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Managing Contractors Effectively 2011
- 1. To Manage, or Not to Manage? Guidelines for Hiring and Maintaining Effective Relationships with Your Contractors Presented By: Stephen Findlay, OLG Steve Taylor, GLP
- 21. Steps in Hiring Outside Contractors
Editor's Notes
- Create a handout (2-sided)
- The defendant may be found not guilty if he/she can prove that all reasonable precautions were taken to protect the worker(s) from incidents and injuries
- The defendant may be found not guilty if he/she can prove that all reasonable precautions were taken to protect the worker(s) from incidents and injuries Proper documentation always applies. If you didn’t write it down, you didn’t do it.
- - For simplicity, Project means the same as contract (in the case of maintenance contracts)
- - Relinquishing control does not mean “delegating safety”
- Of course we all are, but it is very important to clearly define the type of work; and the applicable roles and responsibilities of the parties prior to awarding the contract.
- - To give an idea how much safety is involved during dealings with Constructors or Contractors
- - Pre-Bid Meetings allow the potential contractors to view the worksite, consider potential hazards, and perform an appropriate hazard assessment
- Pre-Bid Meetings allow the potential contractors to view the worksite, consider potential hazards, and perform an appropriate hazard assessment To ensure that contractors have the information they require to develop estimates to address job site hazards, the bid documentation should address at least the following items: Scope of Work Identified Hazards and Work Restrictions Work Permits and License Requirements Special Job Site Safety Program Requirements (Is the Owner’s or Contractor’s Safety Program prevalent?) Contract Management Arrangements (Managing or Monitoring Only?) Orientation and Training Requirements Monitoring/Auditing of Contractor Safety Performance Onsite Control of Work
- Past projects may include work with dollar amounts over $100K HR Contacts would include H&S Representative(s), Project Manager(s), Supervisor(s), etc. A vastly extensive program does not guarantee that contractor is the best one to hire; other factors need to be considered A properly implemented program should include rules, procedures, hazards, disciplinary actions for failure to comply with procedures WSIB is required and absolves the Owner of any WSIB premiums incurred by the Contractor while performing services for the Owner Independent Contractors/Operators that perform Construction-type services will need to have mandatory WSIB Coverage in 2012 (Bill 119) Job-Specific Hazard Assessments Considerable weight should be placed on how the contractor assesses and controls the hazards related to the project; shows competency An extensive training and development program shows managerial commitment to H&S Workers should have at least WHMIS, and appropriate training for the work being performed H&S Incident History Experience Rating Programs (NEER, MAP, CAD-7) should be considered along with other prequalification elements A poor rating or high incident frequency may be used as a trigger to obtain further information Contractors with perfect safety records may not always be the best contractor, either (may hide injuries, or “fudge” information)
- Premiums are calculated by “manhour” therefore an Owner could be liable for all the manhour premiums for the work 2012 Under Bill 119 will require construction IO’s to have mandatory coverage
- Joint Health & Safety Worker Trades Committee (Projects longer than 3 months or with 50 or more workers)
- Contractor “Self-Monitoring” and the monitoring (by the owner) of Contractor may be part of the contractual obligations Regardless whether the owner retains full control or has contracted out to a “constructor,” monitoring should be included as part of the contractual agreement and a partnership created between the owner and the contractor (or constructor)