CV Document Controller - Asfar Thazhath Palliyil Curriculum Vitae Senior Document Controller Administrator Secretary Oil & Gas Construction Consultant

1. CurriculumVitae - AsfarThazhath Palliyil
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ASFAR THAZHATH PALLIYIL
Contact: +971 55 3456787 (UAE) / +91 9567722488 (India)
E-mail: asfartp@gmail.com
Abu Dhabi, UAE
Targeting Document Control Opportunities
Administrative, professional eager to leverage with Twelve (12) years of experience including Oil & Gas Project
experience in Document Controlling System to secure a deserved, challenging position. High level of commitment
& motivation along with the capacity to use my fond knowledge to an advantage.
Ac a de mic Edific a tion
B.A. —Bachelor of Arts – Economics
Govt. Brennen College,Kannur University,Kerala,India
PGDCA — Post Graduate Diploma in Computer Application
Compute r Knowle dge
MS Windows XP,Windows Vista & 7,MS Access,MS Word,Notepad,MS Excel,Tally 7.2+
MS PowerPoint,Paint Brush,MS Outlook & Internet
EDMS - Aconex,ZyLab and basic knowledge of Documentum
Basic Knowledge of AutoCAD & Excellent Typing Speed
Employme nt History
April 2015 – Present - Document Controller
With Abu Dhabi Company for Onshore Petroleum Operation (ADCO) – (asPMC)- Abu Dhabi, U.A.E
Via Engineering Consultants Group [ECG] – Abu Dhabi,U.A.E
Project:Construction of NEB Infrastructure Upgrade - AlDabbiya & AlRumaitha – Abu Dhabi,UAE
Project:EPC for Replacement of 11kV Switchgear Panels at NEBFields AlDabbiya & Rumaitha
Project:Construction of AlDabbiya Phase III Marine Infrastructure Works.
April 2013 – December2014 - DocumentController
Ali & Sons Contracting Company - Abu Dhabi,U.A.E
Project:Mega Distribution Center– Baniyas – Abu Dhabi,UAE – Consultant 3G - Client – Agthia.
Project:CapitalHouse (C-19) – Abu Dhabi– Consultant – AECOM - Client - Sinogulf / Island Office Investment.
Project:EMAL Administrative Offices & Facilities – AlTaweelah,Abu Dhabi,UAE
Consultant – ECG(Engineering Consultants Group) - Client – EmiratesGlobalAluminum [EMAL/EGA]
June 2007- March 2013 - Senior Document Controller
Al Jaber Transport& General Contracting Company - Abu Dhabi,U.A.E
Head Office & Projects.
April 2005 – May 2007 - Document Controller
Arabian Bemco Contracting Company – Dubai,UAE
Project: Aweer Power Plant Project ‘H’ - Phase II — Dubai, UAE
Client – DubaiElectricity & Water Authority
Project: Fujairah Electricity & Water Plant Extension Project — Fujairah U.A.E
Client – Fujairah Electricity & Water Authority

