This document provides information about export and import procedures and processes. It discusses obtaining necessary licenses, advance preparation for export or import including communication with buyers/suppliers and arranging payment terms and shipment terms. It outlines the export process including documentation, customs clearance, and shipment. It also describes the import process and documentation requirements including customs clearance. Key terms related to international trade like IEC code, payment terms, shipment terms, ports, and transit times are explained.

1. EXPORT& IMPORT
Process & Procedure
By
Nissin ABC Logistics Pvt. Ltd.
Dt. 22.03.2016
Venue :
1

2. All Export or Import procedures and formalities are Based
on IEC Code . The Export/Import process is same in
almost all countries with slight variation. We hope this post
helps you in getting a basic training on how to Export /
Import To/From various products In almost all countries.
A one time Licensing procedure to act as an
Exporter/Importer is required to be completed. In India,
IEC number (Import Export Code number) is required to
act as an Importer or Exporter
Advance Preparation before Export or Import
2

3. If you are an exporter, you would have already set up an Export company by following
necessary government rules and regulations. By choosing your export product, you would
have sent export samples to your international buyer if required and got approved. After
necessary communication with your overseas buyer on terms of payment and terms of
delivery, you arrange to issue proforma invoice, in turn you receive export order followed
by purchase order from your overseas buyer. The terms of payment for your export
contract could be advance payment, Documents against Acceptance DA, Documents
against Payments DAP, or under Letter of Credit LC. If you as overseas seller require to
cover credit risk against your overseas buyer, you can approach concerned authorities to
cover insurance. In India, ECGC (Export Credit Guarantee Corporation of India) is the
authorized agency who covers such credit risks for Indian exporters. Being an exporter,
you will have an idea about other risks involved in export. The terms of delivery could be
EX-Works, FOB, CFR, CIF, DAP, DDP or any other Inco terms. If you would like to arrange
finance against export , you can approach your bank for reshipment or post shipment
finance against export orders obtained by you.
If any international quality check agencies are involved as per the terms and conditions
between you and your overseas buyer, such inspection is arranged. After completing
necessary quality check (QC) formalities, the goods for export are arranged for proper
packing to meet export quality. Palletization or Crating is arranged for safety of cargo. If
your export goods are shipped by Air or Sea mode of transport, you decide whether the
export shipment is by LCL or FCL. Necessary information about shipping of LCL may be
collected if sent as LCL. Type of container is decided based on your nature of export
goods.
EXPORT PROCESS
3

4. Following document Require for AD/IFSC Code Registration At Export Port
• Original Bank AD/IFSC code letter [Original hard copy of Bank’s Letter , “SATISFACTORY”
Word & Account Opening date must be mention] .
• Authority letter for registration on Company letter head.
• Copy of IEC – Self Attested.
• KYC Documents for Custom Purpose.
• Copy of VAT / Sales tax registration / exemption certificate of the merchant exporter
• A certificate form the bank with whom the bank account is being maintained for the
purpose of remittance of foreign exchange to the effect that account is being maintained
satisfactorily
• Where the bank account is less than 3 months old, details of other bank account held by
the exporter
• Details of past exporters made from other port if any
• Balance Sheet of the previous year with profit & loss A/C sheet.
• Copy of the last 2-3 years income tax return / VAT or Sales tax return filed
• 6 months Latest bank statement.
• It will take minimum 2 working days for registration
• Note: S.No 3 to 9 documents provide self attested and rubber stamped
AD Code (Authorization Dealer Code)
Registration for Export
4

