Content Collaboration And Protection With SharePoint, OneDrive & Microsoft Teams
•Download as PPTX, PDF•
4 likes•1,548 views
SharePoint connects the workplace and powers content collaboration. OneDrive connects you with all your files in Office 365. Teams is the hub for teamwork. Together, SharePoint, OneDrive and Teams are greater than the sum of their parts. Join us for an overview of how these products interact with each other and learn about latest integrations we are working on to bring the richness of SharePoint directly into Teams experiences and vice versa. We'll explore new innovations for sharing and working together with data using SharePoint lists, and no-code productivity solutions that streamline business processes. Finally, we’ll explore how to structure teams and projects with hub sites.
Recommended
More Related Content
What's hot
What's hot (20)
Similar to Content Collaboration And Protection With SharePoint, OneDrive & Microsoft Teams
Similar to Content Collaboration And Protection With SharePoint, OneDrive & Microsoft Teams (20)
More from Richard Harbridge
More from Richard Harbridge (20)
Recently uploaded
Recently uploaded (20)
Content Collaboration And Protection With SharePoint, OneDrive & Microsoft Teams
- 1. www.2toLead.com Content collaboration and protection with SharePoint, OneDrive and Microsoft Teams
- 3. Microsoft 365 Teams Intelligent content servicesIntelligent file experiences
- 4. Microsoft 365 Teams Intelligent content services Intelligent file experiences
- 5. Microsoft 365 Teams Intelligent content services Intelligent file experiences
- 6. Microsoft 365 Teams Intelligent content services Intelligent file experiences
- 7. Microsoft 365 Teams Intelligent content servicesIntelligent file experiences
- 8. Microsoft 365 Anywhere access to all your files The hub for teamwork The intelligent intranet Intelligent content services Intelligent file experiences Teams
- 9. DEMO: Starting a site from Teams
- 10. SharePoint lists, libraries and PowerApps
- 12. DEMO: OneDrive (web, mobile, sync)
- 13. New and recent OneDrive innovations [demo video]
- 14. Password Protected Links Block Download External Sharing Reports Shared Libraries in TeamsRequest Files Sharing from Teams OneDrive product momentum since SPC 2019 New iOS Redesign File picker: Outlook Mobile
- 16. Microsoft Teams The hub for teamwork in Office 365
- 17. Content collaboration for teamwork
- 18. DEMO: SharePoint + Teams #teamify
- 19. Add a Microsoft Team to your SharePoint team site [demo video]
- 22. Customer Stories
- 24. higher levels of versatility and freedom 300,000+ users 2,000 brands 1,500 locations 500 factories 190 countries
- 25. Agile productivity for users and IT Saves on infrastructure-related costs Migrated with minimal user disruption Self-service simplifies IT overhead Improves compliance (MAM, conditional access)
- 26. LEARN MORE
- 28. Resources & Next Steps
- 31. OneDrive Roadmap (as presented at MS Ignite 2019) File card (time to read, insights) Comments (non-Office files) 360° image and AutoCAD previewer Password-protected links External Sharing Reports Updated design for iOS app Updated recent view and UI for PDF annotations New files experience (Outlook iOS) Virtual Desktop Support Per machine install (sync client) Differential Sync Direct links to individual PowerPoint slide Popular Around Me B2B sync (Sharing now in preview) Cross volume sync in PC folder backup (KFM) Delivered since SPC Available soon Top of mind @ Ignite Related blog: "Celebrate top 3 OneDrive moments at Ignite 2019" [11/4/19]: https://aka.ms/OneDrive/Blog/Ignite19
- 32. By end of year By end of year (cont) Top of mind Related blog Content collaboration throughout Microsoft 365 – Ignite 2019 announcements https://aka.ms/SharePoint/blog/Ignite19-content-collab
- 35. Empower create site Set up governance Provide training Let it go… Groupify | Teamify | Hubify Assess your classic sites Check in with other groups Provide training Use SharePoint lists Create a list from an Excel sheet Create a view and share it Create a PowerApp off your list Action plan
- 36. Thank you, thank you, thank you + resources aka.ms/OneDrive/blog Stay up to date on the latest OneDrive product news aka.ms/SharePoint/blog Stay up to date on the latest SharePoint product news aka.ms/MSTeams/blog Stay up to date on the latest Microsoft Teams product news aka.ms/OneDrive/adoption Get up-to-speed on all governance options across teamwork apps aka.ms/SyncUp Tune in to Sync Up – a OneDrive podcast aka.ms/TheIntrazone Tune in to The Intrazone – a SharePoint podcast aka.ms/M365Roadmap Discover what’s coming with the Microsoft 365 Roadmap #IgniteTheTour @MS_Ignite Follow us and share this session Empower create site Use SharePoint lists Groupify | Teamify | Hubify
- 37. Thank You! Microsoft,Sponsors,&YouForMakingThisPossible… 200+AwesomePresentationsAt.. Slideshare.Net/RHarbridge 600+PagesOfWhitepapersAt.. 2toLead.com/Whitepapers WhenToUseWhat.com Office365Intranets.com Office365Metrics.com Office365Campaigns.com Office365Extranets.com Office365Resources.com Message Me On LinkedIn or Email Richard@2toLead.com CTO & MVP | SPEAKER & AUTHOR | SUPER FRIENDLY Let’s connect and find ways to do more and work together.
