This document provides a checklist for effective collaborative team meetings. It suggests that meetings should [1] keep detailed records and communicate plans to stakeholders, [2] continually share and refine instructional practices based on student data, and [3] regularly reflect on and improve implementation of strategies to meet learning goals. Initial meetings should focus on setting goals and action plans, while continuing meetings assess progress and make adjustments based on evidence. The overall goal is to improve teaching and learning through collaborative data-driven discussion and decision making.

1. Meeting Overview Checklist
There is no single way to conduct an effective collaborative team meeting. This list suggests ideas for effective
activities for teams that have been shown to have value in improving learning for teachers, teams and students.
It’s about the learning.
ALL MEETINGS CONTINUING MEETING ACTIVITIES
• Communicate! Keep records (logs) of all • Share, develop, and or modify instructional
team meetings and action plans. Include practices to address the learning needs of
the big ideas from the meeting discussions, students.
decisions made, and plans for the next
meeting. This can be shared with other • Coordinate and systematically apply new
team members and administration through instructional practices in classrooms.
wikis, blogs, Edmodo or however your
school decides to make the work public. • Reflect on practices: what works?
• Plan the next meeting so all know who, • Look at the curriculum for clarity and common
what, where, when, and why. understandings. Clarify learning targets.
Unpack/unwrap the standards.
INITIAL MEETING(S) • Examine student written work assignments for
alignment and rigor.
-Take care of team logistics
-Set team norms • Develop rubrics for scoring written
assignments and projects.
-Determine a team goal.
• Examine/create common assessments.
1. Look at a variety of student data • Analyze evidence of student learning using
data protocols.
2. Decide on an area where teachers can
increase their expertise based on where students • Plan team teacher and team interventions.
need the most help. (strengths and opportunities
for growth) • Discuss the effectiveness of teaching strategies
and approaches based on action steps. Where
3. Plan an initial course of action. ( learning is the data?
targets, common assessments, collecting data)
• Monitor the team’s functioning as a
collaborative team.
4. Develop strategies to address the identified
goal. • Develop a tool kit of information and practices
that can serve as a resource for other teachers.
5. Determine what information, action steps
and resources are needed.
6. Taken action….