5. When the shipment is ready for export. The documentation department prepares export invoice, export
packing list etc. based on the purchased order or LC. Application for certificate of origin (GSP –
Generalized System of Preference) and other required documents required for importer are also
prepared. Necessary documents required for export customs clearance purpose are forwarded to
Customs broker. The export process at customs completes either by customs broker or your
representative directly. You as an exporter decide whether your export shipment is by Air or FCL /LCL.
Pre shipment inspections like Phyto sanitary, Fumigation etc. if required have to be completed before
export of goods.
Bill of Lading or AWB is issued by carrier of goods. If consolidator involved, HAWB or HBL is issued
accordingly. If On Board Bill of Lading required as per buyer’s requirement, you have to wait to get the
export shipment go ‘onboard’ the vessel. If you export your goods from a dry port, you have to wait till
the cargo to go onboard the vessel, if you need On board bill of lading from shipping carrier.
After completion of export customs clearance procedures and collection of AWB or Bill of Lading,
necessary documents for bank and overseas buyer are prepared. The export bill can be disounted,
arrange for collection of payment if on credit basis or negotiated if export shipment is on Letter of Credit
basis. If you have availed packing credit from bank, the amount of discounted/negotiated export bill
amount will be adjusted once bank receives export proceeds from your overseas buyer. If bank does not
receive such export proceeds from your overseas buyer, your bank may crystalize such export bills,
you/bank can approach credit insurance company (like ECGC in India) for claim, if such cover done by
you or your bank.
Here we explained about exportation procedures to ship to overseas countries. The above exportation
process is almost same in all countries. We hope, this article can enlighten you on basic idea on how to
export goods from your country to other foreign countries.
Documentation & Custom Clearance 5

6. • Commercial Invoice
• Packing List
• ARE-1 Form If Excise Registered /Manufacturing Unit
• Self Declaration Form (SDF) For – Duly Sign & Stamp
• Value Declaration For – Duly Sign & Stamp
• Drawback Declaration – If Draw Back Claim
• Letter of Credit (LC).
• Annexure-1 ( If Factory Stuffed or 100% EOU).
Post Shipment Documents
• Bill Of Lading / House Airway Bill
• Certification Of Origin
• GSP ( Generalized System of Preference)
Documents Require for Export
6

7. Payment Terms
1. Advance Payment - With a seller’s point of view, an advance payment is the safe mode of
payment for any business including export business. Receiving amount of sales in advance.
2. L.C. (Letter of Credit) - it is a safe mode of payment in international trade for both exporter
and importer. So LC is one of the safe types of mode of payment in international trade.
3. D.A.P. or D.P. Payment - Documents against Payment , The documents under consignment are
delivered to buyer/importer only after collecting payment of goods by buyer’s bank. DP/DAP is
another term of payment in international trade
Shipment Terms
1. EX-Works- Buyer Collect Cargo from Supplier Premises in Terms.
2. FOB – Buyer Pay Freight & Insurance , Supplier Hand over Cargo Buyer Agent After Custom
Formality Complete.
3. CFR – Buyer pay Insurance charges , Supplier Pay Freight Charges.
4. CIF - Supplier pay Freight & Insurance Charges.
5. DAP – Supplier pay Freight , Insurance & Destination Transportation except Destination Custom
Clearance Charges .
6. DDP – Supplier pay all charges up to delivery to Buyer Premises.
Payment & Shipment Terms 7

8. Export Customs Clearance - Process
• Customs Export Operation Started @ 24 Hrs. from 1st July-2013.
• Consignee IEC ( Import Export Code) along with Export Invoice , Packing List Collection
• Classification & Preparation of Export Shipping Bill Checklist
• Submission of Shipping Bill With Customs EDI System
• Acceptance of Shipping Bill by Customs System
• Shipping Bill Appraisement – Customs Process
• Shipping Bill Appraisement – Customs Officer
• Shipping Bill Finalization – Customs Assistance Commissioner
• Shipping Bill Finalized Print Out Hard Copy
• Cargo Pick-up from Customer Premises.
• Customs Docket Prepare attached all docs along with Hard copy of Shipping Bill
• Carting from Carrier for Cargo Entry with Export Docs.
• Making of payment of Custodian for Cargo Entry
• Cargo Entry in Customs Premises area for Exam
• Cargo Weight & Measurement done by Airline & Custodian
• Cargo Examine by Customs Officer & allow for Export
• Cargo Location Slip for Cargo Shifting to Airline designated place
• Export Shipping Bill & Export docs handed over to Carrier for Cargo Movement
• Pre-Alert send to Destination Office
• Export docs along with Origin Charges Bill send to Customer .
8

9. EXPORT FLOW CHART
1st Day Pick-Up 2nd Day , Custom Clearance & Departure 3rd Day ,Destination Arrival
Unit No. 403 A, B1 & B2, 4th Floor, Centrum Plaza,
Golf Course Road, Sector 53, Gurgaon, Haryana-122002
SHIPPERS
Office, W/H
NISSIN ABC-
AIRPORT, W/H
AIRPORT/CUSTOM
NISSIN OVERSEAS
OFFICES, W/H
AIRPORT/CUSTOM
CONSIGNEE
Office, W/H
9

