There are three main types of letters: private letters, business letters, and official letters. A letter generally has six parts: the heading, salutation, communication, subscription, signature, and superscription. Private letters use an informal, conversational tone while business letters are brief and exact due to the limited time of busy professionals. Official letters consist of applications and correspondence between officers on official matters.

2. LETTER WRITING is a very
useful art for it is, indeed,
impossible to conceive of
a human being who does
not at all Feel the
necessity of writing
letters to friends,
relatives, officers,
strangers or businessmen.

3. KINDS OFKINDS OF
LETTERLETTER
Private letters
Business letters
Official letters

4. PRIVATEPRIVATE
LETTERS:LETTERS:These letters are written to
friends,relatives,
acquaintances and
strangers. The language of
such letters is simple,
direct, natural and
conversational. A humorous
touch here and there adds to
the interest of the letter……

5. BUSINESSBUSINESS
LETTERS:LETTERS:
These letters are written to shopkeepers,
merchants, commercial firms, customer,
dealers, manufacturers and commission
agents. These are also written to certain
officials, who have to deal with the public.

6. As every officer is too much busy to
spend a lot of time in lengthy
correspondence. Letter to and from
these people therefore are very
brief and exact.

7. OFFICIALOFFICIAL
LETTERS:LETTERS:These letters
consist of
applications to
officers, and
correspondence
between two officers
on official matters.
These letters are

8. whatever the kind of a
letter, it may generally be
divided into six parts:-
1)The heading
2)The salutation
3)The communication
4)The subscription
5)The signature
6)The superscription

9. THE HEADING:THE HEADING:
It consist of the writer’s complete
postal address and the date. It is written
at the top right hand corner of the
paper. The address is written above, in
two or three lines; and the date, just
below that; as:
1, jahangir street,
islamia park, Lahore.
January 25, 2013.

10. THETHE
SALUTATION:SALUTATION:It is a form of
greeting and it
depends upon the
relation or the degree
of intimacy between
the writer and the
person to whom the
letter is written. It
therefore, differ from
different person’s; as:
FATHE
R
MOTHE
R
DEAR
FATHER
, DEAR
MOTHE
R,
UNCLE
AUNT
DEAR
UNCLE,
DEAR
AUNT,

11. THETHE
COMMUNICATION:COMMUNICATION:It Is the main part of the letter. It begins
at a lower level than the salutation; as:
Dear Farhat,
Thank you for your kind
letter of……..
It is decidedly the most important of
all the parts and is rightly called the
body of the letter. It must therefore
receive the greatest amount of
attention and care. The following
points in this connection may be kept
in mind:-

12. Unless the letter is very short, divide it
into paragraphs, each dealing with a
separate fact or item.
Arrange the paragraphs in their logical
order with a view to presenting the facts
in the best possible way. This should
particularly be the case with business as
well as official letters.
Let a private letter be without any
formality, but it should not be formless.
Write neatly and mind your punctuation
as well as spelling.

13. THETHE
SUBSCRIPTION:SUBSCRIPTION:
It is rude to end the letter
abruptly. Certain forms of
polite leave-taking are
therefore prescribed to
show respect (in official
letters), regards (in
business letters) and
affection (in private
letters). It differs with

14. RELATION SUBSCRIPTIO
N
PARENTS Yours
Affectionately,
Your loving son,
BROTHER AND
SISTER
Your loving
Brother,
INTIMATE
FRIENDS
Yours sincerely,
Your own, yours
Ever,
Acquaintances Yours truly,
Businessmen Yours faithfully,
Officers Yours

15. THETHE
SIGNATURE:SIGNATURE:
It should be written
clearly, just below the
subscription, so that the
reader may know whom
to address in reply; as:
yours
affectionately,
HASSAN
RAZA.

16. THETHE
SUPERSCRIPTION:SUPERSCRIPTION:It is written on the envelope or at the back
of the letter. The first line contains the
name etc. of the addressee; the next, his
occupation, business or designation (if any);
the third, the name (or the number) ; of his
house as well as the name of the street;
and the last, the name of the town. If,
however, the addressee lives in some
village, the last line contains the name of
the district or the post-office.

17. Syed Arsalan Raza

19. EXSERCISE:EXSERCISE:
How many kinds
letter has?
How many parts are
there of a letter?
On which side of the
page we use
heading?
For intimate friend
what type of
subscription we use?
(3)
(6)
(Top right
hand
corner)
Yours
sincerely,

20. EXAMPLEEXAMPLE
WRITTING:WRITTING:316,shah raza manzil,
Toghi Road, Quetta.
January 05, 2013.
My dear Father,
My result has just been announced. I
am glad to inform you that I have been declared
successful. I stand first in English. I shall get a prize
for showing the best result in this subject. It is all
due to your prayers granted by Allah.
With love and best wishes
your loving son,
HASSAN.