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How to write email and structure of the email
- 1. How to writea letter/email???
- 2. A formal letteror email has six parts: 1/ Address, date 2/ Greeting 3/ Body (3 – 4 paragraphs) 4/ Closing 5/ Farewell 6/ Name /signature
- 3. Write a letterto invite a friend to a party held on the occasion of your passing an examination. 25 Dinh Tien Hoang St. District 1 HoChiMinh City February 1st, 2016 Dear Mary, I am very happy to have passed a KET last week. How happy all my family is! On this great occasion my parents allow me to hold a party at Arc-en-ciel restaurant on February 10th, 2016. You will certainly come. The party will begin at 5:30 PM. We will be happier to see our common friends and enjoy delicious dishes at this famous restaurant. Then we will play some nice games. I do hope to see you on that day. Cordially yours, Lan
- 4. Write a letterto accept the invitation to a birthday party: 21 Longman St. Columbia district, London Feb. 1st, 2016 Dear Lan, I am very happy to get your letter of invitation to your birthday party next week. How nice you are! It is certain that I will come. I have thought of a nice gift for you, but it is a secret now. It is sure that there will be new games for me to learn how to play. How wonderful! Now I have been looking forward to enjoying the party. Thank you very much for inviting me! See you at the party. With love, Mary
- 5. An informal letteror email has five parts: 1/ Greeting 2/ Body (3 – 4 paragraphs) 3/ Closing 4/ Farewell 5/ Name /signature
- 6. Hi Linda, How’s itgoing? Sorry I haven’t been in touch for such a long time but I’ve had exams so I’ve been studying every free minute. Anyway, I’d love to hear all your news and I’m hoping we can get together soon to catch up. We just moved to a bigger flat so maybe you can come and visit one weekend? Looking forward to hearing from you! Love, Helga
- 7. 1/ Address, date Housenumber, street, district, city Country Month day, year 2/ Greeting Hi …, Dear …, Dear …: 3/ Body The content of the letter/email. (the most important part of the letter/email) This part answers all the questions/requirements of the letter/email The body may have 3 - 4 paragraphs.
- 8. 4/ Closing Looking forwardto hearing from you! I do hope to see you on that day. Thank you very much for inviting me! See you at the party. 5/ Farewell Love, With love, Yours cordially, (Cordially yours,) Yours respectfully, (Respectfully yours,) Yours faithfully, (Faithfully yours, ) 6/ Write your name (signature)
- 9. Body The body mayhave: + Opening paragraph + Main paragraph1 + Main paragraph 2 + Closing paragraph
- 10. You must startthe opening paragraph in a new line The opening paragraph is the place to react to your friend’s or relative’s email. In order to do so, you can use a number of different expressions. Here we have some examples: It’s nice / great / good to hear from you. It’s nice / great / good to read your email. I’m glad to hear your news. I’m excited about… (your news.) It’s great to hear that… I’m sorry to hear that… I’m really sorry to read your news. Thanks a lot for writing! It was good to receive your email. Thank you very much for your email
- 11. Main paragraphs: For themain paragraphs, there aren’t any fixed expressions which you must use, as it depends mostly on what you have to write about. However, you should try to make use of connectors and appropriate punctuation. You must answer all the questions or requirements in the topic.
- 12. Closing paragraph As wementioned earlier, a closing paragraph in this Writing part 3 is used to start saying goodbye to the addressee and to ask for a response to your email. So we can use the following expressions: Well, it’s time to say goodbye. Anyway, I have to go now. Well, it’s time to go. Anyway, gotta go. I really hope to hear from you soon. I’m looking forward to hearing from you. I hope you write back soon. Make sure you write back soon.
- 13. Farewell There are manyways in English to close an informal email. The most frequently used ones are the following: Best wishes, Best, Sincerely, Take care, All my love, Love, Lots of love, See you soon, Regards,
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Editor's Notes
- #9 At the start of your presentation, you should make it clear whether and when you would prefer to deal with questions - as you go along or at the end of the presentation.