10. Import process quite difficult from Export because of Duty &
Tax involve. When you are choosing your Import product, you
would have to get Import samples from your international
Supplier if required and get approval. After necessary
communication with your overseas Supplier on terms of
payment and terms of delivery, you arrange to issue Purchase
Order , in turn you receive Performa Invoice from your
overseas Supplier . The terms of payment for your Import
contract could be advance payment, Documents against
Acceptance DA, Documents against Payments DAP, or under
Letter of Credit LC. Being an Importer , you will have an idea
about other risks involved in Import. The terms of delivery
could be EX-Works, FOB, CFR, CIF, DAP, DDP or any other Inco
terms. If you would like to arrange finance against Import , you
can approach your bank for reshipment or post shipment
finance against Import Order obtained by you.
IMPORT PROCESS
10

11. • Commercial Invoice
• Packing List
• Bill of Lading / AWB
• KYC Documents for Custom & Shipping/Air Line Purpose.
• Certificate of Origin / FTA or EPA Certificate.
• Letter of Credit (LC) – If Shipment Under LC.
• Custom GATT Declaration
• Authorization for Custom Clearance .
• Annexure-1 ( If 100% EOU or SEZ).
• Product Catalogue or Photo Technical Write-up.
Post Shipment Documents
• Bill Of Entry &
• Custom Duty Paid Receipt
Documents Require for Import
11

12. Important Information
->Air- We should received Pre-Alert docs on or before @24 Hrs. of
Flight Arrival for advance preparation to avoid demurrage.
->Sea – We should receive Pre-Alert docs immediately once Shipment
Shipped on Board at Origin for our tracking and adavance preparation. .
-> Instead of “No Commercial Value” should be mention “Free Of Cost” in
Invoice , Packing List which creating problem in India in Customs Clearance .
-> Shipment Terms ( CIF, CF,CI,FOB) should be clearly mention in
Invoice. Indian Customs always Calculate value on CIF Basis Only.
(In Case shipment Terms FOB that case Customs would Calculate Freight
Charges @20% & Insurance value @ 1.125% to make Invoice CIF Terms
for Duty Calculation)
-> Product Name should be very clear mention in Shipment docs, If not
clear then Photo or Boucher with function & Technical details should be
provide for Customs Explanation.
-> In Case shipment from Asean Country and FTA in place in that case FTA
certificate should be provide along with Pre-Alert docs to avoid any kind
of delay in Customs Clearance.
-> COO ( Country of Origin) require in case shipment from ASEAN Country.
12

13. Used Capital Goods -Machinery
Customs Clearance of Used Machinery would take
Minimum 10 to 15 Days with following docs require.
Now these days Customs asking for No Objection
certificate from MOEF (Ministry of Environment & Forest)
if Electrical & Electronics inbuilt in Used Machine.
• Importer Exporter Code
• Invoice & Packing List – Original
• HAWB/HBL –Original
• MAWB/MBL – Copy if Sea Way or Surrender
• Purchase Order – Copy
• Photo/Catalogue
• End Use Declaration (On Letter Head)
• Chartered Engineer Certificate
• Marks & Nos. Should be established in Machine & match with docs.
13

14. Used Second Hand Equipment Tools
Please be inform Used Second Hand Equipment Tools
are Restricted in India which are contain Computers,
CRT, RAM and Electrical and Electronic Assemblies,
Used Machinery are subject to MOEF (Ministry Of
Environment & Forest) approval .
MOEF Approval Takes normally 25 to 30 Days from the
docs submitted for Permit/NOC (No Objection
Certificate).
Electronics games, Laptop/Notebook/Tablets Etc subject
to BIS ( Bureau of Indian Standard) approval
14

15. Chemical & Haz Chemical Import
1. Chemical Import in India following Docs mandatory Require.
• MSDS( Material Safety Data Sheet) & COA ( Certificate of analysis)
• Invoice & Packing List
• HAWB/HBL
• End Use of Chemical
2. Hazardous Chemical Import in India following docs & Formality Require
• Consignee should have approval for Haz Chemical Import from Pollution
Control Board under Ministry of Environment & Forest.
• MSDS( Material Safety Data Sheet) & COA ( Certificate of analysis)
• Intimation to Pollution Control Board & Director General of Foreign Trade.
• Invoice & Packing List
• HAWB / HBL
• End Use of Chemical
-> Before Importing Haz Chemical please Inform on prior 3 to 4 days for checking
Import Regulation in India.
15

