1. JUSTIN R. SCHIEFNER
12 Hattie Street No.3 San Francisco, CA 94114 justinsf@outlook.com 415 722 2392
KEY STRENGTHS AND SKILLS
Experienced Operations and Office Manager and Executive & Personal Assistant with over 15 years of heavy calendaring, travel
planning, coordinating, and providing exemplary administrative support in all business functions for senior level corporate officers.
Certified Paralegal with legal motion drafting capabilities and real estate transaction management experience.
Office Manager with unique insights and experience in start-up companies and boutique business ventures.
• Excellent multi-tasking capabilities, forward thinking and highly organized and reliable.
• Bilingual (English and French)
Technical Skills:
• Word, Excel, Outlook, PowerPoint and Word Perfect; in both Mac & PC settings
PROFESSIONAL EXPERIENCE
Moovweb, San Francisco, CA 08/2013-Present
Manager of Administration
Executive Assistant to Founder & CEO
• Responsible for the daily operations of the corporate office with 100 on site employees as well as remote employees and
sales offices of 20+ employees.
• Human Resource management to include conflict resolution, culture enhancement, employee growth and
benefits/compliance management
• On-boarding coordinator for all new employees
• Helped to scale the company in two different key growth phases
• Assisted the Sr. Director of Human Resources in all aspects of People Management
• Coordination of all on site and off site meetings, team building events and company functions including annual sales kick
off and holiday party
• Social Media Liaison working directly with the Marketing Team to update and maintain the company’s Facebook page and
other sources of social media
• Performed daily facilities management and coordination in supporting company culture and maintaining core values in
keeping the employees “happy and healthy”
• Coordinate extensive and intricate travel arrangements for the CEO
• Calendar management for the CEO and other executive staff members, when needed
• Credit card reconciliation on a monthly basis
• Served as liaison with professional and personal relationships including company executives, Board Members, the media,
vendors, financial institutions and family members
• IT management including purchasing and tracking of all equipment.
• Project leader in executing a full re-design and re-model of the office space at 201 Spear.
• Heavy recruiting for Client Services, Customer Success and Engineering departments including resume and phone screen,
direct participation in interview process, calendaring and executing all on site interviews and initial meetings
The Law Office of Natasha Wrae, Tucson, AZ 10/2010-10/2012
Office Manager /Legal Assistant (Left to Relocate to Bay Area)
• Paralegal Support for Criminal Defense Attorney specializing in high profile cases
• Managed complicated professional court appearances and personal calendars, client meetings, and public speaking
engagements as well as commitments as an elected official
• Coordinated all deadlines for pre-trial motions and hearings in multiple jurisdictions and judicial settings.
• Drafted all pre-trial motions and notice of appearance motions for attorney review for both state and federal court systems
• Client liaison between the attorney, defendant and families for all matters
• Interfaced with legal associates, court clerks, bailiffs and judges in multiple jurisdictions on a daily basis
• Planned and coordinated legal partnership events for business development such as parties, monthly bar association
meetings and activities, dinners, as well as personal celebrations, school fundraisers, and speaking engagements both locally
and nationally

