’ files.
• Allow users to send email using the Office 365 group name—Members of an Office 365
Group can use Outlook or Outlook on the web to send and reply to email using the Office
365 group name.
• Multi-domain support for Office 365 Groups (rolling out)—You can specify the domain to
be used when people in your organization create Office 365 Groups.
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31. Improvements to Outlook 2016 / Groups
• Microsoft added a new Groups section
to the ribbon with easy entry points to
browse and join Office 365 Groups.
• Suggested Groups offer one-click
access to relevant Groups you might like
to join, personalized based on
information in the Office Graph.
• You can also create new Groups from
the ribbon.
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32. Discover Page (Currently in Preview)
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33. Mobile Apps for O365 Groups – http://groups.outlook.com
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http://bit.ly/1LhPb60

34. O365 Groups Insights in Delve
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Discover
groups
Learn more
via its profile
Stay on top of
key activities
http://bit.ly/1LhPb60

35. March 2016
• Configure Office 365 Groups with on-premises Exchange hybrid
• If you've configured a hybrid deployment between your on-premises Exchange
organization and Office 365, you can now make groups created in Office 365 available to
your on-premises users.
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36. Thank You
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Download my slides at slideshare.com/ginamontgo
www.ginamontgomery.com
@ginaMMontgomery
gina.montgomery@softmart.com
b-gimon@microsoft.com
Gina Montgomery, V-TSP MCSA MCTS MCP
Softmart – Vice President, Corporate Strategy