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AdaPerryResume (Updated) 3
- 1. Ada E. Perry 8970Tower Mill Lane Waldorf, MD 20603 Mobile (240) 716-8951 amyperry31@gmail.com PROFILE Senior level Executive Assistant with a range of experience, solid interpersonal skills, and a desire to work in an environment where initiative and ability are encouraged. EXPERIENCE Executive Assistant/Administrative Coordinator October 2015 – Present Inovalon Columbia MD Working as an administrative coordinator for the Senior Director of Operations Create Power Point Presentations Schedule meetings for the President of Inovalon, Inc. Accept/Decline meetings on behalf of the president and enter in his calendar Coordinate travel arrangements Conference room setup for meetings Submit and approve expenses Order food for meetings Type letters Listen to voicemails daily to submit to call center leads Ensure invoices are approved and submitted to accounting Create Spreadsheets in Excel Assist in all admin duties Assist with new data programs to ensure they are working properly Report when systems are not working properly Assist with placement for new hires Assist with reminder calls for call center Distribute testing and check answers for new hires Make reminder calls to members for appointments Executive Assistant December 2013 – August 2015 Progressive Engineering Consultants, Baltimore, MD Working as a subcontractor for Maryland Transportation Administration on the Purple Line Light Rail Project Answer phone and upkeep call log on share drive Consult callers who have questions about the project Maintain kitchenette and kitchen supplies Maintain supply room and inventory of all office supplies Create meeting minutes for weekly meetings and distribute to employees
- 2. Coordinate withthe cleaning company to ensure all duties are acceptable and reach out when duties are not acceptable Correct general problems with electronic equipment in the office Coordinate with IT personnel if there is a major problem with a piece of equipment Maintain conference room schedule Plan meetings and request that the proper personnel attend Maintain upkeep of conference rooms Order food for meetings Serve as a liaison to all MTA employees outside of the field office Maintain confidentiality agreements Maintain confidential material for the project as well as the storage room where the materials are stored Prepare letters and memos Proofread Submit AP/AR for billing Create Progress Reports for contractors to be submitted to MTA for billing Administrative Assistant December 2012 – June 2013 NRI, Inc., Annandale, VA Worked as a temporary employee for a general contractor construction company Maintained payment applications and lien releases for subcontractors Recorded and tracked insurance certificates and subcontracts Coordinated with the accounting department to ensure payments were released to subcontractors in a timely manner Updated subcontractor companies’ addresses, certificates of insurance and meeting minutes in Prolog Database Created change and purchase orders to disseminate to various companies Ensured subcontractors complied with safety regulations by conducting monthly jobsite walkthroughs Performed daily administrative duties to include typing, filing, scanning and corresponding with subcontractors via telephone Executive Assistant June 2009 – May 2011 Biohabitats Inc., Baltimore, MD Worked as an Executive/Administrative Assistant for the CEO/President of an environmental restoration company Ensured operation licenses were up to date Ensured the President/CEO licenses to work in several states were up to date Responsible for kitchen maintenance and inventory Maintained the company executives’ calendars and coordinated travel arrangements, both domestic and international Maintained President/CEO’s personal library as well as the company’s library Responsible for transcribing and distributing meeting minutes Maintained office supply inventory and ordering Coordinated with the Accountant to distribute employee paychecks and updated payroll records
- 3. Responsible forthe daily office operations including telephone reception, mail distribution and conference room set-up Responsible for creating expense reports for the President/CEO as well as other employees Proofread Administrative Assistant/Receptionist June 2007 – January 2009 Armada Hoffler Construction Company, Baltimore, MD Worked as an Administrative Assistant/Receptionist for a large real estate development and construction company Maintained accurate records on subcontracts, certificates of insurance and payment applications Responsible for supply inventory and purchasing Worked with Superintendent to generate a defect log in the Prolog Database Performed daily office operations Administrative Coordinator/Office Manager October 2005 – July 2006 Maryland Trial Lawyers Association, Baltimore, MD Worked as an Administrative Coordinator/Office Manager for a non-profit lawyers’ association Organized and executed seminars for a non-profit attorney organization Maintained a seminar registration database of 1200+ members using Microsoft Access Responsible for collecting seminar membership dues and maintaining records of payment via spreadsheet Corresponded with attorneys regarding organization membership Performed general administrative duties daily EDUCATION University of Phoenix January 2008 – December 2009 Master’s Degree, Psychology University of Phoenix February 2004 – June 2007 Bachelor’s Degree, Criminal Justice Administration SOFTWARE Microsoft Suite (Word, Outlook, PowerPoint, Excel, Access), Deltek Vision SKILLS Fluent in Spanish Notary in Maryland