Editor's Notes
- "Content collaboration and protection with SharePoint, OneDrive and Microsoft Teams" Abstract: SharePoint connects the workplace and powers content collaboration. OneDrive connects you with all your files in Office 365. Teams is the hub for teamwork. Together, SharePoint, OneDrive and Teams are greater than the sum of their parts. Join us for an overview of how these products interact with each other and learn about latest integrations we are working on to bring the richness of SharePoint directly into Teams experiences and vice versa. We'll explore new innovations for sharing and working together with data using SharePoint lists, and no-code productivity solutions that streamline business processes. Finally, we’ll explore how to structure teams and projects with hub sites. Session covers: OneDrive; SP team sites + Teams; Lists + PowerApps & Flow; & structure teamwork across projects w/SP hub sites. Length: 45 minutes Session code: SOYS10 FYI | Paris session external link: https://paris.myignitetour.techcommunity.microsoft.com/sessions/83439 FYI | This is part 1 of 4 for the "Content collaboration, Communication, and Engagement in the Intelligent Workplace" learning path
- Microsoft 365 empowers individuals, teams, and organizations to share and work together with files Let’s look at how three of Microsoft’s best-of-class applications are optimized for file collaboration scenarios, while sharing intelligent file experiences, content management, security & compliance
- OneDrive is where you can work with all your files—your individual work files and the files shared with you across Microsoft 365—on any device.
- Teams is a hub for teamwork where you and your team can collaborate on files, communicate, and streamline processes.
- SharePoint is the intelligent intranet with sites that let you communicate broadly and manage content across the organization.
- You can work seamlessly across applications and devices with coherent and powerful files experiences, turbocharged by AI. And you can work confidently, knowing that your files are protected with industry-leading security and compliance
- You then have unique value from each app, while maintaining a consistent way you interact with an manage your files. Less training how, and more doing to uniformly move business forward.
- Create a new team in Teams; a group-connected SharePoint team site gets created and integrated automatically First thing you see if the Files tab; this is a window into the same connected SharePoint team site’s default document library Adjust the SharePoint team site home page to configure a “team dashboard” Create a list from a list Work with different list views (applies same to libraries) Note sync functionality (will demo more when we discuss OneDrive) And then show video: “ITT_SOYS10_demo-SharePoint-lists-PowerApps.mp4”; in 1 minute, this shows not yet released tech: Expanded view Move columns Column formatting Group by status Move item and auto-update metadata Show card view Show form customized by PowerApps
- Lists, libraries formatting and PowerApps 1 minute Shows: Expanded view (lists & libraries) > move column > column formatting > group by with item move and auto-metadata update > card layout > PowerApps used for document library view form. FYI | playback controls for video in PPTX show mode: Alt + P (Pause & Play) Alt + Shift + Left (skips 1/4 second back) Alt + Shift + Right (skips 1/4 second fwd)
- OneDrive is the files app for Microsoft 365 – providing access to all files throughout content collaboration, allowing you to: View, co-author and share all files from any device Work together with anyone in real-time Organize and find files that matter most + all files are backed up, secured and protected by enterprise-level security, compliance and manageability.
