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Name : MUHAMMED SHAHIL
A quality focused executive with a successful career of more than 9 years in corporate field and
had achieved an excellent diversity of experience with multi-disciplined skills in Document
Controlling and Office administration. As an educated Computer literate, effective team
builder, able to apply Total Quality Management techniques in a changing environment.
• Bachelor of Commerce from University of Calicut, Kerala, India.
• MBA pursuing from Bharathiar University.
• Diploma In Computer-Jetking Bangalore
• Diploma in Computer Applications from Jetking, Bangalore, India.
o Operating System: Windows7, Vista, Windows XP, Windows 2000 and Windows 98
o MS Office Packages: Word, Excel, Power Point and Access
o Commercial Packages: Tally, Adobe Photoshop, AutoCAD Basic and Adobe
Page Maker, Microsoft FrontPage,
o Documentation Packages: E Promise
o Speed 30-40 word per minute
Language Known: English, Arabic (RW), Hindi and Malayalam
Job ProfileJob Profile
STREAM Industrial & Engineering – QatarSTREAM Industrial & Engineering – Qatar
Co-ordinate for generation, distribution, review, tracking and transmittal of all documents
(technical and nontechnical) throughout the company’s team and contractors and to/from
the consultants. Co-ordinates and track the implementation, maintenance of process
documents. Controls the filing of issued and received documents. Receives and records all
project documents are stored properly. Provides support to projects and operations with
regards to the company’s management and processes.
Start Date : February 2014
End Date : --
Project : Health and Wellness Care Centre – Client ASHGHAL
Position : Senior Document Controller.
Maintain the files and control logs as required by the project.
Registration, filing and processing of inspection reports issued by the consultant and
assessment record issued by the Site Engineers.
Maintain project site documentation, including technical data, engineering drawings,
technical specification and other project – related documents.
Maintain Project procedures, work instructions and guidelines.
Maintain Project progress planning schedules.
Develop and maintain document management system
Co-ordinate internal verification and participate in client / contractor / ISO audit.
Control and register all incoming/outgoing correspondence.
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Mobile : 0097433361237
E Mail : email@example.com
Create and maintain electronic copies of technical documentation.
Develop and manage an electronic copies record database.
Ensure that only CONTROLLED copies of latest version of work instruction and procedures
are used by personnel.
Generate the various document control reports as required.
Develop cover page for all outgoing documents (Shop Drawings, Material Submittals, RFI,
Clarification, etc.) submitted to client/consultant and maintain records and logs.
And other duties as assigned by the Project Manager.
Confident group Construction Co, QatarConfident group Construction Co, Qatar
A newly established organization specialized in construction works with diversified activities: -
Start date : November 2012
End date : January 2014
Position : Document Controller Cum Site Administration
Daily routine activities of Document Control, including distribution of documents,
maintaining electronic folders and directories, tracking and retrieval of documents and
Maintain registers of all receipts and issues or submissions of documents and
Expedite the return of documents and approvals or comments within the required time
period from internal and external parties to whom they have been issued or distributed.
Register, log, distribute, track, issue, maintain and control office and site project
documents and drawings.
Coordinate the activities of Document Control, including distribution of documents,
tracking and reporting on document review progress.
Maintain document logs for correspondence, material approval submittals, shop
drawing, RFI (incoming & outgoing).
Receiving and distributing all documents. Preparation transmittal sheets for Inspection
Requests, Material & Shop drawing submittals and Filing etc.
Receive and distribute project documents and drawings based on the Document
Distribution Matrix to the right department and right person (action parties) as per agreed
procedure after Project Manager’s Review.
Receive, record, log, scan and distribute all project documents, shop drawings and other
Ensure the correct stamping all documents or drawings in accordance with the
prevailing document control procedures.
Maintain records of documents and drawings in hard copies and electronic files and
monitor the revisions and approval status thereof.
Scan and store the approved shop drawings in the database so that the project team
Document distribution by Transmittal System as per Document distribution Matrix for Hard
copy and Electronic Document Transfer.
Highlight Builders - CalicutHighlight Builders - Calicut
A well established organization specialized in construction works with diversified activities: -
Professional Contracting services in Designs, Constructions, building Services Project
Management and quality servicing.
Start date : August 2010
End date : October 2012
Position : Office Secretary / Document Controller
Manage and maintain the electronic document management system.
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Process project documents; receive, log, copy, distribute, transmit, file and manage void
Perform necessary clerical works for document management, maintain log and provide
retrievable files for support of site construction activities.
Prepare Transmittals, letters, etc. and other documents.
Scan the received hard copies of materials or drawings and sent them to appropriate
staffs through Microsoft Office Outlook.
Receive and classify materials and shop drawing submittals and submit to appropriate
engineering departments for approval.
Receiving telephone calls and sending fax related to this project.
Prepare softcopies of records received and out goings and classify.
Maintain total confidentiality of all matters relating to the management.
Order and maintain stationery and equipment supplies.
Pino Meroni Yacht Interiors,Pino Meroni Yacht Interiors, Dubai, UAE
Start date : March 2007
End date : Nov 2009
Position : HR Assistant (Payroll)
Preparation of Payroll.
Strong skills using and understanding the flow of transactions in an
Integrated and automated payroll accounting system.
To provide accurate and timely processing of company’s payroll.
Time sheets Checking online system leaves and overtimes worked, and review
them before processing to accounts.
Calculating annual leave and LSL provisions/accruals.
Allocation of Cost and Hours according to job wise.
Final Settlement of Labours and staffs Wages and other benefits.
Rewards and Recognition, Maintain HR Database.
Daily updating of office and Labours strength report including factory and sites.
Keeping track of the workers who are sick, absent and absconding.
Managing and maintaining Labour and staff personnel records. – Personal files
Passport and related document.
Opening new employee files as per the records.
Scheduling of leave annually and maintaining the relevant records.
Liaising between all departments.
HMS Educational Trust,Kerala,HMS Educational Trust,Kerala, IndiaIndia
Start date : June 2003
End date : Feb 2007
Position : Office Administration
Nationality : Indian
Date of Birth : 21-05-1980
Marital Status : Married
Passport No. : K0786890
Visa Status : Visit Visa
Date: Muhammed Shahil.K
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