1. Mimi F. Clayton
1120 Melrose Avenue
Glendale, CA 91201
818.919.0226
stripes88@gmail.com
www.linkedin.com/pub/mimi-clayton/a8/19b/87/
Qualifications:
• Ten years of strong receptionist, administrative, accounting and coordinator experience
• Highly organized, detail oriented, extremely accurate, productive and efficient;
comfortable with financial transactions.
• Experienced with heavy telephone use with many incoming and outgoing calls
• Meets all deadlines and responsibilities and helps team members to meet goals
• Prioritized and understands the importance of the work product.
• Superior organizational skills
• High attention to detail and accuracy
• Excellent analytical and problem solving skills
• Outstanding time management skills
• Effective written and verbal communication skills
• Working knowledge of MS Office Suite including Excel and Word
• Ability to operate computerized accounting spreadsheets
• Excellent written communication skills without grammatical error or typos.
• Able to verbally communicate clearly to co-workers and staff. Friendly, outgoing and
comfortable with outside visitors.
• Builds strong relationships, possess good listening skills, flexible and open-minded and
accepts and handles constructive criticism.
• Promotes an environment of mutual respect.
• Typing 55-60wpm, and 10 key by touch
David N. Schultz Incorporated
Glendale, CA
Front Office Coordinator/Office Assistant/Receptionist 2014 - current
Telephones – Switchboard
• Answers incoming telephone calls in a courteous and efficient manner, determines
purpose of call, and forwards calls to appropriate personnel or department.
• Retrieves messages from switchboard voice mail and forwards to appropriate personnel.
• Take and delivers messages or transfer calls to voice mail when appropriate personnel are
unavailable.
• Answers questions about organization and provides callers with address, directions, and
other information
• Updates internal extension telephone list as necessary/appropriate. Assist with updating
telephone system setup as needed.
2. Front Desk Coordinator
• Welcomes on-site visitor, determines nature of business, and announces visitors to
appropriate personnel not allowing anyone to proceed beyond the lobby area
unauthorized.
• Provides forms to property managers as needed.
• Discusses available apartment with prospective tenants as needed (in person & by
phone).
• Maintains an accessible supply of the available apartment lists at the front desk.
• Receives and signs for all incoming deliveries and ensure that they are distributed
appropriately.
• Prepares maintenance work invoices, received daily by mail, by opening, date stamping,
code stamping, coding and distributing to the appropriate team’s folder.
• Picks up all mail and newspapers at front door each morning and distributes
appropriately.
• Checks front door drop box upon opening the office in the morning and after the lunch
hour
• Trains temporary employees and back-up personnel on duties and responsibilities for
relief during vacations, sick time, etc.
Office Assistant
• Assists the property management and accounting department with various administrative
tasks as necessary/appropriate as time permits
• Process utility and vendor checks on a daily basis, proofing, posting and mailing.
• Order all office supplies on a bi-weekly basis. Ensure that all office supplies are well
stocked throughout the office including in personal office and common areas (kitchen and
fax/copy/postage areas).
• Coordinate office machine repairs with the Office Manage as needed.
• Inform the entire office via e-mail each morning on absences and late arrivals of office
employees.
• Maintain the resident manager seminar RSVP list and contact any manager who have not
responded.
• Process resident manager timesheets keeping accurate records and contact any managers
who have not turned their tim4esheets in on time. Copy timesheets to the HR manager
that differ from the set contracted hours.
Superior Staffing Services Glendale, CA
Contract and Temporary assignments with: 2010 - 2014
Walt Disney Credit & Collections / Walt Disney Shareholders Services / Disney Interactive /
Disney Store Corporate / Disney Consumer Products and Disney Global Services
Administrative / Accounting / Receptionist / Production Coordinator
• Performed administrative and accounts payable
• Utilized Microsoft Outlook, Excel, Word and the Internet
• Processed payments for accounts payable
3. • Operated telephone switchboard to answer, screen, or forward calls, providing
information, taking messages, or scheduling appointments on busy Outlook calendar
• Interacted with clients, vendors and visitors as needed
• Collected, sorted, and distributed mail messages and courier deliveries. Insured
timeliness of outgoing mail via FedEx/UPS
• Scanned, filed, and created new client files.
• Created and managed e-mails, memos, letters, reports, etc.
• Worked in a fast-paced environment based on business needs.
• SAP Casual Buyer / Shopping Cart Maintainer
Day Wireless Burbank, CA
Office Administrator 03/10 – 08/10
• Managed all front office duties which included answering phones
• Processed time sheets on a daily basis for staff
• Responsible for invoicing and payments via AS400 Database
• Organized and processed all incoming and outgoing shipments on a daily basis, keeping
inventory on packages received for customers
• Coordinated repairs for all radios and mobile phones for repair, including creation of job
tickets, purchase orders and estimates for customers
Superior Staffing Services – Disney Consumer Products Glendale, CA
Administrative Assistant 01/08 - 10/08
• Scheduled and confirmed appointments for clients, customers, or supervisors via Outlook
• Answered telephones and gave information to callers, took messages, or transferred calls
to appropriate individuals.
• Created, maintained, and entered information into databases.
• Managed paper and electronic filing systems, recorded and updated paperwork,
maintained documents, such as attendance records, correspondence, and other materials
as needed
• Operated office equipment, such as fax machines, copiers, or phone systems and arranged
for repairs when equipment malfunctions
Warner Brothers - Home Video Creative Service Burbank, CA
Administrative Assistant / Production Coordinator 10/04 - 03/07
• SAP Super User and shopping cart maintainer, creating shopping carts for HD/DVD’s b
• Organized all creative art assets, including posters and DVD artwork for creative team
• Performed monthly accruals for creative DVD PO’s created
• Answered telephones and gave information to callers, take messages, or transferred calls
to appropriate individuals.
• Greeted visitors or callers and handle their inquiries or directed them to the appropriate
persons according to their needs.
• Completed forms in accordance with company policies and procedures