- Start with next slide video: “ITT_SOYS10_demo-OneDrive.mp4”; in 2 minutes, this shows not yet released tech: Recommended File card (on hover) showing inside look and conversations Request files – request for proposal; send email, they upload – add their name Differential sync - adjusting a large file to show diff sync on a large file (up to 100GB); only syncs the changes Using OneDrive mobile to sign a waiver; uses PDF annotations, then attach as link to an email within Outlook mobile Web/Collab 320+ file previewers Recommended [can show live; also in above video] File card (on hover) [can show live; also in above video] Shared Libraries Save for Later Comments non-Office files Request files [can show live; also in above video] Sync Files on-demand PC folder backup (aka, “Known Folder Move” KFM) Mobile Scanning PDF annotations [can show live; also in above video]
- OneDrive ~ 1:30 length Shows: Recommended files > file card (conversations) > request files > diff sync (PhotoShop; small edit) FYI | playback controls for video in PPTX show mode: Alt + P (Pause & Play) Alt + Shift + Left (skips 1/4 second back) Alt + Shift + Right (skips 1/4 second fwd)
- SharePoint ♥s Teams [blog + ‘how to’ demo video]: "4 topnotch teamwork tips for Microsoft Teams plus SharePoint" [9/24/19]: https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/4-topnotch-teamwork-tips-for-Microsoft-Teams-plus-SharePoint/ba-p/864155
- [MAIN POINT TO LAND] Microsoft Teams is a hub for teamwork, a chat-based workspace that enables teams to be more productive by giving them a single and secure location that brings together everything a team needs: chats, meetings, calls, files, and tools. Microsoft Teams is one place for all the needs your teams have. Microsoft Teams delivers on four core promises to create a digital workspace for high performing teams. [COMMUNICATE] First, Microsoft Teams solves for the communication needs of a diverse workforce. Since preview, Microsoft Teams has evolved to include a complete meetings experience, as well as chat, voice and video - You can use Teams for informal 1:1 or group chats – directly on your phone if you’re on the go. Or you can have an open conversation in a channel. This enables people to share information in a transparent way to accelerate decision making. And it's super easy to move from a chat into a face to face meeting, helping you to bridge geographical barriers. [COLLABORATE] When it comes to collaboration, the deep Office integration enables today’s multigenerational workforce to use the Office apps they are familiar with and love - Word, Excel, PowerPoint, OneNote, SharePoint, Planner, even Power BI - right within the context of Teams. Teams is unique in how we enable collaboration. Today, when you want somebody’s feedback, you send them the file via email, they store it locally with comments, you store it again…… it's a vicious cycle that results in v2, v3, v4 versions – and you have to jump between email and other apps to get the work done. Teams brings all the Office 365 services together – so that you can easily share and co-author files without the need for email attachments. [CUSTOMIZE] Many of you use other services than Office 365 as well which results in you having to jump between and spend time in disparate experiences. We built Teams to not only be the hub for Office 365 services, but for all the services and tools teams use on a day to day basis. So, you can customize Teams with tabs, connector and bots to include the apps and services you need - <mention relevant 3rd party apps like GitHub and Trello that can be included in Teams>– we have integrations with over 150 partners. For our developer community, we have also created an extensible platform, to enable building apps and to integrate with business processes. [WORK WITH CONFIDENCE] Microsoft Teams comes with the enterprise grade security, compliance and manageability that you expect from Office 365 which customers tell us is a huge value add for them.
- Next click is the slide with #teamify video embedded: “ITT_SOYS10_demo-Teamify .mp4”; in 50 seconds, this shows not yet released tech: Adding Microsoft Teams to your site; shows selecting resources to be added as tabs in Teams (the team site home page and a list that uses new card view); then Teams chat side-by-side.
