Documented processes and tactical meetings both have roles to play in assigning work, but each also has costs. Processes require resources to develop, document, train for, and maintain over time. Meetings require the time of attendees and can lead to miscommunication or confusion if not run effectively. The most effective leaders will consider the dimensions of their specific projects and teams to determine the best balance of processes and meetings. Well-run meetings also allow leaders to distinguish themselves through their emotional intelligence and leadership behaviors.

1. THE ART OF ASSIGNING WORK
-MEETINGS OR PROCESS?
DR JOHN HOGAN

2. Assembly
Line
Waterfall Project
Management
Agile Project
Management
Adaptive Project
Management
Unique Initiative
with New Team
Workflow Discipline
EffectivenessofMeetingsinAssigningWork
EffectivenessofProcessinAssigningWork
Tactical
Meetings
Documented
Processes
THE ART OF ASSIGNING WORK

3. • What do we mean by Documented Processes
• A collection of interrelated, documented, structured activities that allow a team to produce a specific
service, product, or serve a particular goal
• Process improvement driven by
• Developments in management science
• Improved tools
• Technology
• Cost drivers for process
• Developing the process
• Documenting the process
• Training
• Prorating process costs over the number of deliveries
The Pyramids Today’s
Buildings
Process Improvement

4. • What do we mean by Tactical Meetings
• Verbal and visual interaction between team members to determine required tasks, who will accomplish
them, when they are due, and their current status
• Is there such a thing as meeting improvement?
• Meeting effectiveness is driven by the leader’s and participants’ emotional intelligence
• True from the stone age to the information age
• Cost drivers for meetings
• Time spent by all attendees (including travel)
• Miscommunication of priorities (confusion)
• Communication of wrong priorities (wrong path)
• The impact on morale
Our Hunting Ancestors
Our Corporate Culture
Meeting Improvement ?????

5. • The agile leader must consider multiple dimensions when
determining the balance of process and meetings on his or her
project
• However, well run meetings will be essential under any scenario
• This is good news for your career as a leader
• In meetings you can distinguish yourself as someone with leadership
behaviors
• IN MEETINGS YOU DISTINGUISH YOURSELF AS SOMEONE WHO HAS, OR
DOES NOT HAVE, LEADERSHIP POTENTIAL
• Be aware of this fact of life and develop and express your emotional
intelligence in all interactions with your team and stakeholders
SCRATCH THAT

6. MY CURRENT AVOCATION IS TEACHING PROJECT MANAGEMENT
AND FACILITATING DISCUSSIONS ABOUT AGILE LEADERSHIP. I’D BE
INTERESTED IN YOUR IDEAS ON HOW TO MAKE MEETINGS MORE
PRODUCTIVE IN YOUR ORGANIZATION. PLEASE CONTACT ME ON
LINKEDIN OR AT THE EMAIL BELOW. BETTER YET TAKE MY AGILE
LEADERSHIP COURSE:
http://www.learningtree.com/courses/3401/agile-leadership-
training/
Dr John Hogan
jhogan1278@gmail.com