The document outlines the process for import logistics from receiving a sales contract to customs clearance and delivery. Key steps include selecting a freight forwarder, arranging shipping and customs documents, customs clearance, duty payment, and transportation from port to delivery. Challenges during COVID-19 included lockdowns causing shipment delays, lack of available drivers and labor, and increased costs due to container shortages and vessel space issues.

1. International Logistics & Custom Clearance-Imports
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2. Import Logistics - Process
2
Sales Contract received from
Purchase Team of Import shipments
Checked the CIB certificate
availability for theTechnical
movements.
After finalization of SC, we checked
with Shipper for readiness of the
shipment.
RFQ process and Freight Forwarder
selection based on L1 (Total cost)
It is required for advance container
planning/booking with S/line
Follow-up with shipper for shipments
movements in terms of FOB
movements.
Shared Freight Forwarders details
with shipper so that they can share
the Booking with them for respective
movements.
Generally there are about 9-10
companies during this process
1.
2.
3.
4.

3. 3
MSDS and UN certificate shared with
FF for arrangements of Shipping
Order from Shipping line.
Haz approval required from
Principal/Vessel operator for Haz
cargo.
After getting the SO from Shipping
line, Shipper picked the empty
container and stuffed the container
at their Premises.
Parallelly Draft Documents of the
shipments are being shared with us
for approvals for submission to
shipping line.
5.
6.
7.
Container reached at origin Port
after stuffing.
After Customs Clearance at origin,
shipment handover to shipping line
for further movement.
Shipment sailed from Origin.
Complete set of Import shipments
documents received for checking
purpose from Shipper
8.

4. 4
Tracking
Follow-up with Accounts, shipping
Line, FF
Updating ImportTracker and shared
with all Stakeholders.
Arrangement of import shipping docs
from finance and also follow-up with
shipping line (some times directly and
some times through CHA) for FDS
bond/debit note for Container
movement.
9.
10.
11.
Approval of Draft Documents.
After getting the approval on draft
documents,shipper submitted the
Complete set of Import documents
in the Bank and share copy of
original doc with us with Tracking no
of DHL.
Custom Clearance –Before ETA of
the Shipment at Destination.
Shared the docs with Customs
House Broker (CHA) to check the
docs and prepare the Checklist for
custom filing.
12.

5. 5
Customs Checklist
Arrival of Shipment at Destination
Port.
Review the Checklist as per the
shipping documents ,SC and RC (in
case of Technical Import) before
arrival of the shipments to avoid late
penalty.
Final BOE received for duty payment
and approved request send to F&A
for further duty payment.
13.
14.
15.
Custom Duty
Share Custom Duty Fund
requirement to finance in advance
for timely duty payment
arrangement to avoid interest
Delivery Order
Parallelly arrangement of Delivery
order from Freight Forwarder and
after that shipping line after payment
made
16.

6. 6
Transportation/Labour
Delivery from CFS
Float RFQ for transportation, cost
comparative sheet preparation,
negotiation & vehicle placement
1. Placement ofVehicles at
respective CFS.
2. Labour Arrangements for De-
stuffing/Loading.
3. Coordination with CHA
17.
18.
19.
Out Of Charge
Shipment Out of Charge after
payment of Duty.
E-Way Bill
Issue E-Way Bill on Behalf of
Receiver (Importer/Factory).
20.

7. 7
Import Bills
Submission of Import expenses
invoices to Accounts after
verification (Bills –
CHA ,Freight Forwarders,
CFS,Shipping line & stamp duty)
21.
22.
MIGO
Completion of MIGO at factory
after goods delivery against
respective purchase order number

8. Customs – ICEGATE TRACKING
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9. Online Shipment Tracking – Shipping Line
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10. 10
Post Shipment documents Required
List of Post Shipment documents
1. Commercial Invoice
2. Packing List (P/L)
3. Certificate of Analysis (COA)
4. Insurance certificate – If CIF
5. Certificate of Origin (COO)
6. Bill of lading
7. Material Safety Data Sheet
8.Manufacturer Invoice (Technical )
9.CIB Registration Registration (Technical )
Documents for MIRO Activity
List of Documents for MIRO
Activity
1. Commercial Invoice
2. Packing List (P/L)
3. Certificate of Analysis (COA)
4. Insurance certificate – If CIF
5. Certificate of Origin (COO)
6. Bill of lading
7 MIGO report
8. Bill of Entry
9.Expenses invoice (CHA etc.)
10. Lorry Receipt
11.E-Way bill

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Constraint in Import Logistics due to COVID-19 and others challenges ..
Import shipments clearance were held due to Completely Lockdown in March/April-2020 Months. Further,
problem was facing due to non-clearance of import shipments by the Consignee. Due to this Containers
were piled up at Nhava Sheva (CFS).
Transportation issues as Drivers was not available.
Many Labour returned to their home due to panic situation. For that arrangement of Labour was big issue
during lockdown.
Import containers were hold by the customs which were originated from China. Due to this China
originated material were being 100% Examination and shipment being delayed.
Transportation issues from Port to CFS as CFS was full due to non Clearance/Movements of non essential
material.
Empty Container shortage /Space issue onVessel for Haz Cargo movement from China to India and to
other countries resultant Sea freight increased more than 3-4 times

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