- Add Microsoft Teams to SharePoint team site ~ 30 seconds Shows: New Teams + SharePoint wizard (#teamify) > = new, pre-populated tabs in Teams > chat side-by-side. FYI | playback controls for video in PPTX show mode: Alt + P (Pause & Play) Alt + Shift + Left (skips 1/4 second back) Alt + Shift + Right (skips 1/4 second fwd) Showcase all the main integration points for using SharePoint in Teams that are in production now: New files experiences for Teams channel Files tab (320+ previewers, sync, views, ) News and pages as tabs in Teams SharePoint team site home page “business app” / “team dashboard” SharePoint lists as tab in Teams Helpful blog + video to learn what and how to demo in this section: "4 topnotch teamwork tips for Microsoft Teams plus SharePoint" [9/24/19]: https://techcommunity.microsoft.com/t5/Microsoft-SharePoint-Blog/4-topnotch-teamwork-tips-for-Microsoft-Teams-plus-SharePoint/ba-p/864155 Embedded video on YouTube, "Getting started with SharePoint plus Microsoft Teams": https://youtu.be/cMo9ek3oYow
- SharePoint Online and OneDrive help protect your intellectual property and sensitive data, whether it stays within your organizational perimeter or travels outside with remote users, customers, or partners. This enables users to securely access files and documents whether they’re sharing internally or externally or collaborating in real-time. To help enable a modern workstyle with secure, compliant, and controlled access, sharing, and collaboration of business data, SharePoint Online and OneDrive for Business encompass these promises: Industry-leading protection for your information. Easier management with intuitive and advanced controls. Increased insights and intelligence. Keeping up-to-date with evolving compliance.
- Moving to the cloud should not mean losing the ability to have visibility into your environment. Microsoft believes that you have a right to as much information as possible about how we handle your customer data in the cloud. We provide you with clear explanations about where your data is stored and how we help secure it, as well as who can access it and under what circumstances. And you don’t have to take our word for it. You can review a wide range of evidence, including independent audit reports and certifications for most of our business cloud services, to confirm that we meet the standards we set. Customer Lockbox Customer Lockbox can enable customers to meet compliance needs by demonstrating that they have procedures in place for explicit data access authorization. Conditional Access Conditional access policies help keep your business data safe while providing a secure environment in which your users can work from compliant devices. In addition to defining user-access permission, conditional access in SharePoint Online and OneDrive for Business provides advanced controls ensuring that before granting access to any user, it considers various conditions to authenticate the right users, such as the identity of the user, the devices and applications being used, the network that the user is connected to, and the sensitivity of the data being accessed. Sharing Controls While working with vendors, customers, and partners outside your organization, you often need to share documents to collaborate directly. You can take advantage of extensive sharing controls that help to secure shared data through defined link expirations and automatically revoked access to content or files. You can also allow external parties to access sensitive data with no sign-in but do so in a secure way. By using shared One Time Passwords, external parties can prove that they are the right users to access specific information. This allows you to avoid creating anonymous links and new user accounts for external parties. Intuitive sharing controls help you minimize the risk of overexposed information through secure external sharing without requiring sign in. Admin Controls and Insights SharePoint Online and OneDrive for Business provide a set of web-based tools, including Admin Center for SharePoint Online and OneDrive for Business. These tools allow you to understand usage and growth patterns and file activity insights, quickly see information about your SharePoint sites, manage external sharing, control device access, manage document synchronization, and monitor the health status of SharePoint Online and OneDrive for Business. You get an insightful picture of your security and compliance requirements so you can perform management actions accordingly. Multi-Geo Capabilities with OneDrive and SharePoint One of the key strengths of SharePoint Online and OneDrive for Business is their inherent resilience and ability to ensure your data resides in multiple locations, providing the ability to serve data to partners, customers, and employees wherever they happen to be. Multi-geo capabilities provide a choice of geographical locations in which to store, manage, and secure your data by allowing a single Office 365 tenant to span multiple regions, storing data on a per-user or per-site basis. Seamlessly and transparently add a new user to your organization or move an existing user and their data to a new region with new multi-geo capabilities that are designed to address those needs. Meet data residency requirements by spanning multiple Office 365 datacenter geographies (geos) to store OneDrive data (and SharePoint Online data in the near future) at-rest, on a per-user basis, in your chosen geos.
