The document discusses the definition and types of letters. It begins by defining a letter as a written or printed communication directed to a person or organization. It then discusses the different types of letters, including personal/informal letters, formal letters, and semi-formal letters. For each type, it provides examples of their purpose and appropriate tone. The document also covers letter formatting, mechanics, and things to remember when writing different types of letters such as salutations, compliments closes, and proofreading. Finally, it distinguishes between personal letters and business letters, providing details on each.

1. What is
letter???
“A written or printed communication directed to a
person or organization.”

2. Sample Format:

3. Before writing a
letter
 Examine the tone of the letter to which you are going to respond.
 Identify your audience and purpose in order to determine the type
of letter you will write (formal or informal).
 Analyze your reader:
Who is your reader?
Will my reader be favorable or unfavorably
disposed to what I am going to say?
What impression do I want my letter to make
on reader?

4. Letter Mechanics
Pronoun
The use of personal pronouns is important in letters . . . I,
he, she, it, we, they, you
 In a letter, do not refer to yourself in the third person
by using “the writer”.
 It is perfectly natural and appropriate to refer to
yourself as I and to the reader as you.

5. Letter Mechanics
Focus and Specificity
 Be Focused.
 Write concise and purposeful letter
 Do not write confused, overlong letter.
 Do not be rude.
 Do not try to impress with your writing.
i.e.
Please, very very very thank you

6. 1. Informal Letters:
These are the letters which keep us
in touch with family and friends.
These are usually chatty and informal.
When we need to communicate
a lot of information
When we want to communicate
something that is difficult to say
Face to face
To mark some special occasion.

7. 2. Formal letters:
Formal letters are letters to people whom we
don’t know on personal level.
n To find out
informationn
 To apply for a job
 To make a complaint

8. 3. Semi-formal letters:
• We write semi-formal letters to people that we do not
know very well. Compare some expressions of informal
and semi-formal letters:
 Informal: I'm sorry, but I can't come on Friday night.
 Semi-formal: I'm afraid I won't be able to come on
Friday in the evening.
 Informal: I didn't like the food.
 Semi-formal: I was dissatisfied with the food.

9. Letters format
Full Block StyleModified Block Style
Semi Block Style

11. Things to remember while writing letter

12. Start with a salutation
The salutation you use will depend on your
relationship with the recipient of the letter, as
well as the formality of the letter.

13. Start the letter
 If you're writing a personal letter, start by asking
after the recipient's well-being. This can be "I hope
you are well" or "How's it going?".
 If you're writing a business or other formal letter,
get straight to the point.

14. Proof read your letter.
Before you send the letter, read over it a few times to
make sure it conveys what you wanted to say, and
that it's free of spelling or grammatical errors.

15. Use a complimentary close.
A complimentary close ends your letter on a good
note. Make two hard returns after the last paragraph
of the letter, then write the complimentary close.
 "Sincerely yours,"
 "Kindest regards,"
 "Best wishes."

16. Two main categories of Letter:
Personal Letters:
A type of letter (or informal composition) that usually concerns
personal matters, rather than professional concerns and is sent
from one individual to another.
Business Letters:
A letter written in formal language, usually used when writing
from one business organization to another.

17. Personal Letter:
It is a kind of letter that we write to our:
 Parents
 Close relatives
 Close friends

18. Purpose
 Friendly letters convey personal
information about ourselves.
 They show caring and concern for friends and
relations.
 Taking the time to hand-write a
letter demonstrates our level of caring

19. Parts of an Personal (Informal) letter
1. MyAddress
2. Date
3. Greeting
4. Introduction
5. Explanation
6. Close
7. My name

20. Po box 999,
Karachi,
Pakistan.
18-5-2014
Dear Mona,
This summer was great. I traveled to Countryside
with my family. First, let me tell you about my
flight..................................
The first day was wonderful. We went to lots of
interesting places. For example,……………….
So as you can see, I really enjoyed my visit to
Countryside and I ……………………
I will write again soon.
Best wishes,
………………

21. Email Cover Letter

22. What is a Business Letter?
A business letter is a letter
 written in formal language
 writing from one business
organization to another,
 for correspondence between such
organizations and their customers,
clients and other external parties.

23. Types of Business Letters
Types
Inquiry
letter
Letter of
Thanking
Letter of
Complaint
Response
to a Letter
of
Complaint
Letter of
Request
Response
to a Letter
of Request