2. • Screened and answered calls, emails, and correspondence with exemplary customer service from all clients, judicial officers,
court clerks, prosecuting attorneys and their staff with a dedication to professionalism and timeliness on a daily basis and
after hours
• Emergency point of contact for all defendants and their families as well as potential clients and the public after normal
business hours as the means by which the attorney could be reached during crisis situations such as warrant serving, legal
questions during police investigations and dui stops
• Provided Accounts Payable support by ensuring the timely payment of invoices, credit cards, and performing budget
management and client payments for legal services
• Researched and purchased business and personal items as required
Century 21 Catalina Realty., Tucson & Green Valley, AZ 04/09-10/2010
Office Administrator and Transaction Co-coordinator (Company & Position was downsized)
Office Administrator
• Provided administrative support to the Tucson Owner & Broker and the Green Valley Associate Broker
• Coordinated heavy deadline calendars, inspections and reporting to asset managers of financial institutions
• Prepared and processed weekly and monthly property reports, listing and sales for Century 21 Corporate and banks
• Organized office meetings, as well as local conferences, holiday parties, and client appreciation events
• Trained all new agents on the internal and external processes for listing and selling homes
• Point of contact for all owners of investment and property owners
• Heavy communication via email, phone and fax with escrow officers, lenders and cooperating real estate brokers during all
real estate endeavors
• Managed facilities & vendors for both offices including all supplies and equipment
Transaction Coordinator for Foreclosure Team
• Supported foreclosure team of 12 with property listing questions, sales contracts, due diligence, and compliance support
with city, county and corporate policy
• Managed all utility issues with bank owned homes as liaison between utility companies and team members responsible for
listing and maintaining bank owned properties
• Maintained detailed reporting to city and county officials and home owner association board members pertaining to
condition and resolution of problems uniquely associated with bank owned properties
• Heavy sales contract and due diligence review of all real estate transactions for the foreclosure team
The Myers Financial Group, Tucson, AZ 04/2008-12/2008
Senior Attaché to the Chairman (Position Relocation)
Executive and Personal Assistant
• Provided executive administrative and personal assistance to the Chairman and CEO and administrative support to his
executive team
• Managed complicated professional and personal calendars, meetings, speaking engagements domestic and abroad
• Coordinated extensive and intricate travel arrangements for the Chairman, (both professional and personal), and his
executive team both commercial and private plane carriers also including set up of private ground transportation during
travel, both domestic and international
• Prepared and processed business expense reports and personal expense reconciliations
• Served as liaison with professional and personal relationships including company executives, Board Members, the media,
vendors, financial institutions and family members
Due Diligence AZ Inc., Tucson, AZ 09/2004 -04/2008 08/2004
Principal: Transaction Coordinator and Business Manager for Starr Devarona (Business Closed)
• Coordinated and managed all real estate sales transactions for multimillion dollar top producing land and custom home
specialist totaling over 45 million dollars in gross sales, 200 transactions to date
• Managed all listings averaging 50 active listings and 35 million dollars in inventory
• Direct point of contact for all clients fielding communication via phone, email and fax
• Heavy calendaring of deadlines for close of escrow, lender deadlines and brokerage requirements
• Performed administrative responsibilities including event planning and full office support
• Executed business improvement and redevelopment plans including marketing material and advertising overhaul as well as
business processes and client retention

3. Veterinary Specialty Center of Tucson, Tucson, AZ 01/2005-04/2006
Director of Client Services (Focused on personal business venture)
• Recruited, Hired, and Trained front desk staff and client liaison staff for multi- million dollar veterinary specialty and
emergency center
• Created cohesive company culture blending veterinary and administrative staff together into an successful and welcoming
practice
• Heavy training on crisis intervention and management, client interaction and upholding mission statement and core values
of facility
• Trained all staff on operating procedures for internal software, invoice review and preparation as well as phone and inter-
personal communication and etiquette
Notara, Inc. New York, NY 06/1999 -06/2001
Office Manager and Executive Assistant (Left to Pursue School
Full time)
• Responsible for the day to day operational functions of the NY & CT corporate offices through direct front desk
management and office supply maintenance as well as full administrative management of all assistants
• Performed HR-related tasks such as talent acquisition, coordinating the recruiting process, and organizing benefits and
training workshops
• Provided executive support to the President & Founder and his executive team
• Screened and answered calls, emails, and correspondence with professionalism and in a timely manner
• Managed complicated professional and personal calendars, meetings, and trade shows in multiple time zones for the
President, the CEO, (both professional and personal), and their executive team
• Interim Executive Assistant for the CFO & COO managing all travel arrangements and business commitments
• Prepared and processed business expense reports and personal expense reconciliations
• Served as liaison with professional and personal relationships including company executives, Board Members, the media,
vendors, insurance companies, and educational and professional institutions
• Planned and organized Board meeting, including logistical set up and preparation of Board books
EDUCATION
Syracuse University BA Political Science 2003
University of California Berkeley Extension Paralegal Certification Top Honors 1998
University of California Santa Barbara BA French Literature and Cultural Studies 1997
National Honor Society Lifetime Member

4. With Unique insights and experience in boutique business ventures and start up's both locally here in San Francisco an
in New York City, I am a detailed oriented highly efficient Manager of Operations and Human Resources who has
successfully gown and nurtured a diverse and thriving company culture.
Having juggled many different projects and responsibilities at one time, to include, but not limited to, Facilities
Management, Human Resources and recruiting, Travel for the Executive and Sales team both domestically and abroad,
Social Media Coordinator, Event planning and team building as well as the day to day operations of a space housing 100+
employees, I believe I have the key strengths and qualities you seek in this position. I look forward to speaking with you
further about this opportunity.