1. NIZAM BASHA
DocumentController / Secretary Contact: 05807 97504
Page 1
CURRICULUM VITAE
Over 5 years, I have been employed in Saudi Arabia and India, Seeking a quality environment, where my
knowledge can be shared and enriched, looking for the opportunity of Document Controller and
Admin / Secretary. Where I can improve my quality and system managerial skills and also realize
my potential under proper guidance and work effectively in a team.
Looking for suitable Position in below category:
 Document Controller
 Admin / Secretary
EDUCATIONAL PROFILE:
Field of Study : B.E (Computer Science & Engineering)
Year of Completion : April 2008 (2008-11)
Name of Institution : Priyadarshini Engineering College.
Name of University : Anna University.
Grade & Percentage : First Class with 67%
Field of Study : Diploma in Electrical & Electronics Engineering.
Year of Completion : April 2007 (2004-07)
Name of Institution : Priyadarshini Engineering College.
Name of University : Directorate of Technical Education
Grade & Percentage : First Class with 70%
Software Skills:
 Data Base : MS-Office, HTML ,PHP, CorelDraw , Adobe Photoshop ,Web Designing
 Operating System : Windows 7, XP
 Area of interest : Computer Hardware and Software Installations.
Technical Skills:
 Typewriting : English & Arabic

2. NIZAM BASHA
DocumentController / Secretary Contact: 05807 97504
Page 2
WORK EXPERIENCES:
1. Position : PMT Document Controller
Company : Gold Stone Trading & Contracting Co.Ltd.
Client : Office
Project : Admin Work
Tenure : February 2013 to Dec 2015.
2. Position : Procurement Assistant cum Document Controller
Company :Al Rajha Al Arabia Cont Co Ltd.
Client : Office
Tenure : November2012 to January2013
3. Position :Designer / Web Designing
Company : RTP(Vellore, Tamil Nadu in India)
Tenure : June2011 to September2012
Duties & Responsibilities:
 Handling appointments and arranging meetings for the Dept. manager.
 Registering the incoming and outgoing documents for controlling their tractability and filing.
 Responsible for receiving and logging of various documents from vendors.
 Attend the all phone calls and visitors.
 Maintain office supplies as necessary.
 Documentation review, routing, copying and filing.
 Prepare progress report and monthly planning schedule for the site activities.
 Maintain hard copies of all technical records, data sheets/specs and vendor data books.
 Maintain and up to date records of all sections individually.
 Maintain over all key accounts, assist the phone call etc.
 Handle all kinds of communication by preparing memos of internal & external, within company and
various clients.
 Receive & log all documents before being forwarded to assignee.
 Prepare daybook to transact all income/expenditure data.
 Enter the data into Ledger every week based on the details of daybook.
 Overall control of all the incoming/outgoing documents.
 Actively involved in the Quality activities of the department.
 Communication with the concerned contractors as needed.
 Keeping correspondence with all the departments and making of schedules and arranging the
meeting with one department to another as per Managers Instructions.
 Procurement documents.
 Vendor documents.

3. NIZAM BASHA
DocumentController / Secretary Contact: 05807 97504
Page 3
 Handling routine correspondence, petty cash expenses, issuing invoices, keeping collection
ledgers, processing ID cards. Updating of Various Correspondences Received from the Client and
the Sub-Contractor.
 Creation of well-organized filing systems for the Project Documents.
Hydro test Packages preparation, daily welding reports, welding status.
 Register the incoming documents by Received stamp with corresponding date at the time receipt
and register the subject documents in the document control management system.
 Updating NCR, TD, Waiver, and RFI logs on weekly basis, Follow-up correspondence status.
 Data base updating (All Engineering & Documents).
 Updating Outgoing Transmittal for Client & Subcontractors.
 Updating Engineering Drawings which we are distributing to Subcontractor by Engineering
Instruction.
 Preparing Site Document List with Hyperlink.
 Updating Log with Hyperlink Incoming & Outgoing Letters to Subcontractors.
 Updating Log with Hyperlink to our Company & Preparing reply of Technical Query & Distributing
by E-mail.
 Uploading all Incoming & Outgoing Letters in Documented.
 Updating all Engineering Drawings & Documents in our Tracking System.
 Prepare the detailed workflow and instruction for the document control to perform the work
correctly.
 Printing & Updating Isometric. (Filing Isometric Hard Copies).
 Acting as liaison between suppliers, manufacturers, relevant internal departments and customers.
 Developing market knowledge and contracts for new products and services.
 Identifying potential suppliers & inviting them in bids as & when required.
 Reviewing all assigned purchase requirement for completeness of specification.
 Coordinating with appropriate technical department to clarify or obtain additional specification
detail, if required.
 Reviewing supplier database based on material requirement and prepares the list of bidders for
the approval before proceeding to RFQ.
 Preparing RFQ and floating it to QUALIFIED vendors.
 Preparing price comparison between the suppliers.
 Evaluating bids and marking recommendation based on commercial and technical factors.
 Negotiating and finalizing contracts and monitoring their progress.
 Preparing and issuing P.O. to successful vendors.
 Marking revisions / deletions / cancellations/ amendments in P.O.
 Following –up orders/ expediting delivery of material in order to meet the required delivery date.
 Helping the suppliers for payment and invoice related issues.
 Keeping contracts files and using them as future references.

4. NIZAM BASHA
DocumentController / Secretary Contact: 05807 97504
Page 4
 Following –up orders previously placed solving problems such as late delivery, variation from
specification, incorrect pricing, etc.
 Interviewing vendor representatives and sales people to establish new sources.
 Renewal of iqama in all employees,and updates by monthly wise.(Muharam To Dul Hajj)
 Renewal for employees Insurance, Passport.
 Update daily report for manpower details.
Professional Skills:
 Good Communication & interpersonal Skills.
 Excellent knowledge in internet Applications
 Self-Motivated, initiative, team player, creating and innovation
 Posse leadership qualities, ability to work independently & also a part of team
 Ability to work under extreme pressure of meeting deadlines
 Knowledge in all kind invoices.
PERSONAL INFORMATION:
Age : 26
Marital Status : Single
Religion : Muslim
Nationality : Indian
Language Known : English, Arabic, Hindi, Urdu,Tamil.
Iqama Status : Transferable
Mobile No : 0580797504.
Email :Nizambashacse@gmail.com
DECLARATION:
To secure an opportunity where my experience and ability can produce outstanding reward for both
the organization and for myself. I have self-confidence in my duty and I can assure you that if I have
given an opportunity to prove my abilities and always will assist for the growth of the organization.
Anticipating you to find me eligible to offer my service to your esteemed organization.
Nizam Basha Y.M