Dr. Gopal Thapa of Tribhuvan University provides tips for writing a report. The document discusses transferring knowledge from brain to paper, including relevant illustrations, properly numbering chapters, sections, and subsections. Appendices can include supporting materials like spreadsheets or questionnaires. The recommendations section suggests changes, improvements, or new ideas based on findings. The methodology section explains how information was gathered through sources, investigations, and documentation. An effective report structure includes sections for title, table of contents, abstract/executive summary, introduction, main text, conclusions, recommendations, bibliography, and appendix.

1. Dr. Gopal Thapa
Tribhuvan University
Email: thapazee@gmail.com

2.  to transfer your own experiences of doing the
project, and the knowledge you have gained, from
your brain onto paper in a coherent, logical and
correct form.
 transfer as much relevant material from brain to
paper as quickly as possible
 If you kept a note-book during the project period,
you will find the writing-up process much easier.

3.  technical writing is particularly hard.
 Your report should generally contain illustrations
(figures or diagrams), but they must be relevant.

4.  If the chapters are numbered 1, 2, 3, ..., then the
sections within (say) chapter 1 will be numbered
1.1, 1.2, ... . It is permissible to sub-divide a
section: the sub-sections within section 1.1 will be
numbered 1.1.1, 1.1.2, ... . Do not however nest
sub-sections to more than four levels: sub-sub-
section 1.2.3.4 is acceptable, but 1.2.3.4.5 is not. It
is quite possible, with care, to write even a large
and complex book without using more than three
levels.

5.  Appendices allow you to add supporting information to
your report. You can attach spreadsheets, forms,
questionnaires, tables, charts, articles – in fact anything
that will support the content of your report
 By attaching an Appendix it will allow your
report to flow, without interruption
 Appendices are usually numbered using Roman
Numerals – to get the right effect select the font style
‘Times new Roman’ and
use capital letters e.g. Appendix I, Appendix II, Appendix
III etc.

6.  This section allows you to make
recommendations based on the findings of your
report
 The recommendations could be for:
◦ Change
◦ Improvement
◦ New Ideas
 The recommendations should be based on the
findings / results detailed in the report

7.  This section of your report should explain HOW
the information has been gathered
 What were the sources of information?
 What format did any investigation take?
 Was any special documentation used to gather
information?

8.  Title
 Table of Contents
 Abstract (or Executive Summary)
 Introduction
 Main text
 Conclusions
 Recommendations
 Bibliography
 Appendix

9. Accurate
Concise
Clear
Well Structured

10. Accurate
Concise
Clear
Well Structured