- Our customers are everything. It is exciting and humbling to work with and learn from you. Thank you. Today, we want to highlight numerous customer stories across different industries. These customers have embraced Microsoft 365 for content collaboration as part of their digital transformation strategy. For reference : https://customers.microsoft.com/en-us/story/748934-ecolab-chemicals-onedrive https://customers.microsoft.com/en-us/story/autodesk-consumer-goods-onedrive https://customers.microsoft.com/en-us/story/727014-chevron-energy-office365-onedrive
- Migrated with minimal user disruption; let users self-guide Saves on infrastructure-related costs with Microsoft OneDrive Simplifies IT overhead with self service Improves compliance and security with DLP, conditional access Amplifies productivity for users and IT workers alike, with the ultimate benefit of becoming a more agile, collaborative company.
- Learn more in full: https://customers.microsoft.com/en-us/story/helmerich-and-payne-mining-oil-gas-office-365
- Key points: Customer profile: With over four decades of proven experience, Seneca Companies prides itself in being a full-service provider of petroleum storage and dispensing systems, environmental consulting, process systems and waste removal, electrical contracting, industrial coating and more. Challenge: Seneca’s IT Department discovered Confluent’s industrial solutions in the PowerApps Partner Showcase, and reached out to learn more. They were under the gun to improve field service communication and reporting for their Tank Cleaning Division. After receiving job details and a schedule from administrative staff, technicians capture multiple data points and images for a detailed Service Report—previously a four-page PDF per job. Seneca wanted an automated solution that would work on phones or tablets, with SharePoint integration for the office admins. Because service sites are often in remote locations, offline capabilities were a must. Strategy: Confluent worked directly with Seneca’s IT department to assess specific needs, workflows, and integrations. The PDF Service Report was digitized in PowerApps, with separate environments for technicians and admins. Results: Just days after receiving a signed contract, Confluent delivered a custom PowerApps solution and remote end user training to meet Seneca’s field service needs. In conjunction with Seneca’s IT department, the app was deployed immediately and is currently in use by roughly 30 tank cleaning technicians and a dozen admins. The company hopes to see improved field service communication and data reporting as well as operational and customer service improvements overall. Seneca website: https://www.senecaco.com/ PowerApps Partner Showcase featuring solutions from Confluent: https://powerapps.microsoft.com/en-us/partner-showcase/
- Dynamic groups, new employee joins a company added to certain groups based on entity n their profile. Create group for each department. Consider Multi factor auth. Automatic group expiration can set amount of days.
- Talk to innovation in the cloud. We have the resources to get you there, with self-service and engineering-led engagements through FastTrack, and an extraordinary ecosystem of partners.
- An overview of FastTrack Our mission as a company—to help every individual and business on the planet achieve more—is not only about the products we create, but how we enable customers to get the most value out of those products. We’ve designed FastTrack – our customer success service – to help businesses realize business value faster with the Microsoft Cloud. FastTrack can help you: Migrate email, content, and light up Microsoft 365 services – including assessment and remediation guidance to help prep your infrastructure for the cloud Deploy and securely manage devices including Microsoft 365 powered devices Enable your business and gain end-user adoption FastTrack is an ongoing and repeatable benefit – available as part of your subscription – delivered by Microsoft engineers to help you move to the cloud at your own pace. FastTrack also provides you access to qualified partners for additional services, as needed. With over 40,000 customers enabled to date, FastTrack helps maximize ROI, accelerate deployment, and increase adoption across your organization. Key value points: Engineering-led planning and assistance Tools, documentation, and guidance No cost for eligible customers*
- As presented at Ignite 2019 in Orlando. Related blog: "Celebrate top 3 OneDrive moments at Ignite 2019" [11/4/19]: https://aka.ms/OneDrive/Blog/Ignite19
- As shared at Microsoft Ignite 2019 Related blog: "Content collaboration throughout Microsoft 365 – Ignite 2019 announcements" [11/4/19]: https://aka.ms/SharePoint/blog/Ignite19-content-collab
- The Intrazone, a show about the Microsoft intelligent intranet.
- Sync Up, a show about OneDrive – the intelligent files app for Microsoft 365. Co-hosts: Ankita Kirti and Jason Moore. Main show page: aka.ms/SyncUp