2. CurriculumVitae - AsfarThazhath Palliyil
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Work Expe rie nc e
 Maintain a comprehensive Document Control System as perCompany Proceduresand ISOrequirements for various
divisions.
 Control and administration of incoming/outgoing technical documents [MaterialSubmittals, Drawings, Inspections,
Technical Queries, Clearance forms, Method Statements, Quotations, EMV Utilization Plans, Tenders, Technical
& non-technical documents, As-Build Drawings, Operation & Maintenance Information, Specification, Testing
& commissioning information, Sub Contract Agreements etc.]
 Responsible for proper In & Out flow and control of all documentation between the Client, Consultant, Sub
Contractors, sister companies & internal divisions.
 Co-coordinating closely with the IT team in setting up EDMS in Head office & Site, Highlighting potential issues,
errors in Document Control and make efforts to ease them.
 Authentication of documents received & Acting as Document Controller in their absence.
 Responsible for controlling outgoing correspondence reference numbers & preparing document transmittals/cover
letter for engineering documents and requisitions.
 Tracking, monitoring & follow-up the distribution of all Incoming/outgoing documents through email, fax etc.
 Ensuring all Technical deliverables are issued, returned and are logged within an acceptable time frame.
 Follow up for Documents and re-submission/revisions and maintain updated revision of documents.
 Scanning & maintaining documents in soft copies.
 Maintaining a hard copy reference library of documentation which ensures quick & easy retrieval of updated
information as per ISO Standards.
 Establish & maintain drawing & document register for each discipline, such as Mechanical, HVAC, Plumbing,
Electrical, Firefighting, coordination and associated builder work shop drawings & RFI schedule & keeping a file
backup including day-to-day document quality checks.
 Maintain an organized system for locating documents; adhere to security and confidentiality guidelines through
EDMS & ensure retrieval of accurate and reliable information whenever required.
 Accurately Day-to-day update of in & out log register & Ensuring EDMS accuracy.
 Assist in the preparation of the minutes of meetings with the project managers / directors.
 Verify that only the last revision drawings, submittals, etc. are distributed to all locations and involved parties
concerned including sub-contractors and to notify via email.
 Ensure that all obsolete documents shall be withdrawn and stamped ‘Superseded’ if retained for record purposes.
 Maintain project drawing/documents distribution record
 Control & maintain the system for issuance recording / filing, tracking, Retrieval of documents like procedures,
plans, QA/QC.
 Controlling of Reference Numbers.
 Proper classification, sorting & filling (Hard Copies) of all Documents & ensure all documentation, drawings,
specifications & manuals are up to date with the latest revision and E-Archiving and disposal of inactive documents.
 Long-term storage or disposal of appropriate engineering documents at time of project closeout.
 Managing the archival activities for control documents and validation of documentation files.
 Submitting Reports to Project Manager/Managing Director & provide system reports requested by department
personnel.
 Producing regular reports [Weekly, Monthly etc.]of outstanding actions and responseson correspondence & follow-
ups.
 Interaction & Coordination of Work between various departments and concerned for the follow-up of non-
completed tasks.
 Dealing with Client, Consultant, Contractors & other outside agencies in relation with documents.
 Correlating information relating to projects and proposal records.
 Answering queries through phone calls and emails.
 Preparing for daily, weekly and monthly reports of incoming and outgoing correspondence and other necessary
documents.
 Can sort, give report & answer queries fast through EDMS & generate the various document control reports as
required.
 Providing input for weekly/monthly progress report.

3. CurriculumVitae - AsfarThazhath Palliyil
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 Assisting management & administration of the department’s through electronic document management systems
(EDMS). Performing other related duties incidental to the work described in support of the department.
 Commitment to continuous improvement in Quality, Health,Safety and the Environment (QHSE) & compliance with
standards.
 Provides basic training on EDMS as per requirement.
 Identify ideas for continues improvement of Company Procedures.
 Performs company documentation audit.
 Knowledge and experience in various record keeping and reporting proceduresof the company’squality standards.
 Ensuring that all documents and drawings in the Document Controloffice are undersafe custody without any damage
or deterioration and with easy traceability.
 Ensure a solid team work with the secretary and projectsadministrators and managers.
 Inter office Communications & Covering the duties and responsibilities of the Manager of Documents
& Records Management whenever they are given. Assisting engineersin project co-ordination work.
 GeneralAdministration duties including Registration,Monitoring etc.… of Vehicle / Asset Distribution,Storage,
Control/ Records, office furniture, PC/Laptop/Tab/Mobile,maintenance requests and materials orders.
 Coordination and support between internaland externalteam to maintain good atmosphere at work.
 Employee Time Keeping & Arrangement for Employee Camp / Accommodation & Food Related Matters.
 Assist the office secretary in her/his duties to achieve office requirements and office demands.
 Assist / to do other miscellaneous tasks asgiven by superiors.
P rofe ssiona l Skills
Leadership for Organizational Effectiveness & Growth.
Personal & Professional Effectiveness & Perform Effectively with minimal supervision.
Communicating for Success & Task Prioritization based on the Importance.
Self-starter attitude with proactive,results-oriented focus; and willing and capable to assume additionalresponsibilities.
Interface with a variety of people with different technicallevels and educationalbackgrounds.
Detail-oriented and highly organized.
Able to produce accurate and timely results while maintaining a customer-service attitude.
Ability to work well in a team environment. Ability to meet and exceed productivity standards.
P e rsona l Informa tion
Gender - Male
Date of Birth - 10th
January 1981
Place of Birth - Kerala, India
Nationality - Indian
Marital Status - Married
Visa Status - Residence [Transferable]
Religion - Islam
La ngua ge P rofic ie nc y
Read - English, Hindi, Malayalam & Knowledge of Arabic
Write - English, Hindi, Malayalam & Knowledge of Arabic
Speak - English, Hindi, Urdu, Malayalam & Basic Arabic
Course s & Ce rtific a te s
ADCO Permit to Work [PTW] & H2S Training
Driving Skill
L.M.V license, issued from Abu Dhabi on 14th April 2008.
Inte re sts
Traveling, Swimming & Playing Football.