16. Import Customs Clearance - Process
• Custom Duty Payment Free Time Reduced from 5 Days to 2 Days Only through online payment.
• Delivery Order Collection
• Consignee IEC ( Import Export Code) & Customs Require docs collection.
• Classification & Preparation of Bill of Entry Checklist
• Submission of Bill of Entry With Customs EDI System
• Acceptance of BOE by Customs System
• BOE Appraisement – Customs Process
• BOE Appraisement – Customs Officer
• BOE Audit – Customs Audit Officer
• BOE Finalization – Customs Assistance Commissioner
• BOE Finalized Print Out Hard Copy
• Customs Docket Prepare attached all docs along with Hard copy of BOE
• Customs Duty Payment in Customs Designated Bank – Online ( Within 2 Free Days)
• Proceed for Customs Exam -if Require (If BOE not through RMS Systems)
• Cargo Location Slip for Cargo Shifting in Customs Exam Area
• Cargo Examine by Customs Officer
• Customs Of Charges (Permitted to take Cargo)
• Customs Gate Pass Submit with Custodian for Invoice Pre-Print for Payment making
• Custodian Charges Payment
• Custodian Gate Pass –Permission to take Cargo
• Custodian Gate Pass to Location In-charges for taking cargo Out
• Custodian Security Check
• Consignment out of Custodian & Released.
• Loading for Transportation & Despatched
• Consignment Delivered & Proof of Delivery Acknowledgement taken from Consignee.
16

17. IMPORT FLOW CHART
3rd Day Delivery 2 Days Import Customs Clearance Origin Custom Clearance & Departure CARGO PICK-UP
Unit No. 403 A, B1 & B2, 4th Floor, Centrum Plaza,
Golf Course Road, Sector 53, Gurgaon, Haryana-122002
NISSIN ABC-
AIRPORT, W/H
AIRPORT/
CUSTOM
AIRPORT/
CUSTOM
NISSIN OVERSEAS
OFFICES, W/H
CONSIGNEE
Office, W/H
SHIPPERS
Office, W/H
17

18. 18

19. LAEM CHABANG
NHAVA SHEVA
PIPAVAV
CONSIGNMENT FROM LAEM CHABANG TO NHAVA SHEVA & PIPAVAV PORT
11 DAYS TRANSIT-DIRECT
14 DAYS TRANSIT VIA SINGAPORE
Note :-Transit Time from Laem Chabng to Nhava Sheva 14 days 3 days more compare to
Pipavav but Container movement from Nhava Sheva & Pipavav to ICD-TKD takes
8-10 days waiting.
21

20. Container Loading/Unloading from Vessel
19
Vessel Arrival & Same Day Unloading

21. Container Movement from Port to Railway yard , Loading on Train
, Train move from Port Container unloading in ICD
1 2
3 4
20
Container Shifting Takes 1-2 days to Rail Yard
Nhava Sheva to ICD-TKD takes 12-14 days

22. NHAVA SHEVA
& PIPAVAV
ICD-TUGHLAKABAD
12-14 DAYS TRANSIT
CONSIGNMENT VIA NHAVA SHEVA & PIPAVAV TO ICD-TUGHLAKABAD
Note :- Transit Time to ICD-Tughlakabad (Delhi) from Nhava Sheva approx 12-14 days
& the Custom clearance would take 2-3 days so we can deliver the
Consignment within 16 days after arrival in Nhava Sheva .
22

23. NHAVA SHEVA
ICD-LONI
CFS-PATPATGUNJ
14 DAYS TRANSIT
CONSIGNMENT VIA NHAVA SHEVA TO CFS-PATPATGUNJ
2 DAYS
TRANSIT
Note :-Transit Time to CFS –Patpatgunj (Delhi) from Nhava Sheva via ICD-LONI
approx 16 days & the Custom clearance would take 2-3 days .We can deliver
the Consignment within 19 days after arrival in Nhava Sheva .
23

24. Import Bill Of Entry Filling in ICEGATE , BOE Assessment , Duty
Payment ,Custom Examination, Loading on Truck
1 2
3 4
24
BOE Finalization Takes 1-2 days
Custom Clearance & Delivery takes 2-3 days

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