The document provides guidance on writing a formal letter, outlining the standard format and elements that should be included. The format recommends including the sender's address and date in the top right corner, the recipient's address in the center, and greetings, multiple paragraphs of details, and a closing. Key elements are an introductory paragraph stating the reason for writing, additional paragraphs with more information, and a concluding paragraph with solutions or requests.
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1. When writing a formal letter there is a format that you have to use. Carol Wolff
2. To remember the format think about a traffic officer directing traffic. Carol Wolff
3. The top hand corner is where the stop sign is – Red for stop. You are not going anywhere and neither is the date going to change, therefore this is where you have to put these details. Red for Stop Your Address Date Carol Wolff
4. Where the letter is GOING to: That is where you write these details. Green for go. Name Companies Name Business Name Address Carol Wolff
5. Next is TO WHOM the letter is addressing Dear Manager From To Carol Wolff
6. 1 st Paragraph Introduce your REASON for writing. NOT yourself. Please remember the person you are writing to is not your friend, so keep it formal. Don’t ask him how he is, or tell him that you are please to be writing to him. He does not have time for chit chat. He is the manager and time is money. Carol Wolff
7. 2 nd and 3 rd Paragraphs Give more details as to what you want and your reasons for writing. Carol Wolff
8. 4 th Paragraph What solutions you will be happy with to settle this situation Carol Wolff
10. Your Address Date To who the letter is going to. Whom you speaking to. Dear Mr. Greeting Your name. 1 st Paragraph 4 th Paragraph 2 nd and 3 rd paragraph Carol Wolff
