1. The document discusses the key functions of management which include planning, organizing, staffing, directing, and controlling. 2. It provides details on each function such as the definition, steps involved, importance, and limitations. For example, it states that planning involves deciding in advance what is to be done, how to do it, when to do it, and who is to do it. 3. The document also explains concepts like the importance of organizing is to facilitate growth and maintain a harmonious structure in the office. Staffing aims to obtain competent employees for jobs and improve output through matching the right employees to the right jobs.

1. FUNCTIONS OF MANAGEMENTFUNCTIONS OF MANAGEMENTFUNCTIONS OF MANAGEMENTFUNCTIONS OF MANAGEMENT

3. CLASSIFICATION OF MANAGEMENT FUNCTIONS
• P........................Planningg
• O......................Organizing
• S......................Staffing
D Di i• D......................Directing
• C Controlling• C…………………..Controlling
• C0 coordinatingC0............coordinating

4. Management Process
STAFFING PLANNING
DIRECTING ORGANISING

5. PlanningPlanning
• Planning is deciding in advance what is to
be done in the future
• “According to koontz and O ‘Donnell
defines planning is deciding in advance
h t t d h t d it h t d it dwhat to do, how to do it, when to do it and
who is to do it. Planning bridges the gap
from where we are to where we want tofrom where we are to where we want to
go. It makes it possible for things to occur
which would not otherwise happen”which would not otherwise happen

6. Features of planningFeatures of planning
• Planning seeks to achieve certain• Planning seeks to achieve certain
objectives.
• Planning is oriented towards the future• Planning is oriented towards the future.
• Planning is a mental exercise
Pl i i l h i f• Planning involves choices from
alternatives
Pl i i th b i f ll th• Planning is the basics for all other
functions.
It i ti f ti• It is a continuous function

7. Steps in planningSteps in planning
• Collecting information about past
• Defining objectivesDefining objectives
• Developing planning premises
• Discovering alternative courses of action• Discovering alternative courses of action.
• Evaluating alternatives.
Ch i th b t lt ti• Choosing the best alternatives
• Periodic revision and review of plans.

8. Advantages of planningAdvantages of planning
• It focuses attention on desired
objectivesobjectives
• It helps to minimize risk
• It improve efficiencyIt improve efficiency
• It avoid confusions
It encoura e innovation and creativity• It encourage innovation and creativity
• It enables co operation and group work
h b i f l• It serves as the basis of control.

9. Limitations of planning
• Lack of accurate information
• Time consuming• Time consuming
• Expensive
• Rigidity due to strict compliance with
plansp
• Unwillingness to people change
• External limitations (political )• External limitations (political )

10. OrganisingOrganising
• According to Henri fayol “To organise ag y g
business means to provide it with
everything useful to its functioning-rawy g g
materials,tools,capital and personnel”

11. i i iSteps in organizing
• Identifying the activities required forIdentifying the activities required for
achieving objectives.
• Classifying these activities in to convenientClassifying these activities in to convenient
groups
• Assigning the group of activities toAssigning the group of activities to
appropriate persons.
• Delegating authority and fixingDelegating authority and fixing
responsibilities.
• Coordinating Authority ResponsibilityCoordinating Authority Responsibility
relationship throughout the enterprise.

12. I f i iImportance of organizing
Sound organization facilitate growth and• Sound organization facilitate growth and
diversification
• Optimum use of human resources by matching• Optimum use of human resources by matching
work with talent
• Maintain good harmonious structure in the officeMaintain good harmonious structure in the office
• Group activity is equivalent to social structure of
organizationg
• It is a mechanism of management to direct
,controls and coordinates the activities of
enterprise.

13. StaffingStaffing
• It is concerned with the Human
resources of the enterprise.
• It is concerned with• It is concerned with
acquiring,developing,utilising,and
i t i i hmaintaining human resources.
• It is a process of matching jobs withIt s a process of match ng jobs w th
individuals to ensure right man for
the right jobthe right job.

14. Definition of staffing
• According to koontz and O Donnel
“The managerial functions of staffingThe managerial functions of staffing
involves manning the organisational
h h dstructure through proper and
effective selection, appraisal andpp
development of personnel to fill the
roles designed in to the structureroles designed in to the structure.

15. Steps in staffingSteps in staffing
• Manpower planning
• Recruitment,selection,placement
• Training and developmentTraining and development
• Appraisal ,promotion and transfer
• Employee remuneration

16. Features of staffing
• It is a function of management
• It is an integral part of the process of• It is an integral part of the process of
management.
It i d ith th h• It is concerned with the human resources
• It is a pervasive function
• Aims at optimum utilisation of human
resources.

17. Importance of staffingImportance of staffing
• It helps in discovering and obtaining• It helps in discovering and obtaining
competent employees for for various job.
• It improve the quantity and quality of• It improve the quantity and quality of
output by putting right man for right job.
• It improves job satisfaction of employees• It improves job satisfaction of employees
• It reduces cost of personnel by avoiding
wastage of human resourcewastage of human resource.
• It facilitates the growth and
diversificationdiversification.

18. DirectingDirecting
• It is concerned with the execution of
plans through organised action.
• It is also known as commanding or
t tiactuating

19. DEFINITION
“Di ti i t f th d• “Direction consist of the process and
techniques utilised in usingq g
instructions and making certain that
operations are carried out asoperations are carried out as
planned”

23. ESSENCE OFESSENCE OF
MANAGEMENT

25. …….