The document discusses bid evaluation procedures for public procurement. It outlines the objectives of ensuring a transparent and fair procurement process that achieves value for money. It states that bid evaluation aims to secure goods and services at the most economical cost, while considering factors beyond price like delivery times, payment terms, and technical merits. The criteria for evaluation should be predefined in bid documents. A fair evaluation follows the defined strategy, considers whole life costs, and uses a logical, systematic process. The bid evaluation report documents reasons for rejection, commercial and technical comparisons of responsive bids, and recommends contract award.

1. 1
BID EVALUATION
Important of evaluation and
Elements of evaluation Report
Ahamed Sanoon

2. 2
PUBLIC PROCUREMENT
 Objectives
● Ensure an open, transparent and compliant
process;
● Achieve continuous improvement through a
transparent and fair procurement process;
● Achieve Value for Money;
● Equality of opportunity for all businesses
● Quality and effective service delivery;

3. 3
BID EVALUATION
 Objective
 Secure goods/services at most economical cost
 Price only one factor
 Other factors
 Commercial
 Time of delivery/completion
 Terms of payment
 Terms of guarantee

4. 4
BID EVALUATION
 Other factors (cont’d)
 Technical
 Technical merits
 Operating cost
 Maintenance cost
 Efficiency
 Resale value
 Criteria
 Shall be stated in bid documents
 Ideally all factors quantified in monetary terms

5. 5
FAIR BID EVALUATION
 Follow the pre-defined evaluation strategy
 Consider Whole life cost
 Fit for purpose
 A logical systematic evaluation procedure
 Acceptable method of summarizing and
comparing tenders
 Confidentiality
 Important

6. 6
FAIR BID EVALUATION
 Evaluation should be conduct according to
the evaluation criteria
 Sufficient time for Bid Evaluation
 Well qualified members for TEC and PC

7. 7
BID EVALUATION
REPORT
 Content
 Reason for rejecting each bid
 Received after bid opening
 Incomplete
 Non-Responsive
 Commercial responsiveness
 Delivery
 Completion date
 Payment terms
 Warranty

8. 8
BID EVALUATION
REPORT
 Qualifications/alternatives
 Errors (arithmetic)
 Currency conversion
 Include publication official exchange rates
 Technical comparison
 Each criteria listed and compared
 Responsive bid comparison
 Selection of lowest evaluated bid
 Postqualification of selected firm
 Recommendation for contract award

9. 9
QUESTIONS????

10. 9
QUESTIONS????